FAMILY LEAVE FOR NEW Birth Recovery PARENTS Leave

FAMILY LEAVE FOR NEW Birth Recovery. PARENTS Leave & Parental Leave June 23, 2017

The Purpose § Effectively integrating the professional and personal lives of University faculty and staff members is essential to maintaining a vibrant and productive academic community. § The Family Leave for New Parents Policy was created to recognize the importance of balancing family, professional, and academic responsibilities faced by new parents and to promote the well-being of their families. 2

Eligibility § Actively employed for at least one year as either Full-Time or Part-Time § Classified as Faculty, Visiting Faculty, Sr. Staff Appointed, Sr. Staff, Staff or Bargaining Unit § Birth or Placement of a child under age 12 for adoption must be on or after July 1, 2017 § Exceptions: o Birth or placement of a child under age 12 for adoption that occurs between June 1 and June 30, 2017 will be eligible for parental leave only. o Leave will be available on or after July 1, 2017 once leave is requested 3

Birth Recovery Leave (BRL) § The birth mother will receive six (6) weeks paid leave immediately following the birth of her child § BRL may be extended based on medical necessity § BRL will run concurrently with approved Family Medical Leave (FML) and Short Term Disability (STD) § BRL is requested and approved through The Hartford § Leave is paid to employee via JHU Payroll 4

Parental Leave § Mothers, fathers, adoptive parents, and surrogate parents will receive four (4) weeks of paid leave § Must be taken within 12 months following the birth or placement of a child under age 12 for adoption § Must be taken in full day increments § May be taken intermittently if preapproved and prearranged with the supervisor/department § Parental Leave is approved through Central HR § Will run concurrently with FMLA § Leave paid to employee via JHU Payroll 5

Finding the Information about the Policy 6

Finding the Information about the Policy (continue) 7

Family Leave for New Parents/FMLA Request Form Employee completes “Request for Leave” form, and submits it to: Birth-Parental. [email protected]. edu Family Leave for New Parents/FML Request Form 8

Confirmation Response to Employee 9

Email Notification to Central HR § Notification of request sent to Birth-Parental. Leave@jhu. edu

Email Notification to Central HR § Notification of request sent to Birth-Parental. [email protected]. edu Click here to access the database to view details of the request 10

Family Leave for New Parents Process Flows • Birth Recovery and Parental Leave for Employee with STD and FML • Birth Recovery and Parental Leave for Employees with FMLA and Without STD • Birth Recovery and Parental Leave for Employee with STD, but Ineligible for FML • Parental Leave with FML (Applicable to Parents who are not the Birth Mother) • Eligible for STD, Not Qualified for Birth Recovery, Parental Leave, or FML 11

E 210 New Leave Codes ◦ BR - Birth Recovery Leave ◦ PL - Parental Leave ◦ FBR - Birth Recovery Leave w/FML ◦ FPL - Parental Leave w/FML ◦ BRD - Birth Recovery Leave w/STD ◦ FBRD - Birth Recovery Leave w/FML and STD Leave codes are pending in Kronos for BU staff 12

Central HR Allocates Leave in E 210 In Administrative Options Click the Allocated Leave Button 13

E 210 Allocation 14

E 210 Check Leave Balance Click Allocated Leave Button to see Leave Balance 15

Code Display New Codes will not show before or after the Leave approval dates 16

Entering New Codes Employee enters the New Codes as applicable. Codes appear on Begin Date of Leave at the Bottom of Code List 17

Allocated Leave 18

Parental Leave Allocation Birth Recovery Leave has expired. Now Parental Leave is effective. 19

E 210 Parental Leave Timesheet 20

Cover and Determination Letters § Birth Recovery and Parental Leave with FML Cover Letter § Parental Leave with FML for Birth Parents Cover Letter § Parental Leave w/FML for Adoption/Surrogacy Cover Letter § FMLA with Birth Recovery and Parental Leave for Birth Parent Determination Letter § FMLA Approval with Parental Leave Instructions for Birth Parent Determination Letter § Parental Leave with FML Cover Letter § Parental Leave Ineligibility Letter – Faculty § Parental Leave Ineligibility Letter - Staff § Parental Leave Ineligibility Letter – Bargaining Unit § Parental Leave Denial Letter 21