Finance Strategic Procurement New Procurement Policy and Procedure

Finance – Strategic Procurement New Procurement Policy and Procedure roll out

What is Procurement working on to simplify the buying experience and what benefits will you see? Ø Support your business’ needs better Ø Provide better understanding of procurement process Ø Provide simple templates Ø Comply with UNSW policy obligations Ø Competitive pricing Ø Improve product and services quality Ø Easier access to deals and more choice New Deals New Policy & Tools • UNSW suppliers • UNSW panel suppliers • See What has changed • See the tools: One pager + How do I buy + Decision tool Ø Support you: Ø achieving your strategic goals Ø managing your suppliers Ø More transparency through better spend visibility and engagement Partnering • • New Procurement Collaborative Tool available to FBPs Clear point of contact: procurement@unsw. edu. au

Procurement Director Our team Janet Pursehouse Associate Strategic Projects Manager Anne Roger Director Initiatives Project & Implementation Christine Manager Papageorgiou Procurement Analyst Carlos Araes Procurement Manager Category Manager Raymond Brownhill Procurement Manager Thomas Valin Georgina Owens Category Manager Andrew Morgan Category Manager Vacant Category Manager Petr Prazan (Acting Procurement Manager) Contact us if any questions, we are here to help: External resource: § Thalia Hambides – Project Officer § Christina Tsogas – Procurement Lawyer Estate Management Indirect Research IT Adele-Rae Mc. Aneney Procurement Manager Vacant Category Manager Camille Soncini Vacant Paul Royds Procurement Specialist Elspeth Ninaus procurement@unsw. edu. au

What the changes look like to you… and what do you need to do AS OF TODAY Ø Familiarise yourself with the new Procurement Policy and Procedure – Effective since 26 February 2018 Ø Use the tools available on the procurement website Ø Go on the Finance website to access UNSW suppliers and UNSW panel suppliers Ø Support us by being aware of the changes and contact us for further explanations and 1 o 1 trainings Anne Roger: a. roger@unsw. edu. au or call x 57807 Contact us if any questions, we are here to help: procurement@unsw. edu. au Finance Help Desk: x 53330 Thank you for your time

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What has changed? ü Spend thresholds and Financial delegations are now GST exclusive ü UNSW suppliers and UNSW panel suppliers: § New terminology § Easier access § Now mandatory ü ü ü UNSW suppliers = § No spend thresholds ü Procurement one pager § Handout doc ü UNSW panel suppliers = § 1 quote up to $350 k § 3 quotes up to $1 M ü Buying reference guide § How do I buy? ü Procurement Decision tool § What are the procurement steps depending on value and complexity? ü Other suppliers = § $3 k - $50 k - $350 k 3 quotes process simplified Clarified payment terms Check out procurement website > “Procurement handy tools sections” Next

Procurement one pager Next

How do I buy Next

Decision tool Next

SAMPLE Improving Your Spend Visibility – Business School (2017 data) How to simplify your experience and leverage financial benefits through a better process? UNSW Supplier Contracted UNSW supplier or UNSW panel suppliers for UNSWwide to use. Suppliers managed by Procurement. One-Off Contract Specific goods or services contracted for a certain period of time with specific requirements. Suppliers likely not managed by Procurement. Unmanaged Spend not managed by Procurement with limited visibility of outcomes and risk management. Spend highly likely not contracted. Note: Next This spend classification is the best effort to allocate spend under common procurement business areas. If you find any errors or omissions, we encourage you to report them by email to: c. araes@unsw. edu. au