Faculty of Economics and Business Information session Erasmus

Faculty of Economics and Business Information session Erasmus - Exchange programme 2019 – 2020 Campus Leuven

https: //www. facebook. com/Baselfilms/videos/1514196825355989/ 2 Faculty of Economics and Business

10: 00 Information session 11: 30 Tour with Ekonomika 12: 30 Welcome lunch 3 Faculty of Economics and Business

Content of information session • Welcome by Head of Mobility office FEB • Student Services for FEB students • FEB Advisor • Start of your studies: Spring Calendar, Confirmation of Stay, Exams • KUL courses: general info • ISP & IER • Toledo • Exchange = study + culture • Questions and answers • Ekonomika 4 Faculty of Economics and Business

General welcome

KU Leuven & FEB

Welcome to KU Leuven

A highly ranked university #1 #48 in the Reuters World Ranking of Most Innovative European Universities (2019) in the Times Higher Education World University Ranking (2019) #80 #6 The sixth university in the European in the QS World University Ranking #10 The tenth university in the ERC grants (2019 -2020) Commission Horizon 2020 programme with over 110 projects

Leuven Antwerp FEB’s 4 Campuses Brussels Kortrijk

Welcome to the Faculty of Economics and Business FEB

Student Services for FEB students

Official address FEB, Naamsestraat 69 HOG Mix of buildings HOG 12 Office professors and teaching assistants Library http: //bib. kul euven. be/ ebib/english /ebib/index Faculty of Economics and Business

Student services FEB House of Students, Naamsestraat 61 • International Office • Ombuds Service • Student administration

Student services Van Dalecollege, Naamsestraat 80 14 Faculty of Economics and Business

Living and studying in Leuven • All information about student facilities in Leuven: http: //www. kuleuven. be/english/living. html • • Study Advice Service (http: //www. kuleuven. be/studyadvice/) Social services (http: //www. kuleuven. be/socialservices/) Housing service (http: //www. kuleuven. be/accommodation/) Study Health center (http: //www. kuleuven. be/studentenvoorzieningen/english/studentservices/health/inde x. html) • • • Computer facilities (https: //admin. kuleuven. be/icts/english) University restaurants (http: //www. alma. be/eng/) Language school (http: //www. kuleuven. be/english/languageschools. html) University Sports Center (http: //www. kuleuven. be/sports/) Religion (http: //www. kuleuven. be/english/religion. html) Culture (http: //www. kuleuven. be/culture/)

Coronavirus There is no reason for additional measures in Belgium at this point. However, we kindly ask you to observe general hygiene precautions, both for yourself and your visitors: • Ensure proper hand hygiene: wash your hands regularly with soap and water. • Cover your nose and mouth when coughing or sneezing. It is best to use a disposable tissue for this purpose and throw it in the bin immediately afterwards. Do the same when blowing your nose. Wash your hands with soap and water afterwards. • Avoid close contact with anyone who has a fever or a cough. In case of symptoms such as fever, a general sense of feeling unwell, a dry cough, or shortness of breath, please contact your general practitioner. If you have recently returned from China and are experiencing these symptoms, please contact your general practitioner – preferably by phone first – and explicitly mention your stay in China. https: //www. who. int/emergencies/diseases/novel-coronavirus-2019/advice-forpublic Questions ? coronavirus@kuleuven. be

FEB’s International Office What kind of questions? How can I get into contact with local students? What kind of activities are organised for international students? Where can I give feedback on my stay at FEB? What do we offer ? Help guide you through the different services available to international students How can we help you? Walk in with your question Refer to additional services: in cooperation with student services 17 Faculty of Economics and Business

FEB’s International Office Head of International Office FEB • Mrs. Ingeborg Vandenbulcke Vice-Dean Internationalisation • Prof. Dr. Peter Teirlinck International events • Mrs. Loes Diricks

FEB International Office – Mobility Office Head of Mobility Office KU Leuven, FEB • Dr. Dirk G. Van Waelderen Faculty Economics and Business • Mrs. Kathleen Monsieur (Leuven) • Mrs. Rebecca Rampelberg (Brussels, Antwerp) Student advisors outgoing students Faculty Economics and Business • Mrs. Barbara Dergent (Leuven) • Mrs. Suzanne Steijleman (Brussels, Antwerp) 19 Faculty of Economics and Business

Ombuds Service What kind of questions? I am ill and cannot take part in my exam. What now? I have a certificate of the Disability Office. How can I get acces to exam facilities? I am struggling with a couple of personal problems which make it hard for me to study. Who can I go to? What do we offer ? A confidential advisor and contact person Mediation between students and teachers Information on rights and obligations concerning exams Organisation of special exam accommodations for people with an impairment (dyslexia, ADHD, visual or hearing impairments, …) How can we help you? All information and procedures on the student’s portal (Exams) Check our announcements on ‘Education@FEB’ on TOLEDO! Individual contact and Q&A through the FEBadvisor Refer to additional support: in cooperation with student services Attention: for your requests strict deadlines apply! 20 Faculty of Economics and Business

“Exams” on the student platform https: //feb. kuleuven. be/eng/student-platform/exams

“Before the exams” on student platform https: //feb. kuleuven. be/eng/student-platform/exams/before-the-exams

Ombudsperson Ombuds Incoming exchange students Kurt De Cock Contact details http: //feb. kuleuven. be/eng/leu ven/students/administrationand-regulations 1/ombudsmen

FEB Advisor

FEB Advisor https: //feb. kuleuven. be/febadvisor/ If you have already used the helpdesk, you have to login to and / or to ask a new question. Check your previous questions. If it is the first time you use the helpdesk, you have to click here to ask your question.

FEB Advisor Step 1: Fill in the required fields. Step 2: Select the topic and programme your question is related to and complete the subject line. Step 3: Type your question(s) in the text field. Step 4: Add an attachment if necessary. Step 5: Click to submit.

FEB Advisor • Exam problem: overlap (2 exams on 1 day) / illness Solution : Only in June you will see another date appearing in your IER • IER: you are not able to book the exam and get the message “contact your faculty” Solution : Try to book your exam lateron again after handing in your demand 28 Faculty of Economics and Business

Start of your studies

Spring Calendar • Orientation days : Week of 3 February • Start of classes : Monday 10 February Spring Semester • Erasmus Fair : Monday 16 March • Easter holiday : 4 April – 19 April • Last day of classes : 23 May • Exam Revision : 23 May – 4 June • Exam period : 5 June – 27 June • Farewell drink : Week of 13 May • Exam Retake Period : 14 August – 5 September Important date: 26 February = deadline registration and ISP 30 Faculty of Economics and Business

Confirmation of Stay Certificate of Arrival / Departure Only for ERASMUS scholarships Date of arrival Signature as proof of your stay Document provided by your university 31 not before 03/02/’ 20 Retake not taken into consideration Date of departure last exam date June Faculty of Economics and Business

Certificates for ASEM DUO/CSC/… grant Students with grant (not Erasmus) = Inform us via email Respect deadlines Bring in timely Date of arrival Signature as proof of your stay not before 03/02/’ 20 Retake not taken into consideration Date of departure last exam date June 32 Faculty of Economics and Business

Exams Info session 31 March Exact dates IER/IES Evaluation method See course description 33 All info feb. kuleuven. be/eng/ studentplatform/exams Availability results https: //feb. kuleuven. be/ eng/studentplatform/exams/exam results-leuven Problems? Ombuds via febadvisor Faculty of Economics and Business

Exams Failure ? Retake Mid Aug Start Sept In Leuven After registration in Kuloket (July)

Transcript of records Your responsibility – No soft/hard copy sent by us Print your own transcript Via KU Loket – request attestation Digital system Authenticity check via QR code

Courses

KUL courses Blocks of 2 hours Check timetable daily 1/week 2/week 1/2 weeks Final result = Toledo blackboard 37 Class presence Home work - study Exam Faculty of Economics and Business

KUL courses - registration Official Course registration LA 38 LA Learning Agreement ISP (in KU Loket) as of 10/2 ISP Individual Study Programme Deadline 26/2 : no changes afterwards Faculty of Economics and Business

ISP & IES Course registration in KU Loket

KU Loket • Navigate to kuleuven. be/kuloket Enter you intranet userid (e. g. r 0223622) and password 40 Faculty of Economics and Business

KU Loket - ISP 41 Faculty of Economics and Business

Individual Study programme (ISP) • Select ‘Programme for Exchange Students Faculty of Business and Economics (KU Leuven)’ 42 Faculty of Economics and Business

Individual Study programme (ISP) Overview of electronic registration: 1) Initial 2) Temporarily saved 3) Submitted (sent) 4) Approved 43 Faculty of Economics and Business

Individual Study programme (ISP) • Add courses (A-D) A 44 Faculty of Economics and Business

Individual Study programme (ISP) Add courses (A-D) – Pop-up B C D 45 Faculty of Economics and Business

ISP – Overview of selected courses ECTS credits Course selected? Course name Check your course schedule Make sure that the hours do not overlap! Semester = first = second Course number

ISP - Course schedule (pup-up) In case of an overlap… Tick off one of the overlapping courses in the overview (choose another one, if needed) Save your ISP, and verify the new schedule

ISP – Overview of selected courses Save ISP to continue

KU Loket - IER 49 Faculty of Economics and Business

Individual Exam Schedule (IER or IES) For good planning Link course to exam Select timing for oral exam Why ? Application via Internet Explorer Mozilla Firefox Not Google Chrome 50 Make sure you have no overlap Faculty of Economics and Business

Individual Exam Schedule (IER or IES) Legend Calendar

Individual Exam Schedule (IER or IES) To get more detailed information about the exam, move the cursor over the exam moment

Individual Exam Schedule (IER or IES) Select your exam moments Note: if you selected a time slot and you wish to change, click on ‘Show available exam slots’

Individual Exam Schedule (IER or IES) Selected a slot for every exam? Perfect! Now save the exam schedule and send your ISP

Individual Exam Schedule (IER or IES) Go back to ISP and send your ISP

Changes LA Upon overlap University Template is OK 56 If you were not given access to a course Indicate New course e. g. Cons. Beh (New) Faculty of Economics and Business

Toledo

Toledo : virtual learning environment Prof, assistants and students sharing information http: //w ww. toledo. kuleuven. be 58 ? ICTS helpdesk Course material, Assignments, Announcements, Discussions boards, Mail, … https: //admin. kuleuven. be/icts/helpdesk/mail 016/32 28 00 ISP Courses automatic appear Faculty of Economics and Business See folder

Exchange = Study + Culture

Exchange = study + culture + ? ? ? 60 Faculty of Economics and Business

Culture : Habits Team team Work 61 Habits Faculty of Economics and Business

Culture : Email courtesy Dear + name Hi Hey or / Salutation Bestelling FEB voor maandag Regards or Thank you + name 62 Closure Bye or / Faculty of Economics and Business

Tips for success Inform yourself 63 Start timely Work together Faculty of Economics and Business

Tips for success Dutch Erasmus course https: //ilt. kuleuven. be/english/ cursus/nt 2_erasmus. php University Choir Talk to fellow students Pangaea Ekonomika Sport 64 Faculty of Economics and Business

Questions & Answers

Where to find answers ? Facebook Ask fellow students Useful questions Use full name + student number u 00… https: //www. facebook. com/groups/16986451 6749274/ Pass at my office CPR 01. 09 66 Kathleen. monsieur@ kuleuven. be Course registration Monday Tuesday Thursday 8 h – 15 h 30 Faculty of Economics and Business

What will follow FEB Guided Tour Ekonomika Welcome lunch 67 Faculty of Economics and Business

68 Faculty of Economics and Business