Forbairt Foghlaim Fs www pdst ie PDST 2016

Forbairt Foghlaim Fís www. pdst. ie © PDST 2016 This work is made available under the terms of the Creative Commons Attribution Share Alike 3. 0 Licence http: //creativecommons. org/licenses/by-sa/3. 0/ie/. You may use and re-use this material (not including images and logos) free of charge in any format or medium, under the terms of the Creative Commons Attribution Share Alike Licence.

Timetabling www. pdst. ie Preparing the Timetable for 2017/18

Aims of the Session To introduce practical approaches to timetable design www. pdst. ie Data gathering (Curriculum & Teachers) Planning Matrices (Nuts & bolts)

www. pdst. ie Pre Planning Information • • • Configuration of School Day Grouping of Students -- streamimg, setting etc. ‘Blocking’ and ‘Setting’ of Subjects Teacher allocation -- DES Continuity/rotation of teachers? Time Allocation (For Teachers; For Subjects) Subject Sampling Constraints: Job-Sharing; Career Breaks; Practical Subjects Concessions to Teachers?

Towards Timetabling 2017 -18 1. Curriculum demands, programmes offered TY, LCA, LCVP etc… www. pdst. ie 2. Teacher Demands 3. Subject demands – department meetings

Curriculum Data Gathering www. pdst. ie Last years timetable Curriculum Demands – Options – 1 st, 2 nd , 5 th. – T/Y Programme – LCA + LCVP demands – 1 st Year classes sorted – DES Requirements – JCT Templates Subject/Dept. Demands – Banding/Setting Teacher Demands

Last Years TT www. pdst. ie • Issues which arose during the year and can now be amended • Any issues from inspectorate? • Extra teacher on band?

Subject Dept. Demands www. pdst. ie • Data gathering tool • Discussion (Rem: cultural practice in your school)

Teacher Requests www. pdst. ie • Human Element Handout • Discussion (Rem: cultural practice in your school)

Moving Up Keep core of time table from this year. Clear timetable but keep structure for: www. pdst. ie • • 1 st 2 nd 3 rd 5 th 6 th All these year groups are moving up a year and will mirror closely what existed in this current year i. e. class/teacher/opt group etc.

www. pdst. ie Getting to the Nuts & Bolts of Timetable planning • Pen & Paper • Planning Matrices • Year Curriculum (Teaching Groups) • Teacher Hours • Can be done on computer package – easier initially on paper

Year Curriculum 1. Assigning teachers to each class 2. One sheet per year www. pdst. ie (Two versions follow)

www. pdst. ie Planning Matrices

Planning Matrices Religion Irish English Maths Opt 1 www. pdst. ie Opt 2 Opt 3 Opt 4 A B 3 MK WH 6 KS JJ 5 AA JG 6 BC FP 6 Fre (o) Fre SP BE 5 H Econ Music EE LP 5 Biol MM ML 5 Ag Sc Hist SC MA Sixth Year (XX) C D FR SS SD FP BB (O) SS WD GN Ger Span GC GA Geog Chem HG MM H Econ Physics CC YF Biol Acc HH GN W RM WD RM EE Span GG Biol BM Art PQ Music HG X Bus RS Geog FH Y

Planning for teachers Ensure teachers are fully utilised www. pdst. ie (Two approaches follow)

www. pdst. ie Planning Matrices

Planning Matrices www. pdst. ie Counting class periods (Hrs) assigned to each teacher Teacher A 6 IR 6 5 IR 5 TY Ir 3 2 IR 5 1 Dara Ir 4 3 Orla His 3 3 Orla PC 1 TY Photog(2) 4 33

www. pdst. ie Computer Package • • Promote the curriculum Create dummy classes Create new teachers Enter the additional curriculum Specialist rooms need to go in now Check against planning sheets Packages have planning matrices

Computer Package www. pdst. ie • Some items may need to be fixed in place manually before pressing ‘go’! • • • Outside teachers LCA/TY (Work exp/community work) Meetings Sharing subjects with another school Facility restriction e. g. gym, kitchen etc. Team teaching • Teacher restrictions

www. pdst. ie Running the TT • All planning and inputting done • Check that you have allocated the teachers to each class correctly. • Check feasibility – 100% • Ensure specialist rooms allocated. • Follow programme instructions • Run time table without restrictions • Select where to start – Yr group, doubles, blocks, tricky subject • An intense few days!

Running the TT • Keep an eye on www. pdst. ie – – Spread of classes throughout timetable. Doubles Spread of core throughout week Spread of options • Check 21 hrs 20 mins contact time • Job Sharers

Assessing the Timetable: www. pdst. ie Jim Lyons (2000) • Does the timetable represent the educational philosophy of the school? • Are subjects satisfactorily distributed through the timetable cycle? • Are subjects treated fairly, by all having a fair distribution of lessons throughout the day? • Are specialist rooms and other resources used to the best advantage? • Is gender equity observed?

Assessing the Timetable: www. pdst. ie Jim Lyons (2000) • Has movement been kept to a minimum? • Is the staff non-teaching time reasonably spread? • Does the timetable facilitate curriculum continuity for the following year – and the year after? • Is the timetable presented as simply as possible? • Are class timetables balanced and do all classes have a fair share of experienced staff?

www. pdst. ie Remember Resource Hours must be allocated to individual students Learning support is within the timetable but must be used appropriately Keep an eye on 21 hrs 20 mins Teacher allocation Label timetable “Draft” until sure it’s right

www. pdst. ie