Fleet Management Department FY 2018 Proposed Budget Presentation

Fleet Management Department FY 2018 Proposed Budget Presentation Victor Ayres Director May 18, 2017

FMD Organization Director Fleet Management Victor Ayres PIO / Fleet. Share / Special Projects Administrative Specialist Sr. Staff Analyst Director's Office Jedediah Greenfield Keysha Grayson Raul De. La. Santos Assistant Director Operations Division Support Services Denny Traylor Wei. Yao Chang Deputy Assistant Director Division Manager HPD / HFD / PRD / HAS SWD / PWE Parts Management M 5 Peter Nguyen Mac. Arthur Tolliver Terrance York Amber Eldridge Division Manager Administration Manager Asset Management Fuel Management Al Owens Thomas Hollier 2

FY 2018 Department Initiatives • • • Mayor’s Priority Plan Houston Strategy Expand Fleet. Share Expand Shop Loaner Program GPS vehicle tracking program Continue seeking vehicle maintenance cost reductions Sound Fiscal Management Spend Money Wisely Seek grant funding to expand the City’s alternative fuel vehicles and infrastructure Sound Fiscal Management Spend Money Wisely Infrastructure Sustain Quality Infrastructure Complete Communities Protect and Conserve our Resources 3

Revenues By Funds 4

FY 2018 - Revenues Highlights • Revolving Fund revenues match expenditures as shown on slide 8 5

Expenditures By Funds 6

FY 2018 Budget Expenditures Net Change 7

FY 2018 - Expenditures Highlights • The FY 2018 Budget provides: – Funding for health benefits, pension contribution and municipal employees contractual pay increases. – Continued Fleet Management support to departments citywide. – Funding from the insourcing of parts management. (NAPA parts) 8

Functional Org Chart Fleet Management Department, Victor W. Ayres $83, 963, 921 FTEs 387. 2 Finance Department Human Resources General Services HITS Director’s Office Fuel Management Fleet Operations Asset Management Parts Management Fleet Share $4, 104, 319 FTEs: 6. 0 $23, 352, 826 FTEs: 10. 0 $32, 868, 011 FTEs: 313. 1 $643, 531 FTEs: 6. 0 $22, 290, 635 FTEs: 48. 1 $704, 599 FTEs: 4. 0 § Leadership and management of the Fleet Management Department § Administer citywide fuel program and fuel site maintenance § Equipment maintenance and repair of all City rolling stock § Licensing, titling, acquisition, and disposal of all city vehicles § Oversight of parts supply contracts, management and distribution, and auditing of parts issued § Management and oversite of the City’s shared motor -pool for all departments 9

Questions 10

Appendix A: Ethnicity and Gender FMD Ethnicity FMD Gender NH/OPI ASIAN AI/AN HIS/LAT BLACK MALE FEMALE WHITE 0 20 40 60 80 100 120 140 160 HIS/LAT - Hispanic/Latino AI/AN - American Indian or Alaskan Native NH/OPI - Native Hawaiian or Other Pacific Islander 11

Appendix B: FY 2018 Performance Measures Customer Measures Priorities FY 16 Actual FY 17 Budget FY 17 Estimates FY 18 Goal 10, 376 10, 414 10, 312 10, 370 Annual Fuel Consumption (gallons in thousands) Sound Fiscal Management Average Age of Fleet Sound Fiscal Management 8. 6 7 Average Repair Cost per Vehicle Sound Fiscal Management $339 $411 $376 $411 FY 16 Actual FY 17 Budget FY 17 Estimates FY 18 Goal Business Process Measures Priorities Expenditures Adopted Budget vs Actual Utilization Sound Fiscal Management 82% 100% 92% 100% Revenues Adopted Budget vs Actual Utilization Sound Fiscal Management 82% 100% 92% 100% 12

Appendix C: Department FY 2017 Accomplishments • Awards and Recognition – Leading Fleet, top 20 ~Government Fleet Magazine – Recognized in ~100 Best Fleets/American City and County • Fleet. Share – 60% utilization – 22 vehicles added o 10 existing underutilized units – 3 new locations • Fuel Management – 100% regulatory compliance • Operational Support – Support Mayoral initiatives o Zika abatement, Tax Day Flood, Super Bowl 13