File Net ECM Strategy File Net P 8

File. Net ECM Strategy

File. Net P 8 Product Strategy File. Net P 8 is an integrated framework for ECM applications Unified content, process, connectivity Single, highly scaleable ECM infrastructure Single API and user experience Focused on customer priorities: An evolutionary approach Includes existing File. Net technologies and new platform extensions Enterprise Content Management from File. Net Enabling the world’s leading companies and government agencies to streamline and automate their processes, connect with their information systems, and access and manage all forms of content. Everything they need to make quick, smart and cost-effective decisions. Right at the moment it matters the most.

Our Focus as an Enterprise Software Company Single Unified Architecture Performance Reliability Scalability Single Repository Open, interoperable, heterogeneous Functionality Content Process Connectivity High Levels of Customer Satisfaction World Class Customer Service Training & Education Ease of Doing Business Outstanding Partners Low TCO Ease of Use Focused on Total Customer Experience

What is happening with system architectures? Portal Analysis Applications Business Process Management Content Federation Database Repository Unstructured Content Platform Storage Services Oriented Architecture Search SOA üSignificant uptake in SOA üFlexible and dynamic user interfaces required üIntegration with desktop applications that drive the business üOpen standards required üIntegrated business intelligence üProcess orchestration üContent federation üOpen and independent infrastructure support

Enterprise system architectures Support business goals through IT implementation Facilitate communication and knowledge transfer between Business Architects Technology

Enterprise reference architectures Defines internal semantics – a common vocabulary Serves as businesstechnology strategy and communication vehicle Describes a set of interworking technologies that provide a platform for the business systems Integrated approach for design and implementation

File. Net ECM/BPM Enterprise Reference Architecture (ERA)

Main Components P 8

File. Net P 8 Simplified Architecture

Strategy of our Roadmap More suite functionality Increased scalability, ease-of-use, enterprise readiness More leverage of business process management Tighter integration across the suites More platform independence

File. Net P 8 Focus on XML Web Services New Java e. Forms clients New Records Manager suite New Team Collaboration suite Unified process designer across all products Unified forms designer across all products Continued Platform Independence Storage: EMC, Net. App, HP, IBM Database: IBM DB 2 OS: Linux Application Server: JBoss Web Server: Tomcat

File. Net P 8 Records Manager “ 3 rd generation” approach Holds Physical and Electronic Multi-Phase Disposition Foundation for File. Net’s Compliance Framework Built on Content Manager and tightly integrated to Image Manager and BPM Designed to meet industry standards such as D. O. D. 5015. 2 U. K. National Archives Team Collaboration Manager Next generation approach: enterprise vs. departmenta Tightly Integrated to BPM Environmentl Customer choice: Collaboration services or out-of-the-box collaboration application Targeted for high-order, high-value collaborative environments Integrated into customer’s environment

File. Net Zero. Click Explained Business User Records Capture Disposition Email System or other Line of Business System Uses workflow and business/user events to programmatically identify and capture records from business users and systems. Uses rules and metadata to automatically match and apply policies to records during capture. Also captures process information and data. Not using auto-categorization, content analysis or artificial intelligence. Reduces risk and invisibly enforces policy within line-ofbusiness. Records Administration Uses business/user events to trigger retention and other key records lifecycle processes. Uses workflow to manage and track key records processes including physical records, vital records review, storage migration, transfers and disposition approvals. File Plan Policy Management File. Net Records Manager Lowers operational and legal costs while invisibly enforcing policy within records program. Automates low value repetitive tasks and eliminates mistakes while increasing productivity. Enables records staff to focus on higher value activities.

But Don’t take our word for it! In an independent review of File. Net RM technology, Cohasset Associates, the nation's foremost consulting firm specializing in document-based information management, identified the following unique capabilities and benefits: Business process workflow: “Eliminates user-related time and cost while enforcing retention of all official records” Document life-cycle management: “Eliminates user time/cost by linking declare and classify steps to a workflow event. ” Records management and administration: “Reduces labor time/cost of manually initiating and controlling records administration tasks. ” Conversion of existing electronic files: “Lights-out declaration and classification of existing electronic files. ”

And Cohasset’s Not the Only One Recognizing File. Net Records Manager “The File. Net solution presented the most practical product we viewed. It had clearly been developed with the needs of the business in mind. ” Alan Pelz-Sharpe Vice President Ovum Best Records Management Product The Best of Show Award recognizes the Enterprise Content Management hardware and software technologies on exhibit at the AIIM 2004 Conference and Exhibition that demonstrate exceptional capabilities and quality, and show evidence of significant ROI (Return on Investment) potential.

“Point in Process” Collaboration “Exceptional” exception processing Single audit trail No programming required - OOTB Exception People invited Complex issue Content provided automatically Error condition Tasks to be done Requires multiple people to solve Teamspace

More than Features: File. Net P 8 in the Enterprise Important enterprise product selection factors Performance / scalability Enterprise readiness Application development support Platform support Integration with existing content management solutions

File. Net P 8 Platform Scalability Design Center Enterprise scale content management Multiple object stores (libraries) Each managing many millions of objects per object store Federated search across multiple object stores Administration tools span multiple object stores 10, 000’s of concurrent users per object store Hundreds of content operations per second Enterprise scale business process management Supporting 10, 000’s of concurrent users Hundreds of process steps per second Managing many millions of extant processes

File. Net P 8 BPM Scalability Testing Performance Validation of File. Net P 8 Business Process Manager “Overall, the performance testing showed that the File. Net P 8 BPM Suite was able to achieve a transaction rate of better than 6. 3 million transactions per hour. This transaction volume far exceeds the needs of most enterpriseclass applications. Even more impressive is the fact that the performance was achieved on fairly inexpensive hardware “

File. Net P 8 Provides AD Flexibility File. Net P 8 provides base-level Java content & process APIs and higher-level Java frameworks and applications Complete Microsoft COM base-level content & process APIs With File. Net P 8 3. 5 - XML Web Services supports application development in Microsoft. NET, Java and other environments Strategy is to build out native. NET API’s equivalent to Java API’s

Why Use P 8? Email Management – Rules Based & Tied to Records Management Crawl PSTs, Linking Content Management Records Manager –Physical and Electronic Team Collaboration Manager Web Content Manager Business Process Manager Forms Rules Workplace / Portals

Why Use P 8? As a platform for new applications Framework (SOA) Content, Process, Connectivity Active Content Process Fusion J 2 EE/AD options / environmental fit Highly Scalable/ Highly Secured

The Unique Value of File. Net Content + Process + Connectivity = Business Value Business Process Management Automation Integrated Document Management Integration Business Process Analysis Optimization File. Net * Magic Quadrant Disclaimer: The Magic Quadrant is copyrighted (2004) by Gartner, Inc. and is reused with permission. The Magic Quadrant is a graphical representation of a marketplace at and for a specific time period. It depicts Gartner’s analysis of how certain vendors measure against criteria for that marketplace, as defined by Gartner does not endorse any vendor, product or service depicted in the Magic Quadrant, and does not advise technology users to select only those vendors placed in the “Leaders” quadrant. The Magic Quadrant is intended solely as a research tool, and is not meant to be a specific guide to action. Gartner disclaims all warranties, express or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose.

File. Net P 8 in the Enterprise Take-Aways ü P 8 is an option you can choose, to create new ECM applications or to extend existing ones ü Applications can be based on File. Net suites, or can be custom based on business requirements ü We’ve provided roadmaps for extending platform support and integration with existing products and content ü Scalability of P 8 is suitable for the largest ECM and BPM applications and the smallest