FILE ORGANIZATION SEMINAR By ELDHOSE M JOY TYPES

FILE ORGANIZATION <<<< SEMINAR By : ELDHOSE M JOY

TYPES OF FILE ORGANIZATION l l Serial Sequential Indexed Sequential Direct Access /Random Access

Serial File Organization l l l A collection of records No particular sequence Cannot be used as master Used as temporary transaction file Records stored in the order received

Sequential File Organization l l A collection of records Stored in key sequence Adding/deleting record requires making new file Used as master files

Sequential file

Advantages l l Simple file design Very efficient when most of the records must be processed e. g. Payroll Very efficient if the data has a natural order Can be stored on inexpensive devices like magnetic tape.

Disadvantages l l l Entire file must be processed even if a single record is to be searched. Transactions have to be sorted before processing Overall processing is slow

Direct (Random) File Organization l l l Records are read directly from or written on to the file. The records are stored at known address. Address is calculated by applying a mathematical function to the key field.

Direct (Random) File Organization l A random file would have to be stored on a direct access backing storage medium e. g. magnetic disc, CD, DVD l Example : Any information retrieval system. Eg Train timetable system.

Advantages l l Any record can be directly accessed. Speed of record processing is very fast. Up-to-date file because of online updating. Concurrent processing is possible.

Disadvantages l l l More complex than sequential Does not fully use memory locations More security and backup problems

Indexed sequential file l l Each record of a file has a key field which uniquely identifies that record. An index consists of keys and addresses. An indexed sequential file is a sequential file (i. e. sorted into order of a key field) which has an index. A full index to a file is one in which there is an entry for every record.

Indexed sequential file

Indexed sequential file l Indexed sequential files are important for applications where data needs to be accessed. . . – – sequentially randomly using the index.

Indexed sequential file l An indexed sequential file can only be stored on a random access device e. g. magnetic disc, CD.

Advantages l l Provides flexibility for users who need both type of accesses with the same file Faster than sequential

Disadvantages l Extra storage space for the index is required