Forensic IT System Governance Update February 22 2017
Forensic IT System Governance Update February 22, 2017
Agenda • Project Status § § Project Updates Review Project Plan • Issues update • Next Steps • Questions
Project Status
Forensic Project Status • WE ARE GREEN! • Why we are green… • Developers all up to speed and working on C. A. R. L. A. • Requirements Documents (RD) updated. • We have a full duration project plan. And • Rich Tomsinski had questioned why we were yellow.
External Quality Assurance (QA) • We have selected a QA vendor. SOW/Contract is expected to be completed by 3/10/17. § § • Vendor is experienced in DSHS and is well regarded. Vendor is local and on the Master vendor list from DES. Vendor is competitively priced ($175 / hour). Vendor is not associated with any other BHA projects. We are using procurement exception to expedite.
Requirements Document (RD) • Nearly complete. V 3 will be published and in your inbox by the end of the week. It will also be posted to the project Share. Point site. Use Case models • In-process. All ‘normal’ use cases are documented. These are now being analyzed/compared to your staffs’ “User Stories” from the Use Case workshops. Entity Relationship Diagram (ERD) • In-process. Detailed review in process. This was an excellent phase to orient new developers to the project.
Project Plan. • • Complete ERD by 3/24/17. Initiate modular design 3/28/17. Testing occurs through-out modular design. Go-live Q 1 2018. A more precise date will be coming…
Issues Update
Current Issues • Forensic Admissions Waitlist: In-process Making progress, with concerns. OFMHS staff must own this issue, not IT. Request resource assigned and clarity around objective. • Working towards an accepted algorithm/structure by 2/28 (Carla date). • Lack of consensus by OFMHS SME’s. • Proposed solution will provide 100% transparency of defendant placement on the waitlist. • Proposed solution will provide historical perspective to waitlist. • Policy will drive changes for algorithm. (Review handouts)
Imaging Solution/Record Retention. • CIO and PM contacted ESA IT Director about ESA Electronic Case Record (ECR) imaging solution. • Delays due to personnel issues at ESA. • 2/22/17 update. We have contact names and will schedule the meeting as soon as possible. • Contact made with DSHS Imaging Unit (MODIS) • Meeting scheduled for MODIS team on 3/6 to review previous build for Forensics and compare to current requirements.
Next Steps
Upcoming (this month) • Project Activities § Finalize ERD § Review by DSE. § Review by Architect. § Data Migration § Conduct assessment of existing systems for data integrity. Recommendation for either data migration (and extent of migration) or fresh start. § Review MODIS/ECR and assess for OFMHS demo. • External Oversight § Complete contract with QA vendor. § On-board and orient QA to project.
Questions? ?
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