Fed Fleet 2012 GSA Motor Vehicle Management Fleet

Fed. Fleet 2012 GSA Motor Vehicle Management: Fleet & Automotive Erin Sembach

GSA Fleet & GSA Automotive • GSA Automotive – Mandatory source for vehicle purchasing • GSA Fleet – Non-mandatory source for vehicle leasing Workshop: GSA Office of Motor Vehicle Management Update Thursday 9: 45 – 11: 00 AM 2

Our Promise • Right Vehicle • Right Price • Great Service …and the required data needed to effectively and efficiently manage a fleet! 3

GSA Automotive: An Introduction • Mandatory Source – FPMR 101 -26. 501 • Purchases over 55, 000 vehicles per year Workshops: Vehicle Purchasing Overview Thursday 11: 15 AM – 12: 15 PM Visit gsa. gov/vehiclepurchasing to learn more 4

Program Management Office • Manage Customer Accounts • Provide: – Statistical Reports – Webinars – Custom training • Open House Hotline #: (703) 605 -CARS (2277) 5

Engineering • Engineering Services – Educate and assist customers at no cost – Identify safety issues and make good value selections • Technical Expertise – Develop complete Purchase Descriptions Workshops: Vehicle Engineering Part 1: Tuesday 2: 00 – 3: 00 PM Part 2: Thursday 11: 15 AM – 12: 15 PM 6

Auto. Choice • Online vehicle comparisons, ordering and tracking • Variety of enhancements 7

Vehicle Line-up • • • Sedans Light trucks Medium Trucks Heavy Trucks Buses • • • Ambulances ADA Vans Non-Standard Vehicles MAS 23 V-Superstore MAS 751 -Commercial Leasing 8

Alternative Fuel Vehicles Total of 894 Alternative Fuel Vehicles An increase of 392 over FY 11 • 392 Bio Diesel (B 20) • 230 E 85 • 110 Hybrid Electric • 68 Compressed Natural Gas • 19 Liquid Natural Gas • 11 Low Greenhouse Gas (GHG)–emitting (conventionally fueled) • 24 Battery Electric • 39 Liquid Propane Gas • 1 Flex Fuel Hybrid 9

Available Plug-In Electric Vehicles • Sedans – SIN 8 E – Chevrolet Volt, Mitsubishi i. Miev, Ford Focus Electric Chevy Volt Ford Focus BEV • Cargo Vans – SINs 95 E, 134 E – Electric Vehicle International, Central Truck, RP Automotive, K. Neal International Trucks RP Automotive Multistop Van 10

Available Plug-In Electric Vehicles • Vocational Body Trucks Electric Vehicle International Vocational Body Truck – SINs 84 E, 124 N – Electric Vehicle International, Central Truck • Dump Trucks – SIN 154 E – Central Truck • 36 -Passenger Buses Krystal EVolution (Capitol Coach Works) bus – SIN 363 E – Capitol Coachworks Buses, EVolution 11

GSA Fleet: An Introduction • GSA Fleet manages over 205, 000 vehicles • Worldwide customer base: – Germany, Italy, Afghanistan, Guam, and Japan • Revolving fund • Full service leasing Visit gsa. gov/vehicleleasing to learn more 12

GSA Fleet Services • Low Rates • Fleet Service Reps • AMC/MCC • Vehicle Acquisition/Sales • Card Services – Monitor waste, fraud and abuse 13

Rates Monthly rate + mileage rate + accessory charge (if applicable) = Total Monthly Cost • What does this cover? – – – – Workshop: Vendor and Customer Self Service (VCSS) Application (Computer Lab Training) Vehicles and Replacements Vehicle Management System Maintenance Management Fuel Costs Accident Management Disposal of Replaced Vehicles (Sales) Management of your Vehicle Program Tags Thursday 8: 30 – 9: 30 AM 14

Fleet Service Representatives • Primary Customer Point of Contact • Worldwide • FSRs now assist Purchasing Customers as well 15

Accident Management & Maintenance Control Centers AMC: • Provides collision, repairs & 3 rd party claims service • Works with appraisers, insurance companies & customers MCC: • Oversees authorizations, mechanical, tire repairs and PMs Hours: 6 AM – 7 PM Central AMC & MCC: 866 -400 -0411 16

Vehicle Acquisition Workshops: • Coordinate annual vehicle replacement cycles • Assist with rightsizing your fleet and meeting federal mandates Acquisition & Fleet Management – Wednesday 3: 30 – 5: 00 PM – Thursday 2: 15 – 3: 30 PM Vehicle Acquisition Process – Thursday 8: 00 – 9: 15 AM 17

Alternative Fuel Vehicles • Currently over 50% of GSA’s leased fleet is AFVs • Meeting the Mandates: – – – – Energy Policy Act of 1992 & 2005 (EPACT) 2007 Energy Independence & Security Act EPA Guidance for Section 141 (EISA) 2007 Executive Order 13423 Executive Order 13514 Executive Order 13589 May 2011 Presidential Memorandum Workshop: Meeting Energy Mandates Thursday 3: 45 – 5: 00 PM 18

Fleet Credit Card • Wright Express (WEX) • Over 90% of retail fuel locations accept WEX • Offers a Master. Card backup for any location that doesn’t accept WEX • Behind the scene fraud control keeps costs low • WEX fuel locator app with price and location 19

Fleet Solutions • Short Term Rental Program • Vehicle Monitoring • Fleet Vehicle Safety • Exploring other solutions Workshop: Fleet Solutions Wednesday 2: 00 – 3: 00 PM 20

Short Term Rentals • GSA Fleet handles entire rental procurement process • Lowest rates • Sedans to tractor trailers • Rentals up to 120 days 21

Vehicle Monitoring • • • Track vehicle locations Interactive reports Protect and recover assets quickly Monitor driving habits Green Benefits – Increase fleet utilization – Combine trips 22

GSA Fleet Drive Thru Web based Applications • Mileage Express • Reports Carryout • Speed Pay • CRASH • VCSS • Customer Driven Data • Replacement Vehicle (CAM) Workshop: GSA Fleet Drive Thru (Computer Lab Training) Thursday 10: 00 – 11: 00 AM 23

Motor Vehicle Registration System (FMVRS) • Government-wide registration system for all federally-tagged motor vehicles – National Security (NLETS) – Government-wide inventory control of vehicles/tags Workshop: Federal Motor Vehicle Registration System (FMVRS) Thursday 9: 45 – 11: 00 AM 24

Federal Fleet Management System (Fed. FMS) • Low-cost vehicle inventory management system for other agencies – – – – – Detailed inventory Monthly mileage reporting Daily electronic update from FMVRS Reports Module Fuel Card Transactions Maintenance & Repair Screens FAST Reporting Expense Records Dispatch Module Workshop: Federal Fleet Management System (Fed. FMS) Thursday 8: 00 – 9: 15 AM 25

Fleet Vehicle Safety • Free Online Defensive Driving Course http: //drivethru. fss. gsa. gov • CRASH – Online Accident Management Tool • Vehicle Misuse Reporting: howsmydriving@gsa. gov 26

Comments/Questions? Thank you for joining GSA Automotive and GSA Fleet at Fed. Fleet 2012! 27