FBABIP Progress Monitoring and Data Graphing Aimee Lepsch

FBA/BIP Progress Monitoring and Data Graphing Aimee Lepsch, MA/AC School Psychologist, District CSE

Introduction � Difficulty obtaining quality, quantitative data. ◦ Mostly anecdotal, abstract. � Lack of communication regarding progress. ◦ FBA/BIP was filed away and not a living document. ◦ 5 - or 10 -week reports not enough. ◦ Quarterly progress monitoring done quickly by teachers without mindful consideration. � Desire to align with PBIS Tracking Spreadsheet. ◦ Able to quickly discuss at Problem-Solving Mtgs. � Easier to report out. ◦ Graphs are concise and attractive! I’m a data nerd.

The Process 1. 2. 3. 4. 5. 6. 7. 8. Study the FBA for the alternative and desired behaviors. Create positive, concrete daily progress report (DPR) goals. Calculate the DPR point goal and points possible. Create the weekly recording sheet. Collect and calculate weekly DPR data. Record weekly data in PBIS Tracking Spreadsheet. Compile data using Microsoft Excel. Report out the compiled data.

Step 1: Study the FBA for the alternative and desired behaviors

Step 2: Create positive, concrete DPR goals � Focus on alternative acceptable behavior first.

Step 2: Create positive, concrete DPR goals � Create goals for the desired behavior(s).

Step 3: Calculate the DPR point goal and points possible. � This will depend on: ◦ How many behavioral goals the child has. �Stick to the alternative and desired behaviors to monitor the FBA/BIP properly ◦ How many classes or periods you are monitoring (7 -12 th grade students will have more). ◦ What the child’s DPR goal is (i. e. 80%).

Step 3: Calculate the DPR point goal and points possible 1. Add up all 2 s to obtain “Total Points Possible. ” 2. Calculate the points needed to meet the 80% goal to obtain “Point Goal. ” 33/42 = 78. 57% 34/42 = 80. 95% 35/42 = 83. 33% 3. Case manager records “Total Points Obtained” at end of each day.

Step 4: Create the weekly recording sheet � Transfer information from FBA/BIP DPR onto weekly recording sheet.

Step 5: Collect and calculate weekly DPR data � Every Friday/Monday, teachers to turn in/email recording sheet filled in with data for that week. � Organize all hard FBA/BIP data for the week in whatever way works best for you. ◦ I paper-clip all recording sheets for a week together in alphabetical order by last name. � Calculate the data. the weekly average score based on

Step 5: Collect and calculate weekly DPR data = 171/210 =81. 43% 1. Add up the scores for each day of the week for Points Obtained. 2. Multiply number of days of data by Points Possible. 3. Divide Points Obtained by Points Possible to obtain weekly average score.

Step 6: Record weekly data in PBIS Tracking Speadsheet � Record each week of FBA/BIP implementation and the weekly average score on the Tracking Tool.

Step 6: Record weekly data in PBIS Tracking Speadsheet � Calculate the Average Response %. 83. 75% 502. 48 / 6 weeks 1. Add up the scores for each week in intervention. 2. Divide by total number of weeks of intervention. 3. Obtain Average Response % and highlight red or green to indicate if goal is being met.

Step 7: Compile data using Microsoft Excel 1. Highlight the data you want to graph. 2. Click on Insert Line choose first option

Step 7: Compile data using Microsoft Excel Voila! Our graph – but it needs editing.

Step 7: Compile data using Microsoft Excel 3. Right-click on the left axis of the graph. Choose Format Axis.

Step 7: Compile data using Microsoft Excel 4. Under Minimum, click “Fixed” and type in “ 0. ” Under Maximum, click “Fixed” and type in “ 100. ” Click “Close. ” These will be the limits of our axis measuring Average Response %.

Step 7: Compile data using Microsoft Excel 5. Right-click on the bottom axis of the graph. Choose Format Axis.

Step 7: Compile data using Microsoft Excel 6. Under Axis Type, choose “Text Axis. ” Click “Close. ” This will allow our bottom axis to be the weeks of intervention.

Step 7: Compile data using Microsoft Excel 7. Finally, we add our title and axis label. Choose the first “Chart Layout, ” which will add “Chart Title, ” “Axis Title, ” and “ —Series 1” to your graph.

Step 7: Compile data using Microsoft Excel Click on “Chart Title” to change the name of the graph. Click on “Axis Title” to change the name of the axis. Delete “—Series 1. ” You’re done!

Step 8: Report out the compiled data � Treat your finished graph like a picture or clip art. You can right-click on it and copy/paste it into Microsoft Word to enlarge it and print. � Show off that stellar data! ◦ Give to teachers. ◦ Mail home with quarterly progress notes. ◦ Reference at CSE, Problem-Solving, grade level meetings, etc. ◦ File in CSE folders at the end of quarter or year. ◦ Copy/paste into reports to show RTI. ◦ “Graduate” students from their FBA/BIP when they meet the appropriate goal. ◦ … and more!

Contact � If you have questions or need technical assistance, I’m happy to help! ◦ alepsch@buffaloschools. org ◦ Rm. 204 at School #12; 816 -4721 Thank you!