Finance Manager Update September 2020 What is EFMS

Finance Manager Update September 2020

What is EFMS? Enterprise Financial Management Solution An ERP Solution that will consolidate financial systems across the Enterprise and streamline financial business processes. 2

EFMS Project Goals and Objectives Our top priority is profitable growth. To achieve this Finance must increase overall management capability while meeting emerging business needs through: 1 Technology Consolidation 2 Standardized Processes and Controls • Replace GEAC, Sage, JDE and Longview with one financial system. • Centralize and standardize processes and reporting across the enterprise. • Standardize chart of accounts. • Speed to close. • Avoid future time-intensive upgrades and system maintenance. • Automate processes to enhance controls, segregation of duties, security and minimize risk of errors. • Improve efficiencies and timeliness for payments. 3 Data Accuracy and Enhanced Reporting • Increase access to data with improved dimensionality and analytic capabilities to execute the enterprise strategy. • Enable cross functional, fully integrated data (e. g. financial, HR, planning, operational, etc. ) • Allow for improved scalability. • Increase self-service capabilities of business users and reduce the reliance on IT support. 3

Project Team Governance Phil Goss, Authorizing Sponsor Graham Traynor, Executive Sponsor Minerva Phifer, Workday Project Advisors (EPMO): Rose Arendarczyk, Laura Robinson, Danny Dominguez Brad Bodell (CIO) Kristin Zelkowitz (CHRO) Steve Alavi (HFIT) d, ed e Ne ns at isi e o al ec , D sc E su es Is a nd n isk s, Core Team Functional SME - Jeanne Leone-Schmit 1 s, R In fo at rm u io Core Financials Spend & • Trisha Mack Fixed Assets • Jeanne • Mike Myatt Leone-Schmit ct Leian Royce, Change Architect Subash Sitaraman, Workday Engagement Manager ire Deb Pazdernik, Business Sponsor Caroline Belmont, Project Manager Harmeet Khaira, IT Technical Lead , D Project Leadership Team ns io St Stakeholder Council: Kirk Jones (HB), Erin Cook (SBB), Christopher Sricharmorn (VBS), Xiaoli Zhang (HFIT), David Kenney (HR), Daniel Mandarino (Tax), Karin Lowery (Actuarial), Sidney Barnwell (IA) cis P ro Debra Rutledge (VB) Clare Smith (HB/SBB) Jeff Mc. Le. Roy (CORP FIN) John Hester (IA) De je ct C ha ng e Re q ue st s Steering Committee Cash Mgt FP&A Revenue (Banking/ • Jeffrey • Xiaoli Settlement) Mc. Le. Roy Zhang • Tejas Shah Security & Procurement Reporting Change Mgt/ Testing Integrations • Caesar • Jeffrey Bus Process • Ankit • Ginny Theer Cabalfin Mc. Le. Roy • Carie Andree Kumar • Kelly Marsh • Mike Myatt • Nina Durkin • Dmitry Plotkin 1 Functional SME provides support to all work streams Extended Team: Cheri Poulos, Lisa Regnier, Mark Buchtenkirch, Jean Jiang, Caesar Cabalfin, Pat Munn, Scott Bartlett, Charles Vega, Greg Hiller, Devon Nobles, Dan Michalski, Kate Kelly, Denise Ubrig, Eddie Lassiter, Teresa Starr, Jennifer Tyler, Anjie Coplin, Paula Pierce, Val Fischer, Dmitry Plotkin, Karen Preusker, Brandon Petrich, Tom Zeken, Virginia Dimayuga, Patrick Oyer, Alondra Mathis, Johnell Kusler, Kirk Jones, Mariusz Zochowski, Jennifer Fasulo, Beth Wanner, Kate Pacelli-Funck, Allison Weick, Lori Sveiven

Project Highlevel Timeline Updated as of 6/2/2020 Feb Project Phases Mar Apr May Jun Jul Architect Planning Project Activities Oct Business Process Config Tenant Build (1 st Conversion) Apr May Post Production Move to Prod begins Cutover Planning E 2 E Testing (Scenario based) E 2 E Tenant Build (2 nd Conversion) Mar Deploy Customer Validation Pre-Production Build Cutover Tasks Code Migration Data Conversion Configuration Freeze Data Extracts Transformation Feb Test Integration Build Report Build Data Conversion Unit Test Business Readiness Jan Customer Confirmation FP&A Kick off Integrations, Reporting Functional Design Foundation Tenant Build Nov Dec Configure & Prototype Architecture Kick -Off Intro to FDM, Integration, Conversion Scoping Workshops Aug Sep GO-LIVE! Hypercare Support UAT Prod Tenant Build (Final Conversion + Catch up Transaction) End User Training Curriculum Design Training Delivery Plan Business Readiness Assessment Comms EFMS Roadshow Operational Model Approach Training Approach Learning Needs Launch Communication Delta Launch Analysis Planning Current/Future Plan Change HQ State Pre-launch Comms BP Kick-Off Current State Future State Draft Future State Validation SOP Development Business Process Approval SOP Validation Operationalization BP Optimization 5

Updated as of 6/2/2020 Business Activity High Level Timeline Feb Project Phases Mar Apr May Jun Jul Architect Planning Project Activities Business Readiness Business Process Nov Dec Jan Test Feb Mar Apr May Post Production Deploy Customer Confirmation Move to Prod begins FP&A Kick off Integrations, Reporting Functional Design Foundation Tenant Build Oct Configure & Prototype Architecture Kick -Off Intro to FDM, Integration, Conversion Scoping Workshops Aug Sep GO-LIVE! Cutover Planning Integration Build Report Build Data Conversion Configuration Freeze Data Extracts Transformation Config Tenant Build (1 st Conversion) Unit Test E 2 E Testing Customer Validation Hypercare Pre-Production Build Support Cutover Tasks Code Migration Data Conversion UAT Prod Tenant Build (Final Conversion + Catch up Transaction) E 2 E Tenant Build (2 nd Conversion) End User Training Curriculum Design Training Delivery Plan Business Readiness Assessment Comms EFMS Roadshow Operational Model Approach Training Approach Learning Needs Launch Communication Delta Analysis Launch Planning Current/Future Plan Change HQ State Pre-launch Comms BP Kick-Off Current State Future State Draft Business Process Approval Future State Validation SOP Development SOP Validation Operationalization BP Optimization 6

How will this impact the business? OLD NEW X Expense Reports Concur / Excel Spreadsheets / Check Request Form ü Expense Reports Workday (Automated, (Manual, Non-Standardized) X Invoice Approval / Submission Email (Manual, Non-Standardized) X Journal Entries Various Legacy Systems (Manual, Non-Standardized) ü Invoice Approval / Submission Workday (Automated, Standardized) ü Journal Entries Workday (Automated, Standardized) MUCH MORE TO COME! STAY TUNED for Business Unit specific impacts as we progress! 7

Workday Change Headquarters SUB HEADINGS: • About EFMS • Communication Library • Learning • FAQs

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