Figgo Leave management solution User Manager guide Figgo

Figgo Leave management solution User & Manager guide Figgo by 1

WEB AND MOBILE ACCESS You can access Figgo from: your computer your smartphone or tablet (See slide 11) The URL of your Lucca site should be https: //[yourcompany]. ilucca. net (ask you administrator if you do not know the URL) 2

HOME PAGE 1 The number of days available are displayed here. It is the number of days you can use without getting any alerts 2 Direct links enable you access straight to a functionality 3 1 3 2 Your colleagues on leave are displayed here according to your access rights 3

WEB ACCESS AND LOGIN 1 Forgot your password? Click here and enter your email address 2 If you do not have a password, click here and enter your email address If you have a Google Apps login, you just have to click this button to log in with Google. The URL of your Lucca site should be https: //[yourcompany]. ilucca. net 1 2 (ask your administrator if you do not know the URL). 4

HOME TAB 2 5 1 Access to the team leave calendar 2 Calendar to make a leave request 3 Show school holidays 4 Counter to follow current balances and available leave 5 Leave regulations 6 Request history and printable annual calendar 1 3 6 4 5

MAKING A REQUEST 1 2 3 One click for the first day One click for the last day Specify if the request starts or finishes with a half day 4 3 4 Click to continue To make a request for a day or a half day, you only have to click once If you have accounts in different units (hours, working days), you will also have to choose the type of absence you would like to take 6 6

ALLOCATING REQUESTS 1 2 By default, accounts with positive balances are visible. The list allows you to select a family event account 2 Leave allocations, modifiable according to your needs 3 Account estimates 4 Save request 5 Add a comment or a supporting document (optional) 3 4 1 5 7

CANCELLING REQUESTS 1 To cancel a request, all you have to do is click the request and then “Cancel this Request” 1 If a request has already been approved, its cancellation will have to be approved by your manager 8 8

ABSENCES SCHEDULE 1 2 1 Change the date 2 Filter through custom departments and companies 3 3 Request details 9 9

APPROVAL 1/2 FOR MANAGERS 1 Access to the approval module 1 2 2 Check boxes to approve several requests at a time 3 3 Alert: request requires special attention (request in the past, in advance, etc. ) 10 10

APPROVAL 2/2 FOR MANAGERS 4 If one of your employees wants to cancel a request that has already been approved, the cancellation must also be approved 5 5 Approve and refuse requests (to be justified) and send messages to the 6 employee who requested the leave 6 4 Direct access to the calendar to see and approve the request in context 11 11

DELEGATION FOR MANAGERS 1 1 Access to the approval right delegation 2 2 You can decide to delegate your approval rights to the person of your choice during your holidays, permanently or during a specific period 12 12

PLACING AN EMPLOYEE ON LEAVE FOR MANAGERS 1 2 4 5 3 1 Select employee 2 Click the day (2 clicks for a leave of multiple days) 3 Specify if the request starts or ends on a half day 4 Select absence account 5 Notifications 6 Save 6 13

CUSTOMIZE CALENDAR FOR MANAGERS 1 1 Select employee 2 Click the half days to be considered as absences or as worked 3 Indicate if the half-days are not working or working 4 If necessary, indicate the number of hours worked (if the employee works on an hourly basis) 5 Save 2 3 4 5 14

MOBILE APP ACCESS YOU HAVE 3 WAYS TO CONNECT TO YOUR ACCOUNT: 1 With the 6 -digit code From the My Account section on the web version you can generate a 6 -digit code to enter in the app. Attention the code is valid for 20 minutes only 15

MOBILE APP ACCESS YOU HAVE 3 WAYS TO CONNECT TO YOUR ACCOUNT: 2 With the Magic Link Enter your email and we’ll send you a link to connect directly to your account. You need to access your work email from you phone 16

MOBILE APP ACCESS YOU HAVE 3 WAYS TO CONNECT TO YOUR ACCOUNT: 2 3 With your password Enter your email and then your Lucca password 17

MAKING A REQUEST FOR MANAGERS 1 Select the period 3 2 Send the request 3 The current leave balance is displayed on top of the page 1 2 You cannot change the leave allocation in the mobile app. Figgo uses the accounts with the earliest expiry date. 18 18

APROUVAL FOR MANAGERS 1 You can swipe right to approve a request. You can also touch it to see 1 the details 2 Standard actions: approve, refuse or 2 send a message 3 3 The team schedule is available under the request 19 19