FLEXspace Update Gearing up for 2 0 Rebecca

FLEXspace Update: Gearing up for 2. 0 Rebecca Frazee, Ed. D. Lecturer, Learning Design & Technology Program San Diego State University Manager, FLEXspace rfrazee@mail. sdsu. edu Lisa Stephens, Ph. D. Sr. Strategist, SUNY Academic Innovation Adjunct Faculty – UB Dept of Communication Co-Founder, FLEXspace lisa. stephens@suny. edu Mark Mc. Callister, M. Ed. Interim Director, Academic Technology UF Information Technology Core Team & CCUMC Representative, FLEXspace markm@ufl. edu

Today’s Agenda • Integrated Planning Process • FLEXspace – What it is, why it’s useful, how you might use it – High level use case scenarios • The evolution of FLEXspace “version 2. 0” • Discussion: – How might you use FLEXspace to drive integrated planning? – What can you do to help us move FLEXspace forward?

Session Objectives At the end of the session, you will be able to: • Identify key challenges in planning, designing, and implementing learning spaces • Understand how FLEXspace can help • Understand how to access the current FLEXspace collection • Become part of the FLEXspace community and support the Version 2. 0 migration!

Classroom and Facilities Planning… (the final frontier? )

Campus Leadership Under Stress • • Student Debt, Degree Completion, Reduced State Budgets Campus Closures & Consolidations Sector Matters: (not one size fits all - R 1, Comp. , CC) New Accountability Measures

Campus Leadership Under Stress • • • Hire Faculty = Increased Value and Research Output Build & Renovate Facilities = Student/Faculty Satisfaction Workload and Perception of AV/IT as the “Black Hole”

Facility and Classroom Planning Shared (? ) Governance: • • Institutional Leadership Capital Program Committee Project Review Committee Officers’ Program Review Building & Grounds Committee Faculty Senate Information Technology Committee Curriculum Committee Communicating concepts across a diverse set of people – HELP!

Integrated Planning Involves… • Integration with Campus Context – Alignment with Campus Academic Strategy – Learning Space Master Plan – Compatibility with Campus IT Technology Infrastructure and Plans – Commitment to Evidence-Based Research and Assessment – Campus Leadership for Learning Spaces • Planning Process – Stakeholder Engagement – Evidence-Based Planning and Design – Pilots and Prototypes – Evaluation Plan – Dissemination of Findings

Two FREE Toolkits • Quantitative benchmarking to measure learning space potential and prioritize projects • Alignment of Learning Spaces with Campus Strategic Planning • Encourages master planning for learning environments • LSRS and FLEXspace Core Teams working to align and integrate • LSRS version 2. 0 is here! • Free to. edu’s, open, global repository of learning spaces • Launched in 2012 by SUNY (Learning Environments Task Group) • Now, FLEXspace – 2600+ user accounts, – 1, 200+ academic institutions – 40+ countries • Next, FLEXspace 2. 0!

Combining Initiatives LSRS FLEXspace Master Learning Space Design Plan LSRS enables data driven decision making FLEXspace enables you to: • Visualize and explore space attributes • Share results and showcase successes Together, they help to: • Encourage efficiency and “buy in” internally (18: 1 Cost Savings vs. Site Visit) • Articulate needs to alumni, donors and external architects, vendors, etc.

Flexible Learning Environments e. Xchange L In g o

Vision and Mission FLEXspace is: – A Comprehensive, open-access database of learning space examples, best-practices, and learning environment data. – Integrated planning tool and Community of Practice FLEXspace helps: – Efficiencies and the effectiveness of design choices. – Foster better communication – Build consensus

We Need to Ensure Continued Growth 3000 2689 2500 1806 2000 Users 1500 1202 Records 1000 940 500 BETA 0 Institutions 201320142015 Jan Feb April May June Aug Sept Feb Mar June '16 '16 '17 '16

FLEXspace in Over 40 Countries! 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. Canada Chile China Colombia Costa Rica Country Denmark Estonia Finland France Germany Ghana Greece Guatemala Hong Kong 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. India Ireland Israel Italy Japan Latvia Malaysia Malta Mexico Netherlands New Zealand Northern Ireland Norway Oman 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. Pakistan Papua New Guinea Portugal Qatar Scotland Singapore South Africa Spain Sweden Taiwan Turkey United Kingdom United States

Unique Features High resolution images Comprehensive details Contact information LSRS Scores Multiple files/assets

Three Robust Taxonomies • Learning & Assessment – Pedagogies and learning activities enabled • Facilities – Wall, ceiling, floor finishes – Electrical, lighting, acoustics – Square footage, dimensions, accessibility – Furnishings – Cost for renovation, furnishings, technology • Technology Integration – AV/IT Academic Tech & Equipment Graphic Courtesy Lennie Scott-Webber

Take a Virtual Site Visit • Search and Browse • Tag and Save Favorites • Export and Share Teams and committees may divide exploration, export to PPT and report back

Create a Digital Archive to Document, Report, Showcase Upload projects: before, during, after UNC Chapel Hill

Before and After Case Studies

FLEXspace ‘ 2. 0’ – From Now to Next SOLUTION Create and Share, Anywhere A responsive web app with more robust browsing & search, inviting community interactions, and authoring tools that fuel learning space design & development.

FLEXspace 2. 0 Project Plan Dates Mar-April-May Activities Discovery (Formative Research) 1. Campus user interviews (remote contextual inquiry) 2. Sponsor & Stakeholder interviews (remote interview sessions) Design (5 -7 priority features) 1. Initial concepts based on discovery 2. User flows, Wireframes 3. Design style guide / Visual Design source files Prototype 1. Web-based interactive prototype development 2. Core features / Design Patterns 3. Navigation and Interaction models (responsive) June Evaluate at UBTech and other activities 1. Concept Value Testing (CVT) 2. Baseline Performance Testing June - July Seek further funding – sponsorship meetings, refine prototype Aug - Dec Jan – Mar 2018 Secure DEV team, develop, test, migrate from old to new system November 2017: Suspension of uploads March 2018: Target migration to Version 2. 0, Extend discovery efforts to international, LSRS integration, etc. Flexible Learning Environments e. Xchange | FLEXspace. org

FLEXspace Core Team Lisa A. Stephens Sr. Strategist, SUNY Academic Innovation SUNY and University at Buffalo Rebecca & James Frazee Learning & Performance Technologies Senior Academic Technology Officer San Diego State University Malcolm Brown Director EDUCAUSE Learning Initiative Jim Twetten Service Mgr. , UMN Joseph Moreau Vice Chancellor – Technology Foothill-De Anza CC District Gerard L. Hanley Sr. Dir. , Academic Technology Svcs. CSU Office of the Chancellor Simon Birkett Digital Campus Manager Staffordshire Univ. , U. Derby - UK Mark Mc. Callister Assoc. Dir. , Office of Academic Tech University of Florida John Augeri, Deputy Director Paris Île-de-France Digital University Kyoto University | Invited Researcher Brad Snyder Technical Services Coordinator SUNY Cortland James Young Chief Learning Officer Society for College & Univ. Planning and Claire Turcotte, SCUP Editor (ret. ) Special Thanks to Past Members: Terry Calhoun, SCUP (ret. ) Clare van den Blink, Cornell U. (ret. )

Grand Collaboration AND Enthusiasm!

Closing Discussion & Reflection Think about how you might use FLEXspace. § What is your story about how FLEXspace can help your institution? § What do you think is the most controversial element? § What do you think is the most useful? § What can you do to help us encourage the FLEXspace Community and Tool forward? § Next Steps…

Resources • FLEXspace. org • New FLEXspace prototype https: //pr. to/YLI 9 WE/ • SLACK channel - Educause Learning Space Constituent Group – https: //edulearningspaces. signup. team/ • Learning Space Rating System – http: //tinyurl. com/eli. LSRS – http: //tinyurl. com/LSPACEcg – https: //www. educause. edu/eli/initiatives/learning-space-ratingsystem-resources • • • Scoresheet for LSRSv 2 scoresheet Handbook for LSRSv 2 handbook 7 Things LSRS Book by Baepler, Walker et al. Finkelstein, Ferris, etc. article on research-informed design