First official EOSChub review preparation Diego Scardaci EGI

First official EOSC-hub review preparation Diego Scardaci – EGI Foundation eosc-hub. eu @EOSC_eu Dissemination level: Public/Confidential If confidential, please define: Disclosing Party: (those disclosing confidential information) Recipient Party: (to whom this information is disclosed, default: project consortium) EOSC-hub receives funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No. 777536.

Outline Review logistic and general information Project contributions & timeline Periodic Report (M 1 -M 18) - Contribution from WPs and partners Review agenda and preparation 26/02/2021 2

Review logistic and general information Dates: 8 -9 October 2019 Only EOSC-hub review (no joint review with other projects) Venue: EC office in Luxembourg Number of allowed attendees: - It should be around 15 -16 waiting for more info from the EC - Very likely All WP leaders have to attend Book these dates in your calendar - Wait for more information from AMB before doing any booking (flights, hotels, etc. ) 26/02/2021 3

Project contributions & timeline By 30 of August: - First official project report (including financial report) - All the deliverables due to in the first period (M 18 – June 2019) § Inform promptly AMB co-chairs and PO in case of expected delay on June’s deliverables 26/02/2021 4

First Official Periodic report preparation Timeline July 1 st: consolidated input from the WPs received - WP leaders make sure that they are available at least for one week after they provided their material. - The original contributors (task leaders) must be available in case of any remaining questions about the material the have delivered. - WP leaders are responsible for their full contribution for the periodic report § Be concise, do not exceed the page limitation, be responsible the quality of the content, make the text homogeneous - You can also leverage on activities descriptions in EUFIN to prepare your input Please, inform immediately the AMB in case of any issue Please, fill in the AMB Vacation Plan 26/02/2021 5

Periodic report – Contribution from WP leaders • KPIs and activity metrics – Provide updated values @ M 18 • Register project results and dissemination activities • Map your main achievements to the project objectives – Text will be used to write the executive summary • 3 – 4 pages per WPs (M 1 -M 18) – Recap the main achievements be concise! • WP summary before going task by task – Create a story-line (no arbitrary list of independent results!) – Avoid bullet points but be concise and non-verbose – Do not use jargon; and if unavoidable provide references • Explain any deviation in the use of resources (M 1 -M 18) 20/04/2018 6

Template per WP contributions • Template per WP in confluence: – Pre-filled with text from intermediate report • To be updated and integrated with work done in M 13 -M 18 https: //wiki. eosc-hub. eu/display/EOSC/Periodic+Report+-+Contributions+from+WPs 20/04/2018 7

Financial Report Partners report actual costs/efforts used to EUfin by: 30/07/2019 Project Office checks data : 1 -6/08/2019 AMB review of report: 6 -23/08/2019 - WP leaders monitor flagged task/partners in EUfin; PO sends out reminders to partners with unfinished reporting on July 25 th - Check consistency between effort/costs and activity reported PMB review of report: TBD (PMB meeting scheduled on Aug 27 th) PO submit the periodic report/ Partners submit Form C to EC portal by: 30/08/2019 EUFIN will be available for monitoring before the partner deadline (30 July) 26/02/2021 8

Review agenda and preparation Review agenda will be based on - KPIs - Contribution from WPs - Draft agenda will be prepared in June and discussed @ AMB and PMB Preparation - Around 4 weeks before the review: speakers shares the outline of their presentation with AMB co- chairs § Discussion of the outlines is done offline (no rehearsal) - Around 2 weeks before: 1 st rehearsal § All AMB members to attend § Full draft of all presentation must be ready - Few days before: 2 nd rehearsal § All AMB members are invited § Participation is mandatory only for presentations that require special attention § Other speakers willing to test their presentation are welcome Doodles to choose dates for the 2 rehearsals will be opened soon 26/02/2021 9

Thank you for your attention! Questions? eosc-hub. eu @EOSC_eu