Faculty Activity Reporting Can we get there from

Faculty Activity Reporting Can we get there from here? Huey Antley, Ed. D Assistant Director of Institutional Research University of Texas at San Antonio huey. antley@utsa. edu TAIR Texas Association for Institutional Research – Austin, TX 2006

Faculty Activity Reporting Background n Prior failed attempts to develop system for collecting data n Emergency ad hoc requests facilitated by email n Looming SACS reaccredidation in 2009 TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 2

Faculty Activity Reporting Opportunities n Better reporting n Research collaboration n Expanded promotion of faculty accomplishments n Integrated view of faculty activity/performance n Vita management TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 3

Faculty Activity Reporting Challenges n Fragmented ownership n Difficulty establishing system ownership n Requires integration of multiple systems ● Student system (courses and schedules) ● HR system (compensation and appointment) ● Provost’s database (tenure and promotion ● Departmental systems (qualifications) ● Faculty recordkeeping (scholarship) TAIR Texas Association for Institutional Research – Austin, TX 2006 n Multi-dimensional team to cover all areas n Executive commitment required n Leverage required (accountability) n Faculty buy-in essential ● Simplified annual report ● Vita management/production ● Research collaboration 10/2/2020 4

Faculty Activity Reporting Process n Charge from boss n Proposal n Data mapping n Project plan n Working group n Development n Specification n Training finalization n Environmental scan n Implementation n Maintenance n Product evaluations TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 5

Faculty Activity Reporting Process n Charge from boss n Proposal n Data mapping n Project plan n Working group n Development n Specification n Training finalization n Environmental scan n Implementation n Maintenance n Product evaluations TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 6

Faculty Activity Reporting Current data stores n SCT Banner – courses and workload n DEFINE – employee and appointment data ● Extract by Institutional Research ● Extract by Provost n Provost – tenure, promotion, and merit n Departments – teaching qualifications, research/scholarship, and services n Student evaluations ● IDEA ● Student evaluations TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 7

Faculty Activity Reporting Range of data n Identification ● Identifying information such as Name and PIDM that help to establish the identity of the individual. n Demographics ● Information that establishes an individual’s membership in particular groups that are of interest (for example, gender and ethnicity). n Contact Information ● Information that identifies the location of the individual at home and work. n Employment Status (including Rank and Tenure) ● Information detailing the individual’s current and planned employment progress. n Organizational Placement ● Information detailing where the individual fits into the University structure (for example, College and Department). TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 8

Faculty Activity Reporting Range of data n Preparation and Experience ● Information defining the scope of the individual’s preparation for teaching and research assignments. ● Degrees ● Credentials – Licenses and Certifications ● Teaching Disciplines ● Other Experience n Other Accomplishments ● Information describing professional activities that contribute to the individual’s standing in their discipline. ● Honors ● Research Activities ● Publications ● Patents ● Service ● Professional Activities TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 9

Faculty Activity Reporting Process n Charge from boss n Proposal n Data mapping n Project plan n Working group n Development n Specification n Training finalization n Environmental scan n Implementation n Maintenance n Product evaluations TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 10

Faculty Activity Reporting Working group representation n Academic Affairs n Research Development n Colleges n Student Affairs - (Provost) ● Business Registrar ● Education and Human Development n Human Resources ● Engineering n Institutional Research ● Honors College ● Liberal and Fine Arts ● Public Policy ● School of Architecture ● Sciences TAIR Office Texas Association for Institutional Research – Austin, TX 2006 n Coordinating Board Reporting n Information Technology 10/2/2020 11

Faculty Activity Reporting Process n Charge from boss n Proposal n Data mapping n Project plan n Working group n Development n Specification n Training finalization n Environmental scan n Implementation n Maintenance n Product evaluations TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 12

Faculty Activity Reporting Specification TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 13

Faculty Activity Reporting Specification TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 14

Faculty Activity Reporting Process n Charge from boss n Proposal n Data mapping n Project plan n Working group n Development n Specification n Training finalization n Environmental scan n Implementation n Maintenance n Product evaluations TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 15

Faculty Activity Reporting Products Evaluated n Sedona n Cornell University n Binghamton University n Montana State University n Clemson University (FAS) n FAIR – Florida Atlantic University TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 16

Faculty Activity Reporting Internal development n Specs necessary n Prototyping important n Estimated over 2, 000 man hours ● FAIR development reported to be 2 years, $250 K n Security important ● Banner integration to use Banner security n Resource intensive TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 17

Faculty Activity Reporting FAIR – Why? n Complete package (security, features, user interface) n Web based n Reasonable cost ● Free ● $12 k per year licensing ● $50 per hour consulting multiple schools n Integration with Banner n Friendly user interface n Consulting expertise n Community of developers n Support organization n Open source n Packaged for easy n Boss liked it implementation TAIR n Implemented at Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 18

Faculty Activity Reporting Scholarly Activity and Vita Entry (SAVE) Term-Based Assign Faculty Duties – Faculty Activity Report (AFD-FAR) Annual Report Annual Assignment Tenure and Promotion Module (TAPS) Faculty Academic Credentials for Teaching (FACT) TAIR Texas Association for Institutional Research – Austin, TX 2006 Faculty Academic Reporting Module (FARM) 10/2/2020 19

Faculty Activity Reporting TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 20

Faculty Activity Reporting TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 21

Faculty Activity Reporting TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 22

Faculty Activity Reporting Press Button to display Vita. TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 23

Faculty Activity Reporting TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 24

Faculty Activity Reporting TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 25

Faculty Activity Reporting Import feature to build vita records from text document. TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 26

Faculty Activity Reporting TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 27

Faculty Activity Reporting Workload details and summaries for individuals. TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 28

Faculty Activity Reporting TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 29

Faculty Activity Reporting Workload summaries (with drill-down) for departments, colleges, and the university. TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 30

Faculty Activity Reporting Milestones/Timeline n 2003 Project initiated to develop new forms for Banner to collect faculty data n May 2005 Charge by AVP to initiate new project n June 2005 Requested designees from colleges and departments n July 2005 - Data mapping to produce draft specification - Working group finalized and sent draft specification for comment TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 31

Faculty Activity Reporting Milestones/Timeline n August 2005 Review of draft specification with working group via email and meetings n September 2005 Final data specification delivered to IT for scoping and product evaluation n October – December 2005 - IT evaluation of specification and available products - FAIR identified as best candidate n January 2006 FAIR system demonstration and contract review n February 2006 Contract approval and project initiation (maybe) TAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 32

Faculty Activity Reporting Status n Product evaluation complete n Contract under review n Presentations scheduled for senior administrators n Proposal being developed for deployment of FAIR Texas Association for Institutional Research – Austin, TX 2006 10/2/2020 33

Faculty Activity Reporting Can we get there from here? Huey Antley, Ed. D Assistant Director of Institutional Research University of Texas at San Antonio huey. antley@utsa. edu TAIR Texas Association for Institutional Research – Austin, TX 2006