FallWinter 2018 Florida Standards Assessments Training Materials FSA

Fall/Winter 2018 Florida Standards Assessments Training Materials FSA English Language Arts Retake and Algebra 1 and Geometry End-of-Course (EOC) Assessments

Fall/Winter 2018 FSA Test Administration Manual Includes FSA Instructions for administering the: – FSA ELA Retake (Writing and Reading) and – FSA Algebra 1 and Geometry End-of-Course (EOC) assessments Note: Test administration scripts for the FSA Fall/Winter administrations are not included in the manual. The scripts are posted to the FSA Portal. 2

FSA Resources School personnel should read and have access to the following materials, available on the FSA Portal only: – Scripts and Instructions for Administering Computer-Based FSA Assessments [for School Assessment Coordinators (SAC) and Test Administrators (TA)] – Scripts and Instructions for Administering Accommodated Computer -Based FSA Assessments (SAC and TA) – Scripts and Instructions for Administering Accommodated Paper. Based FSA Assessments (SAC and TA) – TIDE User Guide (SAC) – Test Administrator User Guide [(SAC, TA, and Technology Coordinators (TC)] – AVA User Guide (SAC, TA) – Practice Tests Guide (SAC, TA) 3

FSA Accommodations Guide • The 2018– 2019 FSA Accommodations Guide is available on the FSA Portal and should be used for all administrations this school year. – Provides a supplement to the printed test administration manuals for each administration 4 CBT PBT

Test Administration Schedule Fall FSA Assessments Administration Window Session Length by Subject*** ELA Writing Retake** CBT: September 11 -21* PBT: September 11 -21 one 120 -minute test session CBT: September 11 -28* PBT: September 11 -21 two 90 -minute test sessions over two days**** CBT: November 26 -December 14 PBT: November 26 -December 7 two 90 -minute test sessions over two days**** ELA Reading Retake** Algebra 1 and Geometry EOC Winter Algebra 1 and Geometry EOC *No testing on September 19, Teacher Planning Day. In addition, September 27 is an Early Release Day. **The FSA ELA Writing Retake must be administered prior to the FSA ELA Reading Retake except for the purpose of accommodating make-up test administrations. A student must take both the FSA ELA Writing Retake and The FSA ELA Reading Retake to receive a FSA ELA Retake score. *** A student who has not completed a session by the end of the allotted time may continue working; however, each session may last no longer than half the length of a typical school day. ****Session 1 must be completed before session 2. Any deviation from this schedule requires written approval from the FDOE. 5

Navigating This Presentation In the slides that follow, the right portion of the header will indicate when slides are relevant to computer-based testing (CBT), paper-based testing (PBT), or both: CBT PBT 6 CBT PBT

What’s New? CBT PBT • All schools must download and install the most current FSA Secure Browser for 2018– 2019 test administrations. All previous versions of the secure browser will no longer work (Weekly Briefing #23230). • For Fall and Winter 2018 administrations, the administration scripts are not included in the manual and are being provided separately on the FSA Portal. The scripts can be located at www. FSAssessments. org/resources/scripts/. • The last administration of the NGSSS FCAT 2. 0 Reading Retake was in Spring 2018. Students who have not yet passed this assessment for graduation purposes may participate in the FSA ELA Retake and are eligible to use the alternate passing score of 349 to satisfy this requirement. 7

What’s New CBT PBT Assessment Services Application • This new application (formerly PBT app) allows principals to designate the school assessment coordinator and it is also used by the school assessment coordinator to securely order paperbased accommodations under “PBT Accommodations” link for eligible students who have an IEP or 504 plan. o The link to the “Assessment Services” application is found on the Apps/Services/Sites tab of the employee portal. o Access to this application (WPBS-PBA SCHOOLS) should be assigned to the designated school assessment coordinator via QUAD-A. o The application also provides a cumulative listing of all supplemental orders placed. 8

Glossary of Terms CBT PBT American Institutes for Research (AIR): • Assessment vendor for FSA assessments. Data Recognition Corporation (DRC): • Vendor who processes the paper-based (PBT) FSA materials, including printing, shipping, receiving, and scanning. FSA Portal: • Includes resources and information for district and school personnel • Accessible at www. FSAssessments. org • Includes links to: – – – Test Information Distribution Engine (TIDE), Test Administrator (TA) Training Site, Test Delivery System (TDS), Assessment Viewing Application (AVA), and FSA Reporting System. 9

Glossary of Terms CBT PBT Test Information Distribution Engine (TIDE): • Enrollment and user management system for FSA assessments. • Used to manage student enrollment and test eligibility information by school coordinators. • All school personnel involved in the administration of FSA assessments must have TIDE user accounts. ─ SA (School Administrator): Principals ─ CBT (CBT Coordinator): School Assessment Coordinators ─ TA (Test Administrator): Test Administrators ─ AVA (AVA Test Administrator): Test Administrators administering PBT FSA ELA Reading FSA Reporting System: • Delivers state, district, and school score results. 10

Glossary of Terms CBT PBT Secure Browser: • Allows students to access the CBT FSA assessments. • Software must be installed on all computers or devices that will be used for student testing. • A link to download the secure browser is located on the FSA Portal under Technology Resources link. Assessment Viewing Application (AVA): • System to access the listening portion (including audio passage/animation clips, Closed Captioning, or ASL videos) of the ELA Reading PBT tests • Test administrators log in to AVA with their unique username and password • AVA User Guide provides instructions 11

Glossary of Terms CBT PBT Student Interface (Secure Browser): • Students use the Student Interface via the secure browser to log in and take CBT FSA assessments. Test Administrator Interface (TA Interface): • Test administrators use the TA Interface to create and monitor test sessions for all CBT FSA assessments. Test Delivery System (TDS): • Includes the TA Interface and the Student Interface • All CBT FSA assessments are administered via TDS 12

Glossary of Terms CBT Session ID: • Unique code generated by the Test Administrator (TA) Interface. • Students use the Session ID, along with the first names and usernames to log into CBT FSA assessments. • Test administrators must record the Session ID with their required administration information. Test Group Codes: • Unique four-digit codes used during FSA PBT to identify groups of students tested together. • Must be recorded on the front of the test and answer books and on the required administration information. • Generated by SAC to provide to the TA for each testing group. 13

Students to Be Tested FSA ELA Retake CBT PBT • Students pursuing a high school diploma including: – Students who entered Grade 9 in the 2013– 2014 school year and beyond and have not met the Grade 10 FSA ELA (Reading and Writing) assessment requirement – Retained Grade 10 or Grades 11–Adult students who have not met the Grade 10 FSA ELA assessment requirement • Grade 10 students who entered Grade 9 during the 2017– 2018 school year will participate in the Spring 2019 Grade 10 FSA ELA assessment. Note: Students who have a concordant score on file are not required to retake the ELA graduation test. 14

Students to Be Tested CBT PBT Students eligible to participate in FSA EOC administrations: – Students who have not met the FSA Algebra 1 assessment requirement • Students who must earn a passing score on an assessment for a standard diploma with a scholar designation • Students who have not yet taken an assessment to be averaged as 30% of their course grades (see next slide) • Students who are in grade forgiveness programs and wish to retake an assessment to improve their course grades – Students in a credit acceleration program (CAP) who wish to take an assessment to earn course credit – Students enrolled in and completing one of the courses listed on page 2 of the Fall/Winter 2018 FSA Manual participate in the appropriate EOC assessment. Note: Students who have a comparative score on file are not required to retake the Algebra 1 EOC. 15

Students to Be Tested Prior Year Students with Final Grade NG (no grade) • Prior Year Students with Final Grade NG Report is available on the employee portal (click on “Reports” tab then search for “Academic Progress” title) to identify students o These students must participate in the Fall EOC administration to earn an EOC score so that the 30% can be applied to the final course grade. What will your final grade be for the NGSSS or FSA EOCs? 16 CBT PBT

Students to Be Tested Upgraded File Download Manager (FDM) (Weekly Briefing 23120) • For a demonstration of the application, please click on the following screencast https: //eduvision. tv/l? e. Aege. R 17

Students to Be Tested Special Programs FLVS Full-Time 9 -12 Miami-Dade Online Academy Florida Home Education District Number 71 13 13 CBT PBT School Number 0400 7001 9998 Important Note: Please do not add any special program students in TIDE or under your school for testing. District staff will email the test tickets to the SAC at the assigned school. 18

Students to Be Tested CBT PBT English Language Learners (ELLs) • All ELLs participate in statewide assessments. • All ELLs who complete the applicable courses are expected to participate in the EOC assessments no matter how long these students have been enrolled in a U. S. school. Students with Disabilities • Students with disabilities participate in the FSA/NGSSS statewide assessment program by taking one of the following: – FSA without accommodations, – FSA with accommodations, or – Statewide alternate assessment. • All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 Plan. 19

Accommodations CBT PBT General Information about Accommodations • Appendix A of the manual provides information concerning allowable accommodations for students with disabilities and for students who are identified as ELLs. • Review “Instructions for Oral Presentation Accommodations” section available in Appendix A of the manual, as necessary. • The test administrator and the school assessment coordinator are responsible for ensuring that arrangements for accommodations have been made prior to the test administration dates. • Refer to the 2018– 2019 FSA Accommodations Guide for information and instructions about accommodated paper-based assessments. • Students who are identified as ELLs must be provided with the allowable accommodations listed in Appendix A of the manual. 20

Accommodations PBT Assessment Viewing Application (AVA) for PBT FSA ELA Reading Retake to Access Listening Section • All test administrators who will administer a paper-based ELA Reading Retake test must be assigned the Assessment Viewing Application (AVA) Test Administrator role in TIDE. • AVA contains audio content, Closed Captioning (CC), and American Sign Language (ASL) videos for ELA Reading Retake listening items for students with paper-based accommodations. 21

Accommodations CBT PBT CBT and PBT accommodations may be provided to eligible students if indicated on an IEP or Section 504 Plan. • Computer-Based Accommodations • • § Masking Text-to-speech ASL and Closed-Captioning (ELA Reading) Passage Booklets (ELA Writing and Reading) (regular and large print) Paper-Based Accommodations • • Regular print Large Print One-Item-Per-Page Braille 22

Accommodations CBT PBT • PBT Accommodations will be ordered based on the Pre. ID files: – Fall: August 20, 2018 – Winter: November 2, 2018 • Schools may place additional orders for materials (for students with eligible for PBT & CBT accommodations in their IEP or Section 504 Plan) via the Assessment Services Application – Available via your employee portal, select the Apps/Services/Sites tab, then select the Assessment Services App • Click on PBT Accommodations, then Request link and complete the form for each student as needed – Principals can provide access via QUAD A, select WPBS-PBA Schools. Refer to QUAD A User Guide. – Refer to Weekly Briefing # 22049 23

Test Security Policies and Procedures CBT PBT • Florida State Board of Education Rule 6 A-10. 042, FAC, was developed to meet the requirements of the Test Security Statute, s. 1008. 24, F. S. , and applies to anyone involved in the administration of a statewide assessment. • The rule prohibits activities that may threaten the integrity of the test. • See Appendix D of the manual for the full text of the Florida Test Security Statute and State Board of Education Rule. • Inappropriate actions by school or district personnel can result in student or classroom invalidations, loss of teaching certification, and/or involvement of law enforcement. 24

Test Security Policies and Procedures • Standards, Guidelines, and Procedures for Test Administration and Test Security available at http: //oada. dadeschools. net/Test. Chair. Info/Info. For. Test. Ch air. asp – Adopted by School Board • Florida Test Security Statute and Rule (Appendix C in Manuals) • Documentation – School Procedural Checklist (FM-6927) – Test Administration and Security Agreement – Test Administrator Prohibited Activities Agreement – Test Materials Chain of Custody Form • Screencast training on Test Security for school-level training sessions: http: //oada. dadeschools. net/Screencasts/Test. Security/Tes t. Security. html 25 CBT PBT

Test Security Policies and Procedures CBT PBT Examples of prohibited activities include the following: • Reading or viewing the passages or test items before, during, or after testing • Revealing the passages or test items • Copying the passages or test items • Explaining or reading the passages or test items to students • Changing or otherwise interfering with student responses to test items • Copying or reading student responses • Causing achievement of schools to be inaccurately measured or reported School personnel and proctors must read and familiarize themselves with the Statute and Rule in Appendix D of the manual. 26

Test Security Policies and Procedures Test Materials Chain of Custody Form • Maintain a Test Materials Chain of Custody Form, Appendix D of the FSA CBT Manuals and on the FSA Portal and Pearson. Access Next, Avocet. • Used to track PBT test materials at all times, including: – their location, – the dates and times they are handled, and – the names of the people performing various activities involving the materials. • Retain electronic or hard copies of completed forms. • Return originals in District Assessment Coordinator. Administrative Records (DAC-AR) box. 27 PBT

Test Security Policies and Procedures CBT PBT • After any administration, initial or make-up, secure materials (e. g. , test and answer books, passage booklets, test tickets, used planning sheets, used work folders) must be returned immediately to the school assessment coordinator and placed in locked storage. • Secure materials must never be left unsecured and must not remain in classrooms or be taken off the school’s campus overnight. • Secure materials should never be destroyed (e. g. , shredded, thrown in the trash), except for soiled documents, as described in the “Hazardous Materials” section on page 18 of the manual. 28

Test Security Policies and Procedures CBT PBT • Precautions must be taken at testing sites when students are unknown to the test administrator or other school staff. – For security purposes, photo identification, such as a Florida ID or school ID, must be checked before admitting unfamiliar students to a testing room. • Test administrators must not administer tests to their family members. – Students related to their assigned test administrator should be reassigned to an alternate test administrator. – A student’s parent/guardian should not be present in that student’s testing room. 29

Test Security Policies and Procedures CBT Proctors School Personnel Non-School Personnel • May assist test administrators during test administration • Duties may include: – preparing and distributing materials – Providing accommodations • May assist test administrators during test administration • However, they may NOT participate in any of the test administration procedures (e. g. , distributing and collecting test materials, providing accommodations) • Volunteers (e. g. , parents, retired teachers) may be trained as proctors and may perform non-school personnel duties. 30

Test Security Policies and Procedures CBT Proctors • Each proctor who monitors a testing room for any length of time must sign a 20118 -19 Test Administration and Security Agreement and the Security Log for that room. These forms are located in Appendix D of the Spring/Summer 2018 FSA and NGSSS CBT Manuals. • Refer to the table below for the required number of proctors. Number of Students Proctors Required 1– 25 Test Administrator* 26– 50 Test Administrator and 1 Proctor 51– 75 Test Administrator and 2 Proctors * FDOE strongly recommends that a proctor be assigned to rooms with 25 or fewer students whenever possible. 31

Test Security Policies and Procedures Security Log • Test administrators are required to maintain an accurate Security Log for each testing room. • Anyone who enters a testing room for the purpose of monitoring a test must sign the log for that testing room: – test administrators, proctors, and anyone who relieves a test administrator, even for a short break, regardless of how much time he or she spends monitoring a testing room. • After testing, copy and file • Return originals in the DAC-AR box. 32 CBT PBT

Test Security Policies and Procedures FSA Security Numbers CBT PBT • All PBT accommodations (regular print, large print, braille, and oneitem-per-page) and passage booklets are secure documents and must be protected from loss, theft, or reproduction in any medium. • A unique identification number and a barcode are printed on the front cover of all secure documents. • The security number on FSA documents consists of the last eight digits of the identification number. 33

Test Security Policies and Procedures CBT PBT Testing Irregularities and Security Breaches • Test administrators should report any test irregularities (e. g. , disruptive students, loss of Internet connectivity) to the school assessment coordinator immediately. – A test irregularity may include testing that is interrupted for an extended period of time due to a local technical malfunction or severe weather. • Test administrators should report possible breaches of test security (e. g. , secure test content that has been photographed, copied, or otherwise recorded) to the school assessment coordinator. – If a security breach is identified, the school assessment coordinator must contact SAET at 305 -995 -7520 to discuss a plan of action. – For all security breaches, a written report must be submitted to the SAET within 7 days. 34

Test Security Policies and Procedures CBT PBT Caveon Data Forensics • The FDOE uses Caveon Test Security to provide its Caveon Data Forensics™ for all statewide assessments. • Caveon analyzes data to identify highly unusual test results for two primary groups: – Students with extremely similar test responses; and – Schools with improbable levels of similarity, gains and/or erasures. • Flagging only the most extreme results.

Paper-Based Materials Policies and Procedures PBT Student Demographic Page • Captures basic student information on the front of the test and answer book for students taking PBT test. • The demographic information described on pages 10– 11 of the manual must be verified in TIDE before printing On-Demand Pre. ID Labels (Required) • Failure to apply an On-Demand Pre. ID Label may delay the scoring process • Results for TO BE SCORED test and answer books returned without labels will be included in late reporting. • Instructions for printing On-Demand Pre. ID Labels are included in the TIDE User Guide. – Affix preid labels in the box on the student demographic page that states “APPLY PREID LABEL HERE. ” • Note, this box contains a barcode used for scanning unused documents that will be covered by the Pre. ID label on TO BE SCORED documents. 36

Paper-Based Materials Policies and Procedures PBT Hazardous Materials • If a used test and answer book is soiled (e. g. , with blood or vomit), the SAC must email mugando@dadeschools. net. Include: – Student name, student grade, subject test, soiled secure book #, and explanation of incident • At the school discretion, school personnel may transcribe responses into a replacement test and answer book. • The damaged test and answer book should then be destroyed or disposed of in a secure manner (e. g. , shredding, burning). • DO NOT RETURN soiled test and answer books. 37

Paper-Based Materials Policies and Procedures PBT Missing Materials • Within 24 hours of receiving shipment, verify that all secure materials are received and report any mispackaged or missing materials to SAET at 305 -995 -7520 immediately. • The Test Materials Chain of Custody Form must be maintained at all times for secure materials. • School staff responsible for handling secure materials are accountable for the materials assigned to them. • Investigate any report of missing materials. • If, after a thorough investigation, a secure document is not found, the school assessment coordinator must contact the SAET at 305 -995 -7520. 38

Test Invalidation Policies and Procedures CBT PBT • Remember that the main purpose of invalidation is to identify when the validity of test results has been compromised. • Students whose tests are invalidated may not retake the test during the same window. • Test administrators should discuss any situation involving possible invalidation with the school assessment coordinator, and the situation should be investigated immediately. • See pages 21– 22 of the manual for more information on test invalidation. 39

School Assessment Coordinator Responsibilities Before Testing CBT PBT • Use the School Assessment Coordinator Checklist, located in Appendix E of the manual, before, during, and after testing. • Ensure that all test administrators have active usernames and passwords in TIDE. – Test administrators will need to access the TA Interface with their TIDE accounts in order to administer tests. • Ensure all students are uploaded into TIDE for the administration. • Prior to testing, verify that student eligibility is correct in TIDE and that any accommodations or test settings are correct. 40

School Assessment Coordinator Responsibilities Before Testing CBT PBT Receive Materials Secure materials should be delivered to or picked up by test administrators immediately before the beginning of each test session, as applicable: Test administration manuals School Packing List School Box Range Sheet School Order Summary School Security Checklist Blank Pre. ID labels Orange Labels (TO BE SCORED regular print ELA Retake materials) – Purple Labels (TO BE SCORED regular print EOC materials) – Blue Labels (TO BE SCORED large print/one-item-per-page materials) – – – – Pink Labels (TO BE SCORED braille materials) – White Labels (NOT TO BE SCORED large materials) – Roll of plastic return bags – Work folders – CBT Worksheets – Planning sheets – Test and Answer Books (PBT accommodation) – Reading Passage Booklets (CBT accommodation) – Writing Passage Booklets (CBT 41 accommodation)

School Assessment Coordinator Responsibilities Before Testing CBT PBT FSA Writing Planning Sheets • Used by all students taking the ELA Writing Retake (CBT and PBT) • Use to take notes and plan responses. • One-page, letter-sized sheet. The front of the sheet is lined. The Testing Rules Acknowledgment is printed on the back of the sheet. • Distributed to students at the beginning of the ELA Writing Retake test session. • Used planning sheets are considered secure materials and must be kept in locked storage. • Return USED planning sheets in the DAC-SWR box. 42

School Assessment Coordinator Responsibilities Before Testing CBT Worksheets • Provided for ONLY for students taking the CBT FSA ELA Reading Retake. • Students may use the front and back of the worksheet to take notes during each session of the ELA Reading Retake. • The Testing Rules Acknowledgment is printed on the back of the CBT Worksheet. • A new CBT worksheet must be distributed to students at the beginning of each ELA Reading Retake test session. • Used CBT worksheets are considered secure materials and must be kept in locked storage. • Return USED CBT Worksheets in the DAC-SWR box. • CBT Worksheets are not provided for students testing with paperbased accommodations. 43

School Assessment Coordinator Responsibilities Before Testing CBT PBT Headphones/Earbuds • Students must have headphones or earbuds for both sessions of ELA Reading Retake (including PBT accommodations to access the listening via AVA). • FDOE does not provide headphones or earbuds. • Students may use their own headphones or earbuds. Check and ensure these work with the computer or device the student will use for the assessment prior to the first day of testing. • Plug headphones or earbuds in and adjust system volume prior to launching the secure browser on each day of testing. • A sound check is also built in to the assessment, and students are asked to verify that headphones and earbuds are working prior to entering the test. • Students should not unplug headphones until they finish the test session. 44

School Assessment Coordinator Responsibilities Before Testing CBT Passage Booklets (FSA ELA Writing and Reading) • For computer-based (CBT) administrations (available in regular and large print) • For eligible students who have these accommodations listed in their IEPs or Section 504 Plans. • Students must be marked “YES” in TIDE with the Passage Booklet accommodation to ensure that the passages in their CBT test forms match the passages in the printed passage booklet. • Students may write in the booklets but will respond to the writing prompt or to test items on the computer or device they are using to take the CBT assessment. • Sessions 1 and 2 of the Reading Passage Booklet are sealed separately. • Passage booklets are secure materials and must be stored in a secure location before and after testing. • Return USED and UNUSED Passage booklets in the NOT TO BE SCORED box. 45

School Assessment Coordinator Responsibilities Before Testing CBT Audio Transcripts (FSA ELA Reading Retake) • Used for listening portions of ELA Reading assessments. • May be provided for students confined to a Department of Corrections facility, or for students with disabilities who cannot access the audio content, ASL accommodations, or CC accommodations. • Order from the Assessment Services app under the PBT accommodations link. • The content of the audio transcript must be read aloud to students. Students may not read directly from the transcript. • Test administrators must understand that, TAs are permitted to read the transcript of the listening passage only, unless the student has a readaloud accommodation for test items and directions on their IEP or 504 Plan. • Transcripts are secure materials and must be stored in a secure location before and after testing. • USED and UNUSED transcripts are returned in the NOT TO BE SCORED box. 46

School Assessment Coordinator Responsibilities Before Testing PBT Paper-Based Test Materials • For eligible students with paper-based accommodations (regular print, large print, one-item-per-page, braille) – FSA ELA Writing Retake – FSA ELA Reading Retake – FSA Algebra 1 EOC – FSA Geometry EOC • School assessment coordinator will provide test administrators with the test materials for the appropriate subject. • PBT accommodations will be ordered based on the PREID file • School coordinators can order additional materials, as needed, via the Assessment Services Application on their employee portal. 47

School Assessment Coordinator Responsibilities Before Testing CBT Work Folders • Work folders are provided for students taking CBT FSA Algebra 1 and Geometry EOC. • The Testing Rules Acknowledgment is printed on page 2. • The last page of the folder (back cover) is printed with graph paper. • A new CBT work folder must be distributed to students at the beginning of each EOC test session. • Used work folders are considered secure materials and must be kept in locked storage. • Return USED work folders in the DAC-SWR box. • Work folders are not provided for students testing with paper-based accommodations. 48

School Assessment Coordinator Responsibilities Before Testing CBT PBT Scientific Calculators • Algebra 1 and Geometry EOC assessments include a calculator in TDS. The calculator is only available for Session 2 of the EOCs. • Handheld calculators may be provided to all students taking an EOC assessment during Session 2 only. • Students who will test using paper-based accommodations must be provided approved handheld calculators for Session 2. • Providing a calculator with prohibited functionality or in the wrong test session (Session 1) is cause for test invalidation. All school personnel, especially test administrators, must be made aware of this policy. • The Calculator and Reference Sheet Policies for Florida Standards Assessments (FSA) Mathematics Assessments document includes a list of required and prohibited calculator functionalities as well as a list of FDOE-approved calculators for the 2018– 2019 school year. 49

School Assessment Coordinator Responsibilities Before Testing CBT PBT Reference Sheets • Reference sheets are provided for the CBT FSA EOC assessments in TDS. • Optional: Schools may provide hardcopy reference sheets to students; hardcopies must be printed or copied from the files found on the FSA portal. • Schools may provide each student with a new copy of the reference sheet for Session 2 on Day 2, or they may return the same hardcopy reference sheet from Session 1 for students to use during Session 2. • Reference sheets for students with paper-based accommodations are provided in the test and answer books. • After students complete the test, the test administrator should collect all reference sheets. • Used reference sheets are secure materials. • Return USED reference sheets in the DAC-SWR box. 50

School Assessment Coordinator Responsibilities Before Testing CBT Computer or Mobile Device with Internet Access • CBT: Needed by test administrators to create a test session, approve students for testing, and monitor the session. • PBT ELA Reading: Needed by test administrators to access the AVA site for the audio content. Pencils/Pens • CBT: Needed by students to sign below the Testing Rules Acknowledgment, write names, take notes and/or work the problems on their planning sheets, worksheets, or work folders, as applicable, on each day of testing. • PBT: Ensure that students use No. 2 pencils to sign below the Testing Rules Acknowledgment and record their responses on the test and answer books. 51

School Assessment Coordinator Responsibilities Before Testing CBT PBT Watch or Clock • For test administrators to allow students the correct amount of time indicated for each FSA test session. Ø Failure to provide the correct amount of time will likely result in test invalidation. • Starting and stopping times should be provided to the test administrators by school assessment coordinator and displayed for students according to the instructions in the test script. • If a technical disruption occurs during testing, note the time of the disruption in order to provide students the appropriate amount of remaining time once testing resumes. Post Signs Prior to Testing • Do Not Disturb, No Electronic Devices, No Calculator, and Session signs • Found in Appendix E of the manual 52

School Assessment Coordinator Responsibilities Before Testing CBT PBT Verify PREID Student Information Administration Tests PREID Date Fall FSA ELA Writing and Reading Retake FSA Algebra 1 and Geometry EOC Winter FSA Algebra 1 and Geometry EOC 53 Test Management in TIDE August 20 August 27 November 2 November 13

School Assessment Coordinator Responsibilities Before Testing CBT PBT Manage Student Information in TIDE • Ensure that all students have been added to TIDE • Ensure all information listed in TIDE is correct, including any accommodations students will use for testing. • See the TIDE User Guide for instructions on how to perform the following tasks prior to testing: – – – Adding Students Assigning Accommodations Editing Student Demographic Information Printing Test Tickets Printing On-Demand Pre. ID Labels 54

School Assessment Coordinator Responsibilities Before Testing CBT PBT Manage Student Information in TIDE Before testing, verify in TIDE: • • Also verify the following information as applicable: • Test Indicator • Section 504 • ELL • Primary Exceptionality • Testing Accommodations Listed on IEP or 504 Plan District/school number Enrolled grade Student first and last name FLEID Birth Date Gender Ethnicity Race If demographic information needs to be updated in TIDE, follow the instructions in the TIDE User Guide. 55

School Assessment Coordinator Responsibilities Before Testing CBT PBT Manage Class Codes in TIDE (FSA) Fall 2018 FSA ELA Retake • FALL 18 WTK • FALL 18 RTK Fall 2018 FSA EOC • FALL 18 ALG 1 • FALL 18 GEO Winter 2018 FSA EOC • WIN 18 ALG 1 • WIN 18 GEO See the TIDE USER Guide for instructions on working with rosters. 56

School Assessment Coordinator Responsibilities Before Testing CBT Print FSA Test Tickets from TIDE • Required by students to log into a CBT FSA assessments. • Distributed to test administrators on the day of testing. • Secure and must be stored in a secure location before and after testing. • Schools must retain test tickets for one calendar year. Print On-Demand Pre. ID Labels from TIDE • Required on FSA To Be Scored PBT Documents Create/Assign Unique Test Group Codes • Four-digit number used to identify groups of students tested together for PBT administration. • Each testing room must use a different test group code for each test administered. • Assign a different and unique test group code for each make-up session. 57

School Assessment Coordinator Responsibilities Before Testing CBT PBT Ensure Implementation of Accommodations • Appendix A of the manual provides information concerning allowable accommodations for students with disabilities and for ELLs. • Prior planning and arrangements are necessary to ensure that accommodations indicated on student IEPs or Section 504 Plans are implemented. Ø Verify that all students who will use Passage Booklets (for ELA Reading and Writing), Text-to-Speech, Masking, ASL, Closed-Captioning have been correctly assigned that accommodation in TIDE. • Train test administrators regarding accommodations. 58

School Assessment Coordinator Responsibilities Before Testing CBT PBT Collect Required Administration Information • Communicate to test administrators the process for collecting the required administration information, found on page 39 of the manual. • Use a blank security checklist to capture the information, available on the portal and in the manuals. • Package the originals in the DAC-AR box. 59

School Assessment Coordinator Responsibilities Before Testing Create Seating Charts • Required for each group of students in their rooms during testing. A sample is provided in the Training Packet. • Ensure test administrators record all information for seating charts indicated on page 25 of the manual. • Create a new seating chart if the seating configuration changes during a test session, (i. e. , make-up session) • After testing, copy all seating charts, file the copies, and package the originals in the DAC-AR Box. 60 CBT PBT

School Assessment Coordinator Responsibilities Before Testing CBT PBT Assign Proctors • Assign proctors to testing rooms according to the guidelines for proctors on page 13 of the FSA manual. • Ensure proctors understand their responsibilities, and explain the Security Log to them. Arrange to Test Special Program Students • Make arrangements for students in special programs (e. g. , virtual instruction programs, home education programs, Miami-Dade Online) to test at your school. • Adhere to the information and instructions on the email notification and in the Training Packet. • DO NOT ADD SPECIAL PROGRAM STUDENTS IN TIDE, UNDER YOUR SCHOOL. • Contact SAET at 305 -995 -7520 if you have questions about testing special program students. 61

School Assessment Coordinator Responsibilities Before Testing Training Test Administrators • Must read and be familiar with all appropriate sections of the manual and access the applicable scripts on the FSA Portal. − Read, sign, and return a Test Administration and Security Agreement; and − Read, sign, and return a Test Administrator Prohibited Activities Agreement. Failure to comply with the policies and procedures as indicated in the agreements may result in the invalidation of student tests and/or loss of teaching certification Return originals in the DAC-AR box. 62 CBT PBT

School Assessment Coordinator Responsibilities Before Testing CBT PBT Training Test Administrators • Must use the correct administration script based on the method of delivery and the accommodations provided (if applicable), see below. Test Format Method of Delivery Refer to FSA Portal Computer Test Delivery System (TDS)—CBT forms (students with no accommodations; students testing with passage booklets; or students with administration accommodations only, such as flexible schedule or flexible setting) TDS—accommodated CBT forms (text-to-speech, masking, ASL, CC) FSA Portal Regular print, large print, or one-item-per-page materials FSA Portal Paper Braille test materials & FSA Portal Braille test materials • Should review the scripts before testing begins to determine the necessary modifications 63

School Assessment Coordinator Responsibilities During Testing CBT PBT Training Test Administrators • Must be familiar with the calculator policy for EOC assessments. • After testing is complete, TAs MUST read the appropriate script at the end of each Reading Retake or EOC test (NOT for Writing Retake), select Options A, B or C: ─ Schools may allow students to read after they have finished the test session and their test materials (e. g. , test tickets, reference sheets, work folders, worksheets, planning sheets) have been collected. ─ While still in the testing room, students are not permitted to write or to use computers or devices after they have finished a session, even after their test materials have been collected. • Test materials may not be returned to students once the materials have been collected. 64

School Assessment Coordinator Responsibilities Before Testing CBT Training Test Administrators • • • Should have access to the Test Administrator User Guide, located on the portal, to help troubleshoot issues during testing. Must know how to create, start, monitor, and close test sessions. Must know how to get assistance during testing, if necessary. ─ ─ • Test administrators may be able to assist students with errors when logging in but should not try to resolve technical issues during testing. Ensure test administrators know they must contact SAC immediately when a test irregularity occurs. How to access and administer practice tests to become familiar with the tools before testing. 65

School Assessment Coordinator Responsibilities Before Testing CBT Preparation and Training - Defective Item • Note the student’s name, grade level, subject, item number, and basic student concern (e. g. , two possible answers, no correct answer); however, do not review the item on your own. • Encourage the student to reread the item and answer the item to the best of his or her ability and continue with the test. • Once testing has ended, the school assessment coordinator should contact SAET 305 -995 -7520. 66

School Assessment Coordinator Responsibilities Before Testing CBT Preparation and Training – Electronic Devices • Determine your school’s policy for the storage of electronic devices during testing. • Direct test administrators on what to do if students have electronic devices in their possession before testing begins. Important Note: • Electronic devices that are found in students’ possession must be checked to ensure that no photos were taken and/or secure test content was not shared. ─ • Contact SAET immediately at 305 -995 -7520 to report photos or secure test content found on electronic devices. If a student accesses his or her electronic device(s) during the test session or a break, his or her test must be invalidated. 67

School Assessment Coordinator Responsibilities Before Testing CBT Preparation and Training – Breaks • How to secure a student’s computer or device during a break: ─ For short breaks (e. g. , restroom), it is recommended that a visual block be applied to the student’s computer screen or device. ─ For longer breaks, it is recommended that the student pause the test. § If a student pauses the test, he or she will not be able to continue testing until he or she is approved to resume testing in TDS. 68

School Assessment Coordinator Responsibilities Before Testing CBT Preparation and Training - CBT Policies and Procedures Provide instructions for how to handle these circumstances: • A student has not participated in a practice test session. • A student has trouble logging in the first time or is logged out of his or her test more than once. • A test administrator does not have a test ticket for a student. • Any demographic information is not correct (e. g. , misspelled) on the test ticket. • A student refuses to acknowledge the testing rules. 69

School Assessment Coordinator Responsibilities Before Testing CBT Preparation and Training – CBT Policies and Procedures • • • A student is in the wrong test or the wrong accommodated form. A defective Writing or Reading Passage Booklet is discovered. A test administrator is concerned that a student is unable (e. g. , too ill) to begin or finish the test. A disruption occurs (e. g. , a technical disruption, power outage, disruptive behavior). A student has not completed the test at the end of the allotted time and will need additional time to continue working. 70

School Assessment Coordinator Responsibilities Before Testing CBT Preparation and Training - Discussing Test Items with Students • TAs may encourage students to continue working • TA’s may not talk with students about the items or passages (even if the test is completed) or help them with responses. • Any desktop-viewing programs or similar software that would enable a TA to view or record test content and student responses during computer-based tests must be turned off during testing. • TA may encourage students to go back and check their work if students finish the test before the allotted time has elapsed. 71

School Assessment Coordinator Responsibilities Before Testing CBT Preparation and Training - Discussing Test Items with Students • Do not provide students with any information or cues that would allow them to infer the correct answer, such as suggesting that they might want to check their work on specific items. • Do not read or comment on student responses or help students plan what to write or how to answer items. • Do not read planning sheets, worksheets, or work folders or check through test and answer books, return them to students after they have been collected, or discuss test content, even after all test materials have been returned and testing has been completed. 72

School Assessment Coordinator Responsibilities Before Testing CBT Preparation and Training - Technology Coordinator • Must understand responsibilities before, during, and after a FSA CBT administration. ─ Review instructions and information for technology coordinators (located on the FSA Portal) ─ Review all test administration and security policies and procedures included in the manual § Technology coordinators are required to sign the Test Administration and Security Agreement. • Create a plan for handling issues during testing. ─ The technology coordinator should also be involved in all planning meetings to provide input on logistics and resolve any network issues. 73

School Assessment Coordinator Responsibilities Before Testing CBT Preparation: Test Settings, Computers, and Devices • The latest version of the 2018– 2019 AIR Secure Browser must be installed on all computers or devices that students will use for testing (refer to Weekly Briefing # 23230). • The System Requirements for Online Testing, available on the FSA Portal, provides information on devices supported for testing. • School must run the FSA Infrastructure Trial on each computer or device prior to the test administrations: – Fall 2018: September 4 -7 (Select one day) – Winter 2018: November 13 -16 (If no trial was done for Fall, select one day) • Instructions for running the trial are found in the FSA Infrastructure Trial Guide, available on the FSA portal. • Complete the Infrastructure Trial Survey at the conclusion of the trial. 74

School Assessment Coordinator Responsibilities Before Testing CBT Preparation: Test Settings, Computers, and Devices • Rooms should have comfortable seating, good lighting, appropriate temperature, are properly ventilated and free of distractions. • Remove all unauthorized visual aids posted in classrooms or affixed to student desks. • Provide sufficient work space for students to use test materials, as applicable. • Students must not be able to easily view other students’ materials or computer/device screens. � If necessary, use visual blocks (e. g. , file folders taped to the sides of computer screens). For more information, see the testing room requirements on pages 23 -24 of the manual. 75

School Assessment Coordinator Responsibilities Before Testing CBT Preparation and Training - Arrange CBT Practice Tests • • • Students taking a CBT FSA test must complete the appropriate practice test to learn how to use the computer-based system. ─ Exception: students who have already taken a practice test for a particular subject (Retake or EOC). Schedule and arrange practice tests as described in the manual. Students who require CBT accommodations (e. g. , text-to-speech, masking) must also complete an appropriate accommodated practice test. The practice tests and scripts for administering the practice tests are available on the FSA Portal. Instruct school staff to make students aware that they can access practice tests on their own any time prior to testing. 76

School Assessment Coordinator Responsibilities Before Testing PBT Preparation and Training - Arrange PBT Accommodations Practice Tests • Students with a regular print or one-item-per-page paper-based accommodation should be encouraged to participate in a test item practice test session using the applicable Directions for Completing Test Items handout. ─ Schedule and arrange test item practice test sessions as described in the manual. • Students with a braille or large print accommodation should participate in a accommodated practice test session using the appropriate LP or BRAILLE practice test. • Directions handouts and regular print paper-based practice tests and answer keys are available on the FSA Portal. 77

School Assessment Coordinator Responsibilities Before Testing CBT Preparation and Training- Communicate to Parents/Students • Electronic Devices Policy ─ If a student is found with an electronic device, the test must be invalidated. • Testing Rules Acknowledgment ─ All tests include a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated. ” • Leaving Campus ─ If students leave campus before completing the test (for lunch, an appointment, illness, etc. ), they will not be allowed to complete the test. • Working Independently ─ Students are responsible for doing their own work during the test and for protecting their answers from being seen by others. If students are caught cheating during testing, their tests must be invalidated. • Discussing Test Content after Testing ─ Discussing the items includes any kind of electronic communication, such as texting, emailing, or posting to blogs or social media websites, etc. ─ Not intended to prevent students from discussing their testing experiences with their parents/families. 78

School Assessment Coordinator Responsibilities During Testing CBT PBT Distribute Test Materials On each day of testing, distribute to each test administrator the applicable test materials before testing begins: • • • Test and Answer Books (PBT Accommodations) Test tickets Test group code (PBT Accommodations) Planning sheets Work folders CBT Worksheets Writing or Reading Passage Booklets (CBT Accommodations) Reference Sheets Calculators (EOC Session 2 only) Pencils/Pens 79

School Assessment Coordinator Responsibilities During Testing CBT PBT Supervise Test Administration and Maintain Security • Provide test administrators with additional materials during testing, as necessary. • Monitor each testing room to ensure that test administration and test security policies and procedures are followed. • SAC and the technology coordinator must be available during testing to answer questions from test administrators and to assist with technical issues. • Make sure that Security Logs and seating charts are being completed properly and that all required administration information is being maintained in each testing room. 80

School Assessment Coordinator Responsibilities During Testing CBT Supervise Test Administration and Maintain Security • • • If a student has difficulty logging in or is logged out of his or her test more than once, the student should not continue to attempt to log in until the issue is diagnosed and resolved. If a technical issue interrupts testing and is not able to be resolved quickly, you should contact the FSA Help Desk at 866815 -7246 or at FSAhelpdesk@air. org and notify SAET immediately at 305 -995 -7520. The test administrator should contact you or the technology coordinator if an error message appears on a student’s computer screen or device during testing and he or she cannot resolve the issue. 81

School Assessment Coordinator Responsibilities During Testing CBT Re-open a Test Session • Submit re-open a test session and re-open a test requests in TIDE for students who need to return to testing after mistakenly submitting it (same day only). – Refer to the Participation Report to access the Results ID for a reopen request • Contact SAET at 305 -995 -7520 for processing these requests. • Re-open requests are not necessary if a student pauses or is logged out of a test and needs to return to the same session on the same day. Monitor Student Progress • Student progress and test completion rates for computer-based tests can be monitored in TIDE. • Use Participation Reports in TIDE to track test status and determine which students will need to be tested. 82

School Assessment Coordinator Responsibilities During Testing CBT PBT Supervise Make-Up Administrations • All security and administration procedures must be followed while conducting make-up tests. • After any administration, initial or make-up, secure materials must be returned immediately to the school assessment coordinator and placed in locked storage. Secure materials must never remain in classrooms or be removed from the school’s campus overnight. • For all FSA assessments, sessions must be completed in the designated order. – For example, Session 1 must be completed before Session 2. – Two-session tests must be administered over two days. – Any students absent for a session may not participate in the next session until they have completed the session that they missed. • For the purposes of make-up test administrations only, the FSA ELA Writing Retake may be administered after students have completed the FSA ELA Reading Retake. 83

School Assessment Coordinator Responsibilities After Testing After materials have been returned to you: CBT PBT 1. Verify that all secure materials have been returned. Notify SAET at 305995 -7520 immediately if any secure materials are missing and complete the necessary investigation. 2. Make copies of the administration records and file the copies and return the originals in the DAC-AR box according to the instructions in the Friendly Reminders. 3. Verify each test and answer book has a Pre. ID label affixed. 4. Inspect test and answer books for stray marks on the front and back covers only. 5. Verify the DNS bubbles were not marked by mistake. 6. Verify the return of defective tests, see page 19 -20 in manual. 7. Verify the preid labels are correct on any Special Program documents, if applicable. 84

School Assessment Coordinator Responsibilities After Testing CBT PBT Update Student Information in TIDE • On the View/Edit/Export Students page, as needed. • Deadline: The last day of the test administration window. Invalidate Tests • CBT: Invalidate in TIDE ─ Need student’s FLEID, Result ID (from Participation Report in TIDE), or Session ID of the test and the reason for invalidation. ─ Deadline: the last day of the test administration window. • PBT: Grid the DNS bubble and return in the TO BE SCORED box. Record Accommodations • Include all accommodations provided and used by students, as applicable. • Record on each record of required administration information (i. e. , Security Checklist) 85

School Assessment Coordinator Responsibilities After Testing CBT Prepare Materials for Return For instructions on preparing and packaging materials for return, please refer to the FSA Paper-Based Materials Return Instructions, available in Appendix C. • Retain your test administration manuals until the Winter administration is completed. • Store test tickets for one calendar school year and then securely destroy them. • Store copies of the signed Test Administration and Security Agreements and the Test Administrator Prohibited Activities Agreements for one calendar school year. • Prepare TO BE SCORED, NOT TO BE SCORED, DAC-SWR and DAC-AR boxes. See the Friendly Reminder posted on the TDC Documents Page. • Keep boxes in secure storage. If you have questions about preparing materials for return, please contact TDC at 305 -995 -3744. 86

School Assessment Coordinator Responsibilities After Testing CBT Prepare District Assessment Coordinator-Administrative Records (DAC-AR) Box: – Original Test Materials Chain of Custody Form (for PBT accommodations) – Original School Procedural Checklist (FM-6927) (One per administration) – Original Test Administration and Security Agreements and Test Administrator Prohibited Activities Agreements – Original records of required administration information, such as Administration Record/Security Checklist – Original Accounting Form (for PBT accommodations) – Original Security Logs – Original Seating Charts Group documentation by type and include an Administrative Records Cover Sheet (found on the TDC Documents web page) • Seal the box and complete, print and tape as DAC-AR box label to the side of 87 Friendly Reminders the box available on the TDC Documents web page

School Assessment Coordinator Responsibilities After Testing CBT PBT Complete, Print and Attach DAC-AR Box Return Label 88

School Assessment Coordinator Responsibilities After Testing CBT Prepare the District Assessment Coordinator- Student Work Records (DAC-SWR) Only Box: – All used planning sheets – All used work folders – All used periodic tables – All used reference sheets • Seal the box • Complete, print and tape a DAC-SWR Only box label to the side of the box available on the TDC Documents web page. 89 Friendly Reminders

School Assessment Coordinator Responsibilities After Testing CBT PBT Complete, Print, and Attach DAC-SWR Box Return Label 90

SAC Responsibilities After Testing CBT PBT Fall 2018 EOC and Retake Return Schedule Fall 2018 FSA Assessments Color Label ELA WRITING RETAKE – TO BE SCORED Return Date Orange ELA READING RETAKE – TO BE SCORED Algebra 1 and Geometry EOC – TO BE SCORED NOT TO BE SCORED Purple White* BRAILLE - TO BE SCORED Pink LARGE PRINT - TO BE SCORED Blue September 21 District Assessment Coordinator (DAC) Boxes DAC-SWR and December 17 *Use the return white label for the correct administration (EOC or Retake). (Administrative Records-AR and Student Work DAC-AR Labels Records-SWR) *Use the return white label for the correct administration (EOC or Retake). Hand-deliver TO BE SCORED, NOT TO BE SCORED, DAC-SWR and DAC-AR Boxes to TDC by 2 p. m. located at 13135 S. W. 26 Street, Miami, FL 33175. 91

SAC Responsibilities After Testing Winter 2018 EOC Return Schedule Winter 2018 FSA Assessments Color Label Algebra 1 and Geometry EOC TO BE SCORED CBT PBT Return Date Purple BRAILLE - TO BE SCORED Pink LARGE PRINT - TO BE SCORED Blue NOT TO BE SCORED December 7 WHITE District Assessment Coordinator (DAC) Boxes DAC-SWR and (Administrative Records-AR and Student DAC-AR Labels Work Records-SWR) December 17 Hand-deliver TO BE SCORED, NOT TO BE SCORED, DAC-SWR and DAC-AR Boxes to TDC by 2 p. m. located at 13135 S. W. 26 Street, Miami, FL 33175. 92

Appendices CBT PBT Appendices in the Fall/Winter 2018 FSA Manual include: • Appendix A—Accommodations • Appendix B—FSA Help Desk • Appendix C—FSA Paper-Based Materials Return Instructions • Appendix D—Florida Test Security Statute and Rule • Appendix E—Perforated Forms and Signs 93

Technical Support District MSTs will be available to help schools with any hardware/internet issues. District technical support is available at: • Email: Test. Tech. Support@dadeschools. net Contact FSA Help Desk: • 1 -866 -815 -7246 (Monday–Friday, 7: 00 a. m. – 8: 30 p. m. ET) • FSAhelpdesk@air. org 94

Contact Information PBT CBT Student Assessment and Educational Testing Phone: 305 -995 -7520 Fax: 305 -995 -7522 Maria C. Bruguera, Director mbruguera@dadeschools. net Mara Ugando, Staff Specialist mugando@dadeschools. net Kathleen Sierra, Supervisor ksierra@dadeschools. net 95

Thank you for ensuring secure and successful Fall and Winter 2018 FSA test administrations!