Fiche 5 A Payment Application Fiche 5 B

Fiche 5 A Payment Application Fiche 5 B Accounts 12 th Meeting of the Expert Group on Delegated and Implementing Acts for the ESI Funds 28 June 2013

Topics 1) Financial Management block 2) Questions raised by MS - General IT issues - FIs - Recoveries and withdrawals 3) Conclusion 2

1) Financial Management block • At this stage no major changes expected • FI (Financial Instruments): discussions are underway • YEI (Youth Employment Initiative): not incorporated yet in the actual models of payment application/accounts 3

2) Questions raised by MS - General IT issues • Accounts are kept in a computerised system at the level of the MS. Not to confuse with e-Cohesion (Art 112(3)) CPR which refers to exchange of information between MS and beneficiaries • Payment applications and annual accounts are submitted for a given accounting year, however all the financial data shall be stored in the IT systems. The needs of the MS to have cumulative financial data for the whole programme period will be taken into consideration by the Commission in the development of new IT systems 4

2) Questions raised by MS - General IT issues • The proposed models will be automatically adjusted on the basis of the CCI number • The proposed models will indicate the fields to be filled in and also the fields automatically calculated by the system • Questions regarding the length of the different fields are incorporated in the models 5

2) Questions raised by MS - General IT issues • The decimals will be kept in the payment application and in the accounts as in the current period • The wording of the certificates in the models were streamlined to refer to the relevant articles of the ESIF Regulations, the fund-specific Regulations and the Financial Regulation 6

2) Questions raised by MS - FIs (Annex 1 of payment application and Annex 6 of accounts) • The amounts to be filled in are always real values of expenditure paid to and by FIs and included in payment applications, therefore no co-financing rate to be applied • Columns (A) and (B) shall include total amount paid and expected to be paid in line with Art 35 (1)(b) CPR • Columns (C) and (D) shall include amounts paid as eligible expenditure in the meaning of Art 36 (1)(a), (b) and (d) CPR (at closure Art 36 (1) and (2) CPR) 7

2) Questions raised by MS - FIs (Annex 1 of payment application and Annex 6 of accounts) • If the structure of the FI includes Fund of Funds (Fo. F) the request for payment should include amounts paid to Fo. F or expected to be paid to the Fo. F. • At closure, column (D) should include amounts paid by FIs set up under Fo. F at the level of final recipients in line with Art 36 (1) and (2) CPR 8

2) Questions raised by MS - Recoveries and withdrawals (Annexes 2, 3, 4 and 5 of accounts) • "Total eligible amount of expenditure" and "Corresponding public expenditure" shall be reported as in the current programme period • This information is crucial for the calculation of the annual residual error rate for each programme 9

2) Questions raised by MS - Recoveries and withdrawals (Annexes 2, 3, 4 and 5 of accounts) • Information in annexes 3 and 5 refers to amounts as at the end of the accounting year (situation as at 30/6/20. . ) • Information in annexes 2 and 4 refers to amounts withdrawn or recovered during the accounting year 10

3) Conclusion • Most comments sent in by MS were taken into account. As a result the models were streamlined • The models provided will be part of an Implementing Act which will be discussed with the MS in the context of the comitology procedure • Additional comments can be sent in writing by 15/07/13 11

Thank you for your attention! Written comments can be sent until 12 July to: REGIO-DELEGATED-AND-IMPLEMENTINGACTS@ec. europa. eu 12