Files Matter to Users and Administrators Files Matter

Files Matter … to Users and Administrators

Files Matter … IT Directors and Administrators

Trending Now Data management shift from “ugly stepchild” to “pillar of operations” especially in financial organizations Majority of IT organizations are understaffed in the number of people they have on hand to manage data governance, while the number of sensitive documents and the requests to access that information appear to be increasing exponentially. Majority of IT organizations are overwhelmed when it comes to managing requests for access, depend too much on manual systems to manage the process, and don’t really know who in the organization should have access to what type of information. " A huge percentage of employees have access to information they don’t need for their roles in the company, thus introducing unnecessary risks in terms of how that data can either be accidentally or purposely compromised 3 © Novell, Inc. All rights reserved.

Data Governance Manage, monitor access File Management Find Data at rest Access based on role Enforce policies consistently Govern Evidence of compliance 4 © Novell, Inc. All rights reserved. Data in use Data identification Employee role changes Out of scope entitlements Data Loss Prevention Relocate

“Find” – Novell File Reporter ® What does it do? Description: Inventories file systems, delivers detailed storage intelligence so you can optimize your environment for efficiency, and compliance. NFR: Get a handle on “What” you have Data Loss Prevention Data Governance Find, Identify and Track 5 © Novell, Inc. All rights reserved. • Data in Use • Data at Rest • What, who, and where • Department, Line of Business • Unstructured data: Novell, Microsoft, Linux

Novell File Reporter: Find, Identify, Track ® Data in Use, Data at Rest Storage Novell File Resource Reporter v 2. 0 Reports 6 © Novell, Inc. All rights reserved. • Summary • • • Access Date Web Console: Cross Empire Modified Date Storage Resource Reports File Extension Security Based Reports Duplicate e. Mail Notifications Owner • Storage Costs • • •

Novell File Reporter: Find, Identify, Track ® Data in Use, Data at Rest For a Given User, Group: Object Security Reports 7 © Novell, Inc. All rights reserved. • Current access rights • “Inherited via” • Path or Volume • Multiple storage resources

Novell File Reporter: Find, Identify, Track ® Data in Use, Data at Rest For a Given Path, Volume: Path Security Reports 8 © Novell, Inc. All rights reserved. • List Trustees (User, Group, Container) • Access rights • “Inherited from”

Novell File Reporter: Find, Identify, Track ® Data in Use, Data at Rest Enhanced Graphical Reports: Visual Improvements 9 © Novell, Inc. All rights reserved. • Storage Resources • Object Security • Path Security

“Govern” – Novell Storage Manger ® What does it do? Description: Automates the complete life cycle management of user and group file storage. Implement Access Governance over your existing unstructured data NSM: Identity and Data Meet Identity Event Driven Policy Data Governance Data Loss Prevention • “ZEN” for your File systems • Identity & Storage Relationship • Novell or Microsoft Environments 10 © Novell, Inc. All rights reserved.

Ensure Data Governance Application Paths, Additional File Resources Provision, manage and enforce file rights and ownership Profile Path Remote Desktop VDI Resources Role based access (users, groups) Employee role changes; Home Folder Groups & Projects address out of scope entitlements File grooming Automate transfers, moves, and renames 11 © Novell, Inc. All rights reserved. Manage quota Vault Files Policies provide consistent file access Remediate out of compliant file access

“Relocate” – Novell Dynamic File Service ® What does it do? Description: Software based file tiering and archiving. Policy controls file storage relocation. Working at the file system level to optimize file storage resources. NDFS: Capability Data Governance Data Loss Prevention Data at Rest • Tier or Archive data • On-Prem, cloud • Storage vendor agnostic Note: Novell Dynamic File Services is for Windows environments only. Similar functionality is included in OES as Dynamic Storage Technology (DST) 12 © Novell, Inc. All rights reserved.

DLP: Data at Rest Challenges Corporate Data Centers Servers and File Storage • – – © Novell, Inc. All rights reserved. 80% unstructured data • 60% CAGR • Information rot problem – 41 % Active Frequent Access – 21% Active Non-Frequent Access – 18% Inactive Obsolete – 19% Don’t Know: Dark Data How do you? – 13 • “Identify” “Restore” “Remind” What to move, hold, and discard?

DLP: Managing Data at Rest Identify Data • • • Age, size, type, ownership File Contents Custom filter • • Tier Files • • • On-Prem User access: merged view No stubs Archive Files • • On-Prem, cloud “Reviewers”: access, restore, discard Admin UI • • 14 Create policies Define targets (pairs) Create schedules, reviews Usage reports Notify, Remind, Review © Novell, Inc. All rights reserved. • • • e. Mail, Twitter Event driven Web console review: hold, restore, discard, track NAS, SAN, i. SCSI Storage vendor agnostic

Files Matter – What’s the Situation? Audit Failures: You don’t know who has access, lack resources to enforce Identity management meets file systems Upgrading Net. Ware to OES Deal with high turnover 15 © Novell, Inc. All rights reserved. Find Govern Relocate Archive: Target what you need to keep and for how long Assessment Time: What files are you hosting? Who has access, and where? Migration

Identity Management Meets File Systems Problems: • • 17 Solution: The customer is implementing an • Novell® Storage Manager Identity Management Solution to – Connects file system to IDM processes automate provisioning and de (independent of IDM vendor) -provisioning access to systems Wants to ensure the consistent provisioning and management of resources Wants to reduce costs in the provisioning of resources They want to extend that automation to the File system © Novell, Inc. All rights reserved. – Manages and enforces access based on Role for user and group/shared data – Consistently applies access policies – Reduces human errors – Remediates existing access controls

Deal with High Turnover/Relocation Problems: • • 18 The customer has high turnover in users (school, call-center, temp agency, etc) The customer needs to relocate data (role change, personnel transfers, vault on termination) Solution: • Novell Storage Manager – Manage and enforce access – Automate organizational policies for managing user and group/shared storage – Consistently applies access policies • The burden of managing all of these account changes is too high – Overcomes network problems to get the job done • Looking to cut costs associated with administration – Works in the background, reducing staff overtime © Novell, Inc. All rights reserved.

Audit Failures You don’t know who has access and lack resources to enforce Problems: • The customer deals with regulatory • Novell Storage Manager compliance (HIPAA, SOX, etc. ) and, – Remediates existing access controls has too many people managing the – Manages and enforces role-based file system. Regulatory compliance access to user and group/shared storage demands they: – Proves consistent application of access • Remediate out of compliance file system access rights • • 19 Solution: Manage and enforce consistent access to file systems Prove consistent application and enforcement of rights © Novell, Inc. All rights reserved. policies • Novell File Reporter – Identifies: What, Who, and Where – Provides usage metrics and security reports: across the department and LOB – Works with unstructured data: Novell, Microsoft, Linux

Upgrading Net. Ware to OES Problems: • • 20 The customer has accumulated terabytes of data over the years and wants to minimize system upgrade costs. However, they don’t know where to start, because they: Are concerned about years of accumulated, inconsistent access rights Face sensitive data location issues Feel that migrating obsolete or inappropriate data is a waste of time © Novell, Inc. All rights reserved. Solution: • • Novell File Reporter – Identifies: What, Who, and Where – Provides usage metrics and security reports: across the department and LOB – Works with unstructured data: Novell, Microsoft, Linux Novell Storage Manager – Enforce consistent access policies on OES – Restructures the data before/after the move – Vaults obsolete or inappropriate data for risk management reviews

Assessment Time: What files are you hosting? Who has access to them, and where? Problems: • 21 The customer has too many files, adding to backup times and management cost. They want to understand: – What type of files they have – Who owns them – Where they are located – When was the last time they were accessed or modified – Are they critical to the success of the organization © Novell, Inc. All rights reserved. Solution: • Novell File Reporter – Identifies: What, who, and where – Usage metrics – Security reports – Across the department, or LOB – Unstructured data: Novell, Microsoft, Linux

Migrating to Windows Problems: • The customer wants to migrate file system data to Windows; however, they: – Need to transfer access right assignments along with the data – Don’t clearly understand the data or associated rights – Don’t want a throw-away tool Solution: • Novell File Reporter – – – • Novell Storage Manager – – 22 © Novell, Inc. All rights reserved. Identifies: What, Who, and Where Provides usage metrics and security reports: across a department and LOB Works with unstructured data: Novell, Microsoft, Linux Performs data migration via Cross-Empire Data Migration subsystem Converts Novell trustee assignments to Microsoft rights assignments Provides consistent access rights and management via policies moving forward Cheaper than competing throw-away tools

Archive: Target what you need to keep and for how long Problems: • • 23 Over time, the customer has accumulated too much data, and regulatory policies demand a data hold. In addition, the customer wants to simplify backups by: Stopping “the backup everything” approach Reducing the amount of data backed up daily Dramatically shortening time needed to backup data © Novell, Inc. All rights reserved. Solution: • Novell Dynamic File Services – Works with Data at Rest: § Automate tiering, archive and retention, notify – Identify, move, and track what you need to keep, and for how long – On-Prem, or to the Cloud – Windows Infrastructures Only • Dynamic Storage Technology – Data at Rest: Automate tiering – Novell Infrastructures (OES) – Available Only with OES

This document could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein. These changes may be incorporated in new editions of this document. Novell, Inc. may make improvements in or changes to the software described in this document at any time. Copyright © 2012 Novell, Inc. All rights reserved. All Novell marks referenced in this presentation are trademarks or registered trademarks of Novell, Inc. in the United States. All third-party trademarks are the property of their respective owners.

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