FIRST STEPS Electronic Folders and Files Copyright NECA

Prerequisites n 1. 1 Computer Systems n 1. 2 Mouse, Keyboard, Printing and the

Electronic Folders Agenda n n Electronic Libraries and Folders n Opening n Creating and

Electronic Folders © Copyright, NECA 2014, All Rights Reserved

Electronic Folders n Electronic Libraries n n Folders are a subset of an electronic

Electronic Folders Libraries n The area known as “Libraries” is where a user gains

Electronic Folders Opening n n Double-click the primary (left) mouse button or single-click on

Electronic Folders Opening n n n Variety of subfolders are available Those with the

Electronic Folders Creating n n Right-click on a Library using the secondary button Scroll

Electronic Folders Naming n Give the folder a name © Copyright, NECA 2014, All

Electronic Folders Rename n Changing the name © Copyright, NECA 2014, All Rights Reserved

Electronic Folders Moving n At times, reorganization of folders is necessary n In this

Electronic Folders Moving n Select and drag the folder to its new location Miscellaneous

Electronic Folders Moving n The entire contents of “Miscellaneous” has been moved to the

Electronic Files © Copyright, NECA 2014, All Rights Reserved

Electronic Files Opening Files n Place the pointer over the file and double-click using

Electronic Files Opening Files n Single-click the secondary (right) mouse button and select the

Electronic Files Creating a File n n Opening any program will start a new

Electronic Files Modifying a File n n Modifying a file means opening a file

Electronic Files Modifying a File n Changing the name of a file CLASS TIME

Electronic Files Save or Save As? n Save function keeps a copy of the

Electronic Files Save using File Drop-down n To save a file select the File

Electronic Files Save using the Toolbar Icon n Left-click using the primary (left) button

Electronic Files Save using a Keyboard n A keyboard can also be used to

Electronic Files Saving a New File n Click on the library or folder where

Electronic Files Saving a New File “Save As” n Select a name for the

Electronic Files Save Soft Button n The Save button, in this example, is the

Electronic Files Closing a File n When a user completes their work, the file

Electronic Files Adding Files to a Folder n There is more than one way

Recommended Next Steps n Internet Access © Copyright, NECA 2014, All Rights Reserved 30

Slides: 30

Download presentation

Electronic Folders Agenda n n Electronic Libraries and Folders n Opening n Creating and Naming n Moving Electronic Files n Opening n Creating n Saving and Closing n Adding files to a folder © Copyright, NECA 2014, All Rights Reserved 3

Electronic Folders n Electronic Libraries n n Folders are a subset of an electronic Library n n Drawers for an “electronic file cabinet” Files are a subset of a Folder The desktop is the launch point to get to these “electronic file cabinets” and “electronic folders and files” © Copyright, NECA 2014, All Rights Reserved 5

Electronic Folders Opening n n Double-click the primary (left) mouse button or single-click on the small triangle The “Documents” Library contains frequently accessed folders © Copyright, NECA 2014, All Rights Reserved 7

Electronic Folders Opening n n n Variety of subfolders are available Those with the small triangle to the left have further subfolders Open a subfolder the same way a Library is opened n Double click the primary (left) mouse button or single-click on the triangle CLASS TIME © Copyright, NECA 2014, All Rights Reserved 8

Electronic Folders Creating n n Right-click on a Library using the secondary button Scroll down the menu until the cursor is over New and the option Folder appears © Copyright, NECA 2014, All Rights Reserved 9

Electronic Folders Moving n At times, reorganization of folders is necessary n In this example, “Miscellaneous” needs to be moved from one folder to another Miscellaneous © Copyright, NECA 2014, All Rights Reserved 12

Electronic Files Creating a File n n Opening any program will start a new file A file can also be created from an existing open file by going to the File tab and selecting “New” © Copyright, NECA 2014, All Rights Reserved 18

Electronic Files Modifying a File n n Modifying a file means opening a file and changing something within the file Here a few examples: n Add new text or delete existing text n Changing the name of file (shown next) © Copyright, NECA 2014, All Rights Reserved 19

Electronic Files Save or Save As? n Save function keeps a copy of the file n n If the file is updated, Save overwrites the original file with all changes Save As does not change the original file, but rather, makes a copy of the current file n n The file is saved in the computer with another name The file is placed in the same folder by default, but can be placed in another folder, if so desired © Copyright, NECA 2014, All Rights Reserved 21

Electronic Files Closing a File n When a user completes their work, the file is closed n If the user did not perform any Save functions prior to this point, a window appears n n n “Save” – updates to the file are saved and the file closes “Don’t Save” – discards recent updates and the file remains unchanged, which then closes “Cancel” – aborts the “Close” function © Copyright, NECA 2014, All Rights Reserved 28

Electronic Files Adding Files to a Folder n There is more than one way to add files to a folder or Library, for example: n Saving a new file to a folder or Library as previously shown in this section, OR n Dragging a file from one library or folder to another, which uses the same process as moving folders © Copyright, NECA 2014, All Rights Reserved 29