Florida SHOTS Florida State Health Online Tracking System

Florida SHOTS Florida State Health Online Tracking System

What is Florida SHOTS? The Florida State Health Online Tracking System (Florida SHOTS) is a free, voluntary, statewide, web based immunization registry authorized by Florida Statute s. 381. 003, F. S. A federally funded program through the Florida Department of Health (DOH) Bureau of Immunization (BOI) accessible to health care providers, schools, and child care facilities in Florida

What does Florida SHOTS do? Ø Electronically store immunization related data on all core data elements approved by the National Vaccine Advisory Committee (NVAC) for children and adults Ø Enables providers to electronically retrieve and report information on individuals’ immunization records real time, or through batch upload Ø Provides parents and schools the required certified 680 form to confirm a child’s school readiness Ø Enables the State of Florida to monitor and report Immunization Saturation Levels by critical age groups Ø Enables large organizations to exchange immunization records using Health Level HL 7 standards Ø Enables vaccine ordering and management, and federal grant reporting compliance

What does Florida SHOTS do? Ø Provides automated de-duplication and edit checking, consolidates all immunization records from multiple providers Ø Supports clinical decisions through the use of complex immunization algorithm forecasting schedules Ø Enables reminder and recall notification capabilities Ø Provider level and aggregate management reporting for doses administered, inventory, vaccine accountability, and performance metrics Ø Vaccine Preventable Disease campaign management and surveying

The System Ø 28, 863 active system users Ø 26, 915 Immunization Providers enrolled in Florida SHOTS Ø 62 EHR partners collaborating with over 400 Florida SHOTS providers to enable batch uploads Ø 22 HMO’s performing mass uploads to Florida SHOTS Ø Required system user level login security and management protects confidential medical information Ø Web Based Training Module updated with each software release Ø Enrollment Help Desk Ø Produces Certified Form 680 authorized immunization record for schools and day care centers

Florida SHOTS - The Early Days Ø 1995 State Immunization Registries began as a Centers for Disease Control and Prevention national initiative Ø 2000 Florida Statutory authority establishing a registry passed and administrative rule adopted Ø 2002 All county health departments using Florida SHOTS Ø 2003 Load Florida Vital Statistics birth records in Florida SHOTS Ø 2004 Begin Private provider enrollment through major statewide marketing campaign – Ongoing effort Ø 2005 Begin roll out to school districts - access for school nurses and registrars Ø 2006 Pursue and Collaborate with EHR software vendors for mass uploads

Florida SHOTS Recent Timeline

Lessons Learned Divide and Conquer - Take purposeful steps to achieve realistic short and long term goals Measure progress and performance along the way Leverage proven technology - no wheel reinventions Don’t assume your collaborating partners have time and resources to respond to your program needs right away – work within their schedule

Electronically Certified Form 680 s Ø Forms must be signed by a practitioner licensed under Chapters 458, 459, F. S. , or their authorized representative Ø Only electronically certified Form 680 s generated in Florida SHOTS are valid

Endorsements of Florida SHOTS Ø Florida Pediatric Society Ø Florida Medical Association Ø Florida Academy of Family Physicians Ø Florida Osteopathic Medical Association

Questions? Florida SHOTS Program Director Susan Lincicome (850) 245 -4444 Ext 2381 susan_lincicome@doh. state. fl. us Florida SHOTS Enrollment Desk 877 -888 -7468 www. flshots. com