FIS Journal Voucher Processing Instructor Robbin Howard 346

FIS Journal Voucher Processing Instructor Robbin Howard 346 -1115

Agenda ®Overview ®Practice Entering JV’s BREAK ® Tracking Documents ® Grant JV Documentation ® Getting Help ® More Practice

Journal Voucher Process JV is Needed Return to Originator for Correction No FGAJVCD (Long Form) FGAJVCQ (Short Form) Approved? Electronic Approval Yes Equipment, Grant, or > $100, 000? No Posting View Data Online

Chart of Accounts Fund Type B – University of Oregon Account Type Fund Orgn Account Program Activity Location Code Code Account Index

Chart of Accounts B - UO Aggregate Chart Acct Type Fund Type 71 - Service & Supplies Fund Code 001150 General Fund - ASA Account Index Organization Code Account Code Program Code Activity Code 222552 CAS Geography 20202 Software 0 ASA Academic Support BGEN CAS Gen’l Operations BGGASA CAS Geog ASA Location Code

Account Codes Code -----0 XXXX 1 XXXX 2 XXXX 3 XXXX 4 XXXX 5 XXXX 6 XXXX 70 XXX 79 XXX 8 XXXX 9 XXXX Purpose ----------------Income Payroll General Expense Travel Expense Capital Expense Student Aid Merchandise for Resale Indirect Costs Internal Sales Reimbursements Student Loan Related Expense Transfers For more info on account codes, see the Codes section of the on-line FIS Guide.

Sample JV’s ® Access the JV entry form using one of the options below. ® Option 1: Select from FIS menus ® ® Accounting menu, Accounting Transaction Processing, and finally Journal Voucher Quick Form. Option 2: Type FGAJVCQ in direct access. ® Enter JV #1 instructions). and #2 (refer to handouts for specific

Your Turn to Practice ! Enter sample JV’s #3 through #5.

JV Tracking ® Pending JV ® FGIJSUM: For unposted JV’s, lists all sequences with totals ® FGIJVCD: Lists all unposted JV documents with status ® FOATEXT: Shows text for any JV (no changes allowed) ® Posted ® JV FGIDOCR: Shows all posted JV’s and text. Click on Document Text button to view text.

View Posted Balances ® FGIBDST ® Specify – Budget Status Screen account index or FOAPA elements to view balances. ® Select Transaction Detail to view individual transactions. ® Select Query Document to view individual documents. ® Select Document Text to view transaction text.

Grant JV Documentation ® Grant related documents are reviewed to ensure compliance with grant “rules”: Pay particular attention to dates, document reference numbers and sequence descriptions. ® FGAJVCQ: In the Desc field, for example ® ® ® Desc: Reverse Dup – J 0121394 FGAJVCD: This form has a Doc Ref field which you may use ® ® Desc: Reverse Duplicate Doc Ref: J 0121394

Your Turn to Practice ! Enter sample JV’s #6 and #7.

Need Help? ® More practice You can log in to the training system at any time. To log in to TRNG use one of the training ID’s from FTRAIN 01 -18. ® For example, click on your BANNER PROD icon and enter: ® ® ® FIS Username: ftrain 09 Password: banner 09 Database: TRNG GUIDE http: //baowww. uoregon. edu/banner/fis. htm

Your Turn to Practice ! Final sample JV #8.

Questions?