Forest Service Incident Business Solutions Team Incident Business

Forest Service Incident Business Solutions Team Incident Business Processes for 2007 January 27, 2007

Agenda • Executive Summary • Incident Business in 2007 • 2007 Test Timeframes 2 Incident Business Solutions Team – February 2006

Executive Summary • Vision – Align People, Processes, and Technology by improving the management – – – of information from end-to-end. Improve internal controls and audit performance by improving acquisition processes, providing appropriate documentation for costs, and eliminating processing errors such as duplicate payments Create an infrastructure to provide ongoing analysis, cost reviews, and process improvements. Enable Business Operations to successfully support F&AM utilizing core financial data. Reduce costs by utilizing fewer people to enter data and process accrual and payment data. Utilize proven, existing technology to build an infrastructure that enables data exchange between disparate Fire & Aviation, Acquisition Management and Financial Management applications. 3 Incident Business Solutions Team – February 2006

Executive Summary - Current and Future State ESB Current State Ea. TIS (Contracts Database) Future State ISuite or Web-122 ROSS IBDB at the ASC FFIS FAIRS FTRS Re-use of data throughout 4 Incident Business Solutions Team – February 2006

Executive Summary (con’t) • Full Implementation to include: – EERA and Aviation Contract data will be entered and managed in the Ea. TIS application – Contract data from Ea. TIS will be populated in ROSS contracts and agreements module and Aviation Business System (ABS) – The I-Suite database can be populated from ROSS – Aviation Business System (ABS) will be utilized to record flight use, provide daily accruals, electronic invoicing to the ASC and provide data to the FAM-WEB Data Warehouse for reporting. – I-Suite exports will provide accrual, and EERA payment data directly to the ASC; and Casual (AD) payment data to DOI-National Business Center Casual Pay System – Fire. Code Job Code creation will be automated – ASC- workflow of job code, accruals and payments from the Incident Business Database (IBDB) to FFIS. 5 Incident Business Solutions Team – February 2006

Incident Business in 2007 • All FS incident related payments have migrated to the ASC • To assure adequate testing and field training, Incident Business systems will be pilot tested and implemented on a phase-in basis. • Ea. TIS – Regions 1, 5 and 6 pilot tested in 2006 – Ea. TIS strategy and timeline has been revised. VIPR to be developed and Ea. TIS phased out – est. 2008. 6 Incident Business Solutions Team – February 2006

Incident Business in 2007 • • • ROSS will be manually populated with EERA contracts. I-Suite users may import resource data from ROSS. I-Suite users will continue to generate daily accrual data, but can now be electronically transmitted to the ASC. I-Suite users can electronically transmit Casual (AD) and EERA payment data to the ASC and NBC. Flight data for aviation contracts and air tankers will be recorded in ABS. Accruals, invoicing and reporting all will be electronic. The ASC-Incident Payment Center workflow will be automated. 7 Incident Business Solutions Team – February 2006

2007 – Ea. TIS – Aviation Contracts • • • All Regions will record Aviation Contract data in Ea. TIS Full functionality of Ea. TIS for aviation contract solicitation, inspection and award will not be developed. The new VIPR application will provide that functionality in 2008 (est. ). As contracts expire, standardized contract provisions will be implemented. . 8 Incident Business Solutions Team – February 2006

2007 ABS – Aviation Business System • Contracted Aviation including Air Tankers will be tracked in the Aviation Business System (ABS). – Air resource manager enters flight data in ABS or Disconnect client – Daily accrual data flows to IBDB – COR and Vendor approves invoice summary electronically – Data transmitted to ASC for payment. – Daily costs posted on the web 9 Incident Business Solutions Team – February 2006

2007 IF Pilot Test Plan • January/February 2007 – Integration testing of all systems, end to end. • March 2007 – Begin Pilot Testing • March - June – phase-in of all systems 10 Incident Business Solutions Team – February 2006

QUESTIONS? ?

EMERGENCY EQUIPMENT RENTAL AGREEMENTS • • • Jan 2006 Feb 2006 Mar 2006 Apr 2006 May 2006 Jun 2006 Jul 2006 Aug 2006 Sep 2006 Oct 2006 Nov 2006 Dec 2006 TOTAL $4, 219, 564. 06 $3, 133, 532. 00 $4, 662, 097. 00 $2, 712, 298. 00 $895, 911. 00 $1, 381, 102. 00 $4, 444, 914. 00 $14, 599, 327. 00 $19, 712, 991. 00 $24, 361, 889. 00 $5, 303, 770. 00 $12, 924. 00 $85, 440, 319. 06 12 182 107 285 167 174 281 824 2024 2300 3236 623 1 10204 Incident Business Solutions Team – February 2006