Faculty of Science UNSW 3 Implementation Update 6

Faculty of Science UNSW 3+ Implementation Update 6 th June 2018 0

Agenda for Implementation Update Contents Subject 1 Objectives of this session 2 UNSW 3+ Business Transition Progress Update Topics What we have done so far Discussion Lead Time Janelle Wheat 5 mins Rebecca Kimber 10 mins Sophie Burrows 10 mins Alison Avery 5 mins Rebecca Kimber 5 mins Shane Griffin 5 mins Steve Yannoulatos 5 mins Shane Griffin 10 mins TBC 20 mins Implementation updates Next steps for business transition 3 Key UNSW 3+ Dates UNSW 3+ 2019 term dates Key administration dates approved for UNSW 3+ Terms 4 Annual Enrolment What is annual enrolment Staff and student communication plan Tailored communication to the Michaela cohort 5 WIL What is WIL UNSW 3+ and WIL Next steps 6 Exchange/ Study Abroad Tailored terms for Exchange/Study Abroad under UNSW 3+ 7 Academic changes Course term allocation update Content redistribution 8 HDR and honours Term Structure Considerations in UNSW 3+ 1 9 Key IT Milestones Provide an update on progress of the UNSW 3+ IT programs 10 Q&A Submit questions via slido

Objectives of this session 2 • Provide an update for Faculty of Science staff on UNSW 3+ changes • Answer any questions that staff have on UNSW 3+

UNSW 3+ Program and Governance Model UNSW 3+ Program UNSW 3+ Steering Committee Chair: Merlin Crossley Chris Styles, Ross Harley, Eileen Baldry, Geoff Crisp, Fiona Mc. Lean, Russell Nelms, Anne Simmons & Shane Griffin 3 Academic Lead: Shane Griffin Engagement Lead: Alison Avery Students: Sophie Burrows WIL: Sophie Zdenkowski Business Transition Lead: Rebecca Kimber UNSW 3+ IT Lead: Jason Dolan Academic Reference Group (ARG) Chair: Shane Griffin Monthly Engagement Reference Group (ERG) Chair: Alison Avery Monthly Transition Advisory Group (TAG) Chair: Shane Griffin Monthly UNSW 3+ IT Program Board Chair: Shane Griffin Monthly UNSW 3+ Student Change Ambassadors Chair: Sophie Burrows As needed Faculty Implementation Group (FIG) Chair: Rebecca Kimber Monthly UNSW 3+ IT Business Advisory Group (BAG) Chair: Jason Dolan Monthly Other Industry Engagement Working Group Chair: Sophie Zdenkowski Monthly UNSW 3+ IT Change committee Chair: Shane Griffin Monthly Academic Board Working Group (ABWG) Chair: David Cohen As Needed UNSW 3+ Faculty Reps Group Chair: Alison Avery Monthly UNSW 3+ IT Risk Group Chair: Jason Dolan Weekly Academic Portfolio Change Board Chair: Russell Nelms Monthly

UNSW 3+ Contacts Faculty Contact • Steve Yannoulatos – Education Strategy Officer School Contacts • Academic matters: Directors of Teaching • Administrative matters: School Managers • Additional Contacts: • BABS – Lucy Jo • BEES – Amy Hooper • MATS – Caitlin Healy • PHYS – Bryony Lanigan • PSYC – Helena Pacitti • OPTOM – Edward Lum 4

Agenda for Implementation Update Contents Subject 1 Objectives of this session 2 UNSW 3+ Business Transition Progress Update Topics What we have done so far Discussion Lead Time Fiona Mc. Lean 5 mins Rebecca Kimber 10 mins Sophie Burrows 10 mins Alison Avery 5 mins Rebecca Kimber 5 mins Shane Griffin 5 mins Steve Yannoulatos 5 mins Shane Griffin 10 mins TBC 20 mins Implementation updates Next steps for business transition 3 Key UNSW 3+ Dates UNSW 3+ 2019 term dates Key administration dates approved for UNSW 3+ Terms 4 Annual Enrolment What is annual enrolment Staff and student communication plan Tailored communication to the Michaela cohort 5 WIL What is WIL UNSW 3+ and WIL Next steps 6 Exchange/ Study Abroad Tailored terms for Exchange/Study Abroad under UNSW 3+ 7 Academic changes Course term allocation update Content redistribution 8 HDR and honours Term Structure Considerations in UNSW 3+ 5 9 Key IT Milestones Provide an update on progress of the UNSW 3+ IT programs 10 Q&A Submit questions via slido

The Business Transition stream has looked at UNSW 3+ impacts across central functions and Faculties Central Impact Assessments and Business Process Design • We have worked with central functions to carry out an assessment of the impacts of UNSW 3+ on their business processes. • We identified where changes to business processes would be required due to altered frequency and timeframes of processes. • We redesigned key administrative processes to align with UNSW 3+ term dates and agreed the key administrative dates for UNSW 3+. • Work will continue with central functions throughout 2018 on continued process design. 6 Faculty UNSW 3+ Impact Workshops • We facilitated a series of six workshops to discuss the impacts of UNSW 3+ on business processes performed in faculties/ schools: Ø Enrolment and class registration Ø Academic advising Ø Special considerations and supplementary exams Ø Internal program transfer Ø Results processing Ø Honours administration • Through these workshops ideas were generated on process improvements that would help Faculties/ Schools adapt to UNSW 3+ timeframes

A number of ideas were generated in these workshops to help Faculties/ Schools adapt to UNSW 3+ 1. Course Enrolment & Class Registration 3. Program / Stream Transfers 2 November 2017 22 November 2017 • Develop guidelines for how to use annual • Assess and approve IPT enrolment data to inform class capacities as part of term planning • Create clear and consistent rules around the enrolment process especially regarding late enrolment requests, clashes and failed pre-requisites • Faculty of Science attendees: Sarah Pattterson, UNSW 3+ Officer, Sue Hagon, Administration Officer, Anne Ayres, Undergraduate Administration applications based on WAM at time of application to reduce the time constraint of results release • Create consistent rules and approach across Faculties / Schools to enhance Student Experience • Faculty of Science attendees: Sarah Patterson, UNSW 3+ Project Officer, Gary Mann, Administration Officer, School of Psychology 2. Academic Advising 14 November 2017 • Agree decision criteria and procedures for prioritisation • • 7 of appointments in the non-teaching period so that all students requiring enrolment advice can be seen Develop process for triaging of students based on prioritisation criteria Create better self-service options for students, e. g. online content, FAQs Explore the use of centralised academic advisors to provide extra support during the shortened break between terms Faculty of Science attendees: Gavin Edwards, Associate Dean Academic, Rebecca Sinclair, Administrative Assistant, School of Psychology, Sarah Patterson, UNSW 3+ Project Officer 4. Special Considerations & Supplementary Exams 28 November 2017 • Explore standardisation of special consideration assessment activity to support assessment in the shortened results processing period • Centrally schedule and co-ordinate supplementary exams to ensure completion before the start of the following term • Faculty of Science attendees: Anne Ayres, Administrative Officer, School of Chemistry, Sarah Patterson, UNSW 3+ Project Officer 5. Results Processing 7 December 2017 • Clarify roles and responsibilities for key activities • Structure the two-day School and Faculty review period to ensure completion of activities in the shortened time frame • Faculty of Science attendees: Sue Hagon, Administrative Officer, Physics, Implementation Plan February 2018 6. Honours Administration 25 January 2018 • Review the structure of individual honours programs, including timing of final thesis submission (where applicable) • Review the application assessment procedure for T 3 stand-alone honours commencements to reduce the time constraint of results release • Explore inclusion of honours classifications and approval workflow in Astra • Faculty of Science attendees: Violet Hueston, Student Centre Coordinator, Emmalee O’Grady, Administrative Officer (Postgraduate Support – Psychology) Note: Workshops were attended by SMEs from across Faculties/Schools. All workshops have included representatives IT, Opex and CRM teams.

Next steps for Business Transition involve close alignment with initiatives across the University Business transition next steps • Progress actions from Faculty workshops e. g. design of IPT assessment criteria • Work with Faculties to identify additional processes that will be affected by UNSW 3+ and redesign these processes to align with UNSW 3+ • Continue to work with Central Functions to support the redesign of processes where required and associated updates to University policies/procedures • Work closely with IT stream to identify any process changes that will result from development of the new enrolment system, changes made to Si. Ms and development of the Astra results processing system. 8

Agenda for Implementation Update Contents Subject 1 Objectives of this session 2 UNSW 3+ Business Transition Progress Update Topics What we have done so far Discussion Lead Time Fiona Mc. Lean 5 mins Rebecca Kimber 10 mins Sophie Burrows 10 mins Alison Avery 5 mins Rebecca Kimber 5 mins Shane Griffin 5 mins Steve Yannoulatos 5 mins Shane Griffin 10 mins TBC 20 mins Implementation updates Next steps for business transition 3 Key UNSW 3+ Dates UNSW 3+ 2019 term dates Key administration dates approved for UNSW 3+ Terms 4 Annual Enrolment What is annual enrolment Staff and student communication plan Tailored communication to the Michaela cohort 5 WIL What is WIL UNSW 3+ and WIL Next steps 6 Exchange/ Study Abroad Tailored terms for Exchange/Study Abroad under UNSW 3+ 7 Academic changes Course term allocation update Content redistribution 8 HDR and honours Term Structure Considerations in UNSW 3+ 9 9 Key IT Milestones Provide an update on progress of the UNSW 3+ IT programs 10 Q&A Submit questions via slido

UNSW 3+ 2019 Term dates January 2019 S M T W T 1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30 31 May 2019 S M T W T 1 2 5 6 7 8 9 12 13 14 15 16 19 20 21 22 23 26 27 28 29 30 F S 4 5 11 12 18 19 25 26 F S 3 4 10 11 17 18 24 25 31 September 2019 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Legend: 10 February 2019 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 March 2019 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 June 2019 T W T July 2019 T W T 2 3 4 9 10 11 16 17 18 23 24 25 30 31 S M F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 October 2019 S M T W T 1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30 31 F S 4 5 11 12 18 19 25 26 S M 1 7 8 14 15 21 22 28 29 F S 5 6 12 13 19 20 26 27 November 2019 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Old calendar - Summer term Term 1 teaching Term 2 teaching Term 3 teaching Term 1 study period Term 2 study period Term 3 study period Term 1 exams Term 2 exams Term 3 exams Co. E end dates Breaks Public holidays O-Week Census Dates April 2019 S M T W T 1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 28 29 30 S M 4 5 11 12 18 19 25 26 F S 5 6 12 13 19 20 26 27 August 2019 T W T F 1 2 6 7 8 9 13 14 15 16 20 21 22 23 27 28 29 30 S 3 10 17 24 31 December 2019 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

UNSW 3+ 2020 Term dates S M 5 6 12 13 19 20 26 27 January 2020 T W T 1 2 7 8 9 14 15 16 21 22 23 28 29 30 F S 3 4 10 11 17 18 24 25 31 May 2020 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 September 2020 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Legend: 11 February 2020 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 June 2020 S M T W T 1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 28 29 30 F S 5 6 12 13 19 20 26 27 October 2020 S M T W T 1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 F 2 9 16 23 30 S 3 10 17 24 31 S M 1 2 8 9 15 16 22 23 29 30 March 2020 T W T F S 3 4 5 6 7 10 11 12 13 14 17 18 19 20 21 24 25 26 27 28 31 July 2020 S M T W T 1 2 5 6 7 8 9 12 13 14 15 16 19 20 21 22 23 26 27 28 29 30 F S 3 4 10 11 17 18 24 25 31 November 2020 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Term 1 teaching Term 2 teaching Term 3 teaching Summer teaching Term 1 study period Term 2 study period Term 3 study period Summer exams Term 1 exams Term 2 exams Term 3 exams Co. E end dates Breaks Public holidays O-Week Census Dates April 2020 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 S 2 9 16 23 30 M August 2020 T W T F S 1 3 4 5 6 7 8 10 11 12 13 14 15 17 18 19 20 21 22 24 25 26 27 28 29 31 December 2020 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

Key administration dates have been approved for UNSW 3+ terms Key Date 12 Timeframe First date to course enrol 20 weeks prior to Term 1 First date to class register 12 weeks prior to T 1 8 weeks prior to T 2 & T 3 Drop course enrolment if failed to class register Tuesday prior to Week 1 of Teaching Period Last date to enrol Sunday Week 1 Payment due date Sunday Week 1 Census date Sunday Week 4 (T 1, T 2, T 3) Sunday Week 2 (A & B & C) Last day to discontinue without failure (NF deadline) Sunday Week 6 (T 1, T 2, T 3) Census Date (A & B & C) Last day to discontinue with Academic Penalty (AW deadline) Last day of classes End of term Last day exam period (T 1, T 2, T 3) Last day of classes (A & B &C) Results release (end of grading period) Saturday 9 am of week following exam period

Agenda for Implementation Update Contents Subject 1 Objectives of this session 2 UNSW 3+ Business Transition Progress Update Topics What we have done so far Discussion Lead Time Fiona Mc. Lean 5 mins Rebecca Kimber 10 mins Sophie Burrows 10 mins Alison Avery 5 mins Rebecca Kimber 5 mins Shane Griffin 5 mins Steve Yannoulatos 5 mins Jason Dolan 10 mins TBC 20 mins Implementation updates Next steps for business transition 3 Key UNSW 3+ Dates UNSW 3+ 2019 term dates Key administration dates approved for UNSW 3+ Terms 4 Annual Enrolment What is annual enrolment Staff and student communication plan Tailored communication to the Michaela cohort 5 WIL Benefits of industry engagement working groups Maximizing students eligible for WIL opportunities Next steps 6 Exchange/ Study Abroad Tailored terms for Exchange/Study Abroad under UNSW 3+ 7 Academic changes Course term allocation update Content redistribution 8 HDR and honours Term Structure Considerations in UNSW 3+ 13 9 Key IT Milestones Provide an update on progress of the UNSW 3+ IT programs 10 Q&A Submit questions via slido

Students will move to Annual Enrolment as the default way to enrol in courses Annual enrolment, where students enrol in all of their intended courses for the academic year, will allow students to better plan their studies Changes to the enrolment process in 2019: From October 2018, UNSW will also allow an annual enrolment model which will enable students to select their courses for the academic year ahead. The selection of class times will open approximately 8 weeks before each term for students to confirm their class selection. Note: It is possible for students to change the details of their course enrolment before the teaching session starts, so students should enrol in a full year of courses even if they aren’t sure about their schedule. Oct Nov Dec Jan Feb Mar Apr May Jun Term 1 Jul Term 2 UNSW 3+ Annual course Class registration enrolment opens for T 1 opens Annual course enrolment Class registration 14 Class registration opens for T 2 Aug Sep Oct Nov Dec Class registration opens for T 3 Term 3 Census date

Under UNSW 3+ the normal full-time load will remain 8 courses per year with up to 3 courses in any term Enrolment Status Annual Enrolment Study Load 8 courses A normal load will remain eight courses per year in the new calendar, giving students the flexibility to vary their study load across the year. International students must adhere to this. 6 courses To maintain full-time status under the UNSW 3+ model, students will need to undertake six subjects over the course of the year, with at least one enrolment in each of the three normal terms (Terms 1, 2 and 3). Normal Full-time load Minimum Full-time load (75% of normal load – Domestic students only) Note: Students are not required to enrol in courses over the Summer Term in order to maintain full-time status Example full-time structure for three year degree program Y 1 T 2 T 3 Y 2 ST T 1 T 2 T 3 Y 3 ST T 1 T 2 T 3 ST “Normal” Load Student 1 Course* This is one example of how 8 courses can be distributed across a three year degree program * 1 Course = 6 Uo. C 15

To maintain full-time status domestic students must study six courses a year with at least one per term A number of course combinations enable students to remain eligible to retain full-time status for the duration of the year T 1 T 2 T 3 ST 1 Course Full-time status in all three terms Other course combinations enable students to retain their full-time status in certain terms but not for the full duration of the year T 1 T 2 T 3 ST Full-time status in Term 1 and Term 2 16 T 1 T 2 T 3 ST Full-time status in Term 2 Full-time status in all three terms

An annual enrolment training and communications plan has been developed A training and communication plan has been developed which targets both students and staff who will be affected by the new annual enrolment process. Some key timeframes for are: 2 October 2018 2019 Enrolment Opens April 2018 Student UNSW 3+ Information Marquees Provide support for S 2 2018 enrolment March 2018 UNSW 3+ Student Change Ambassadors On board and enrol change ambassadors Key April/May 2018 Annual Enrolment Workshop Front facing staff April/May 2018 (including those Faculty-based forums involved in downstream systems) UNSW 3+ info sessions with Faculty specific information to communicate the annual enrolment processes that are changing Student Engagement Staff Engagement 17 2 October 2018 Student UNSW 3+ Information Marquees Provide support to students for enrolment under the new system August 2018 Student Enrolment Readiness Campaign Inform students that annual enrolment is coming August 2018 Staff training commences and fact sheet distributed Provide Information to system users and student facing staff Late September 2018 Follow-up training for system users and student facing staff Run through scenarios on how to enrol students Provide information on where students can get advice on how to enrol October 2018 Information EDMs to staff Provide FAQs, website help and information on other support available for students

Tailored communication will be required for students within the Michaela cohort Students who are expected to have 24 units of credit (UOC) remaining at the beginning of 2019 have been defined as the ‘Michaela Cohort’ (MC). Due to full-time load being reduced to 18 UOC per term, these students will not be able to graduate on time unless they complete 6 UOC over the summer term or overload (24 UOC) during term 1. Students can choose to complete their program one month early, or complete it later, with a lighter distribution of content. Both options allow students to maintain their ‘full time student’ status: Deviation from baseline expectation Expected completion date for degree UNSW 3+ scenario 1 – fast track to complete early - Complete ~1 month early UNSW 3+ scenario 2 – delayed completion Complete ~2 months (with possibility of late lighter load and maintaining full-time status) 2019 Feb Mar Apr May Jun Jul Aug Current Semester 1 UNSW 3+ Term 1 Complete ~1 month early UNSW 3+ Term 1 UNSW 3+ Term 2 Complete ~2 months late Expected date of completion 18 Sep

Agenda for Implementation Update Contents Subject 1 Objectives of this session 2 UNSW 3+ Business Transition Progress Update Topics What we have done so far Discussion Lead Time Fiona Mc. Lean 5 mins Rebecca Kimber 10 mins Sophie Burrows 10 mins Alison Avery 5 mins Rebecca Kimber 5 mins Shane Griffin 5 mins Steve Yannoulatos 5 mins Shane Griffin 10 mins TBC 20 mins Implementation updates Next steps for business transition 3 Key UNSW 3+ Dates UNSW 3+ 2019 term dates Key administration dates approved for UNSW 3+ Terms 4 Annual Enrolment What is annual enrolment Staff and student communication plan Tailored communication to the Michaela cohort 5 WIL What is WIL UNSW 3+ and WIL Next steps 6 Exchange/ Study Abroad Tailored terms for Exchange/Study Abroad under UNSW 3+ 7 Academic changes Course term allocation update Content redistribution 8 HDR and honours Term Structure Considerations in UNSW 3+ 19 9 Key IT Milestones Provide an update on progress of the UNSW 3+ IT programs 10 Q&A Submit questions via slido

Work Integrated Learning will provide Science students with practical experience as part of their degree WHAT IS WORK INTEGRATED LEARNING @ UNSW? Work Integrated Learning (WIL) enables students to engage in authentic, purposeful, partnered, and supervised work learning experiences as part of their program of study. At UNSW, WIL is a work learning experience: • Embedded in a course and has an assigned unit of credit value; and/or • A program requirement for those professions that require a minimum level of work experience to receive accreditation. The new WIL Procedure at UNSW indicates all coursework programs will provide an opportunity for students to undertake WIL. Students will not be required to undertake WIL unless it is a core course in a program or a professional accreditation requirement. At Science, the SCIF 2199 Science Work Placement course is an example of WIL. 20

UNSW 3+ allows students to incorporate WIL opportunities into their degree UNSW 3+ enables students to build experiences into their degree in any term, giving employers access to our students all year round. 21

We have been working with Science to identify tailored WIL experiences for students UNSW 3+ has been working with Iona Reid and Alyce Taylor in Science in this space. If you have any questions about UNSW 3+ and communications with industry partners, or if you want to learn more about new WIL opportunities and how to get involved, then get in touch with: Sophie Zdenkowski, WIL Project Manger, UNSW 3+ Team s. zdenkowski@unsw. edu. au 22

Agenda for Implementation Update Contents Subject 1 Objectives of this session 2 UNSW 3+ Business Transition Progress Update Topics What we have done so far Discussion Lead Time Fiona Mc. Lean 5 mins Rebecca Kimber 10 mins Sophie Burrows 10 mins Alison Avery 5 mins Rebecca Kimber 5 mins Shane Griffin 5 mins Steve Yannoulatos 5 mins Shane Griffin 10 mins TBC 20 mins Implementation updates Next steps for business transition 3 Key UNSW 3+ Dates UNSW 3+ 2019 term dates Key administration dates approved for UNSW 3+ Terms 4 Annual Enrolment What is annual enrolment Staff and student communication plan Tailored communication to the Michaela cohort 5 WIL What is WIL UNSW 3+ and WIL Next steps 6 Exchange/ Study Abroad Tailored terms for Exchange/Study Abroad under UNSW 3+ 7 Academic changes Course term allocation update Content redistribution 8 HDR and honours Term Structure Considerations in UNSW 3+ 23 9 Key IT Milestones Provide an update on progress of the UNSW 3+ IT programs 10 Q&A Submit questions via slido

Tailored teaching terms have been proposed to enable study abroad and exchange programs to be retained • A new teaching term will be created to enable inbound study abroad and exchange students to complete four courses at UNSW. • The teaching period would sit in Term 2 and run from 12 August 2019 to 13 September 2019 (for 2019) with the proposed structure: • August 15 – Orientation/Introduction • August 19 - September 6 – 3 week teaching period • September 9 - September 13 – Assessments Proposed packages and dates Options Tailored Term 1* Term 1 Tailored Term 3* Term 3 Terms Start Date (2019) End Date (2019) Summer + Term 1 2 January 18 May Term 1 18 February 18 May T 2 C* + Term 3 12 August 14 December Term 3 16 September 14 December *For marketing purposes, the four course packages will be referred to as Tailored Terms 24

Agenda for Implementation Update Contents Subject 1 Objectives of this session 2 UNSW 3+ Business Transition Progress Update Topics What we have done so far Discussion Lead Time Fiona Mc. Lean 5 mins Rebecca Kimber 10 mins Sophie Burrows 10 mins Alison Avery 5 mins Rebecca Kimber 5 mins Shane Griffin 5 mins Steve Yannoulatos 5 mins Shane Griffin 10 mins TBC 20 mins Implementation updates Next steps for business transition 3 Key UNSW 3+ Dates UNSW 3+ 2019 term dates Key administration dates approved for UNSW 3+ Terms 4 Annual Enrolment What is annual enrolment Staff and student communication plan Tailored communication to the Michaela cohort 5 WIL What is WIL UNSW 3+ and WIL Next steps 6 Exchange/ Study Abroad Tailored terms for Exchange/Study Abroad under UNSW 3+ 7 Academic changes Course term allocation update Content redistribution 8 HDR and honours Term Structure Considerations in UNSW 3+ 25 9 Key IT Milestones Provide an update on progress of the UNSW 3+ IT programs 10 Q&A Submit questions via slido

Science courses have been distributed across all three terms Study workload will shift from 8 courses across two semesters, to 8 courses across 3 terms Course distribution – Semester model (Science, 2018)1 Weekly study hours Current calendar Vs UNSW 3+ 283 Semester 1 Semester 2 Course 1 (1) 26 Courses were optimally allocated into the three terms ensuring no forced increase in course offering frequency (2) (3) Course 2 Term 1 Course 3 Course 4 Term 2 303 Course distribution – UNSW 3+ (Science, 2019)1 256 248 Term 1 Term 2 231 Term 3 Semester 1 Semester 2 Term 3 Source: UNSW scheduling data Feb 2018. Each Unique course ID, is assumed to be a unique course offering. Total number of course offerings may not be the same due to new courses being offered to replace existing courses, or courses have been agreed to an increase in course offering in 2019 For Engineering, the experiences Pathway was optimized to allow students to complete their mandatory industrial training during the experience term period. Surface onto http: //www. student 3 plus. unsw. edu. au/ Programs that had >5 graduates in 2016 were only modelled. Some degree combinations were not models due to the enrolment and graduation numbers, unless specified by the faculty/school.

484 study plans were created for the Faculty of Science ~1600 study plans were surfaced online 3 for students to download, to assist with their transition to UNSW 3+ Certain pathways were considered when allocating courses to terms, prioritising the normal pathway 2 Number of study plans produced per faculty 484 Y 1 T 2 T 3 Y 2 ST T 1 T 2 Y 3 T 3 ST T 1 T 2 T 3 400 Y 4 ST T 1 T 2 T 3 ST “Normal” Load Student 257 208 157 Term 3 Intake 47 Experie nces “Experiences” Student Faculty Of Science (1) 27 (2) (3) UNSW Business School 46 42 Faculty Of Faculty Of Arts And Engineering Medicine Law Built Art & Design Social Environment Sciences Source: UNSW scheduling data Feb 2018. Each Unique course ID is assumed to be a unique course offering. Total number of course offerings may not be the same due to new courses being offered to replace existing courses, or courses have been agreed to an increase in course offering in 2019 For Engineering, the experiences Pathway was optimized to allow students to complete their mandatory industrial training during the experience term period. Surface onto http: //www. student 3 plus. unsw. edu. au/ Programs that had >5 graduates in 2016 were only modelled. Some degree combinations were not models due to the enrolment and graduation numbers, unless specified by the faculty/school.

Agenda for Implementation Update Contents Subject 1 Objectives of this session 2 UNSW 3+ Business Transition Progress Update Topics What we have done so far Discussion Lead Time Fiona Mc. Lean 5 mins Rebecca Kimber 10 mins Sophie Burrows 10 mins Alison Avery 5 mins Rebecca Kimber 5 mins Shane Griffin 5 mins Steve Yannoulatos 5 mins Shane Griffin 10 mins TBC 20 mins Implementation updates Next steps for business transition 3 Key UNSW 3+ Dates UNSW 3+ 2019 term dates Key administration dates approved for UNSW 3+ Terms 4 Annual Enrolment What is annual enrolment Staff and student communication plan Tailored communication to the Michaela cohort 5 WIL What is WIL UNSW 3+ and WIL Next steps 6 Exchange/ Study Abroad Tailored terms for Exchange/Study Abroad under UNSW 3+ 7 Academic changes Course term allocation update Content redistribution 8 HDR and honours Term Structure Considerations in UNSW 3+ 28 9 Key IT Milestones Provide an update on progress of the UNSW 3+ IT programs 10 Q&A Submit questions via slido

Arrangements for Honours programs under UNSW 3+ have been agreed Under UNSW 3+ the following entry points for Honours have been agreed: • Stand-alone Honours (4500/4518) ü T 1 and T 3 only (T 1 only for Psychological Sciences) ü No T 2 • Embedded Honours ü Terms at School’s discretion • Part time ü Available for AVIA, CHEM, MATH, SOMS, PHYS Program structures for individual honours programs have been agreed and arrangements for students who commence honours in S 2 2018 and will transition to the new calendar are currently being finalised. 29

Under UNSW 3+ the total time available for an honours program is increased Semesters: Start of S 1 to submission date ~ 40 Weeks Trimesters: Start of T 1 to submission date ~ 44 Weeks Honours timeframes under UNSW 3+ are longer than under the semester calendar 30 • Under UNSW 3+ there will be less time between the end of term and the results release date for marking and grading • Due to the longer time available for the honours program there is the option to set thesis submission dates earlier in the final term and not reduce the total time that students currently have to complete their thesis • Consideration will need to be given for when to schedule final presentations in the teaching period

Under UNSW 3+ the HDR calendar will operate over four continuous terms 2019 Nov 2020 Dec Jan Feb Mar 6 weeks UNSW 3+ Summer (Coursework) 6 th Jan HDR terms (Thesis course) 16 th Feb May 13 weeks Jun Jul Aug Sep 13 weeks 16 th May 1 st June Term 1 Nov Dec 29 th Aug 14 th Sept 13 th Sept 14 th Sept Feb Summer 12 th Dec Term 3 Term 2 Jan 6 weeks Term 3 31 st May 1 st June 17 th Feb Oct 13 weeks Term 2 Term 1 17 th Feb Summer 16 th Dec Apr 2021 4 th Jan 9 weeks Summer 13 th Dec 14 th Feb FT load 0. 25 EFTSL PT load 0. 125 EFTSL Under the HDR calendar candidates will enrol in a thesis course in four terms each year • There will be four terms per year in which candidates can commence • Candidates may also be enrolled in coursework in the UNSW 3+ terms (Canberra TBC) • There will be more flexibility for candidates taking program leave (3 month blocks instead of 6 month blocks) • HDR tuition fees will be split across four terms in proportion to EFTSL consumed • There will be no disadvantage for transitioning candidates. Candidates enrolled in S 2 2018 will have until 31 March 2019 to submit their thesis or enrol in T 1 2019 31

Agenda for Implementation Update Contents Subject 1 Objectives of this session 2 UNSW 3+ Business Transition Progress Update Topics What we have done so far Discussion Lead Time Fiona Mc. Lean 5 mins Rebecca Kimber 10 mins Sophie Burrows 10 mins Alison Avery 5 mins Rebecca Kimber 5 mins Shane Griffin 5 mins Steve Yannoulatos 5 mins Shane Griffin 10 mins TBC 20 mins Implementation updates Next steps for business transition 3 Key UNSW 3+ Dates UNSW 3+ 2019 term dates Key administration dates approved for UNSW 3+ Terms 4 Annual Enrolment What is annual enrolment Staff and student communication plan Tailored communication to the Michaela cohort 5 WIL What is WIL UNSW 3+ and WIL Next steps 6 Exchange/ Study Abroad Tailored terms for Exchange/Study Abroad under UNSW 3+ 7 Academic changes Course term allocation update Content redistribution 8 HDR and honours Term Structure Considerations in UNSW 3+ 32 9 Key IT Milestones Provide an update on progress of the UNSW 3+ IT programs 10 Q&A Submit questions via slido

Key IT Milestones The IT (Systems) stream of work is operating under very tight schedules and controls, with very little contingency for delay/change to scope. In the majority of cases the IT (Systems) stream will be delivering MVP*/Tactical solutions initially, with more refined solutions following. Some key timeframes for the IT solutions delivery are: Aug 2017 Sep 2018 Late 2018 Calendar Config Ph I – Go-live Initial calendar release into Si. Ms IT projects Release 2 Second major release: new enrolment solution, majority Si. Ms and Downstream implementations Initial rollout – Astra system Proposed progressive rollout of new Astra results processing solution for T 1 2019 Apr 2018 IT projects Release I First release for Calendar Config project Ph II: Term Planning related changes Nov 2018 IT projects Release 3 Third release: enhanced enrolment solution, finalisation of Si. Ms changes, tactical remediation of Accept Online 2 October 2018 2019 Enrolment Opens 33 Mid-2019 New Accept Online solution Provide FAQs, website help and information on other support available for students

IT engagement with the Faculty of Science 34 • The Downstream Systems Impact Assessment project has been engaging with Faculty representatives on the systems specific to Science. • The table on the next slide outlines the initial assessment outcomes. • There were no High impacted systems, and all the Medium rated systems only require content updates. • This initial analysis process was completed through workshops and feedback sessions with William Mc. Lean and Ron Haines. • Next steps in the process will be to provide sample 2019 data that can be used in testing.

IT engagement with the Faculty of Science 35 ID DS 0616 DS 0617 DS 0618 DS 0619 DS 0620 DS 0621 DS 0622 DS 0623 DS 0624 DS 0625 DS 0626 DS 0627 DS 0628 DS 0629 DS 0630 DS 0631 DS 0632 DS 0633 DS 0634 DS 0635 System Name AD Psychology AD Science Brain image processing CCRC Research Clincal Booking System Clinic video recording Computational Chemistry Desktop imaging DHCP DNS Document Control services e. Notebook (Decomissioned) File Depot First Year Lab Server Image database Katana Computational cluster License Maths Desktop Management Maths RT - CRM DS 0636 DS 0637 DS 0638 DS 0639 Maths SRS My 2 nd. Copy Nagios Monitoring Paging System DS 0640 DS 0641 DS 0642 DS 0643 DS 0644 DS 0645 DS 0646 DS 0647 DS 0648 Impact 1 - No Impact / Minimal Impact 2 - Medium Impact 3 - High Impact 1 1 1 1 1 Budget Owner Simon Killcross Damien Mannion Jason Evans Simon Killcross Graham Ball Simon Killcross Fiona Maclean Simon Killcross Fiona Maclean Richard Newbury David White Fiona Maclean Simon Killcross Bruce Henry Service Owner Shanta Jayawardana Colin Clifford Jason Evans Shanta Jayawardana Graham Ball Jonathan Solomon Shanta Jayawardana Thomas Sedgwick David Jonas Richard Kemp Thomas Sedgwick Jonathan Solomon Thomas Sedgwick Technical Owner Shanta Jayawardana Jonathan Solomon Damien Mannion Martin Thompson Shanta Jayawardana Jonathan Solomon Graham Ball Jonathan Solomon Robin Heron Adrian Plummer Jonathan Solomon Robin Heron Kristien Clayton Martin Thompson Jonathan Solomon Martin Thompson Soputtra San 3 1 1 1 Bruce Henry Fiona Maclean Thomas Sedgwick William Mc. Lean (Bill) Robin Heron Adrian Plummer Jonathan Solomon Patient Management System Physics Astrophysics Workstation Physics HDS Physics Workstation for DHCP and assets management services Physics Workstation general purpose Unix workstation Physics Workstation HA cluster Print Management System Ramaciotti Sequencing System Salt server (Decomissioned) 1 1 1 1 1 Richard Newbury Richard Newbury Simon Killcross Marc Wilkins Fiona Maclean David Jonas David Jonas Shanta Jayawardana Helen Speirs Thomas Sedgwick Shanta Jayawardana Kristien Clayton Kristien Clayton Jonathan Solomon Robin Heron Adrian Plummer DS 0649 School of Chemistry Development webserver 2 Toby Jackson Ron Haines DS 0650 School of Chemistry Intranet and Admin website 2 Toby Jackson Ron Haines DS 0651 DS 0652 DS 0653 DS 0654 DS 0655 DS 0656 DS 0657 DS 0658 DS 0659 School of Chemistry Public website School of Psychology Development Webserver School of Psychology Web Services Science Backup service Sci-Software-Licencing Sunix Vison Terminal/Remote services Update server Virtual PC Farm (Decomissioned) 2 2 1 1 1 1 Toby Jackson Simon Killcross Fiona Maclean Fiona Stapleton Bruce Henry Simon Killcross Fiona Maclean Kim Lapere Shanta Jayawardana Thomas Sedgwick Tina Adel Thomas Sedgwick Jonathan Solomon Thomas Sedgwick Kim Lapere Shanta Jayawardana Robin Heron Brad Jones Soputtra San Jonathan Solomon Brad Jones DS 0660 DS 0661 Web hosting services Wet Rivers Research Services 2 1 Fiona Maclean Richard Kingsford Thomas Sedgwick Sharon Ryall Adrian Plummer

Results Processing project (Astra) The Benefits MORE EFFICIENT RESULTS PROCESSING SOLUTION To accommodate tighter results turnaround timeframes under the 3+ calendar model Integration with all core enterprise systems, including Si. Ms, AIMS and LMS IMPROVED RELIABILITY, ACCURACY AND CONSISTENCY Of assessments practices and results Fully stored and backed-up record of all aspects of results processing, addressing audit concerns FINAL RESULTS ARE RELEASED ACCURATELY AND IN A TIMELY MANNER Accessible for all authorised users to see, including students IMPROVED CONSISTENCY Of grading, assessment and results recording practices, which will have a positive effect on student experience HIGHER EFFICIENCY More efficient, paperless school and faculty review process Removal of spreadsheets, loss of flow in process/lost emails 36

Agenda for Implementation Update Contents Subject 1 Objectives of this session 2 UNSW 3+ Business Transition Progress Update Topics What we have done so far Discussion Lead Time Fiona Mc. Lean 5 mins Rebecca Kimber 10 mins Sophie Burrows 10 mins Alison Avery 5 mins Rebecca Kimber 5 mins Shane Griffin 5 mins Steve Yannoulatos 5 mins Shane Griffin 10 mins TBC 20 mins Implementation updates Next steps for business transition 3 Key UNSW 3+ Dates UNSW 3+ 2019 term dates Key administration dates approved for UNSW 3+ Terms 4 Annual Enrolment What is annual enrolment Staff and student communication plan Tailored communication to the Michaela cohort 5 WIL What is WIL UNSW 3+ and WIL Next steps 6 Exchange/ Study Abroad Tailored terms for Exchange/Study Abroad under UNSW 3+ 7 Academic changes Course term allocation update Content redistribution 8 HDR and honours Term Structure Considerations in UNSW 3+ 37 9 Key IT Milestones Provide an update on progress of the UNSW 3+ IT programs 10 Q&A Submit questions via slido