Facilities Management Maintenance Safety Committee FM Maintenance Program

Facilities Management Maintenance Safety Committee

FM – Maintenance Program District Operations – 77 Mechanics – 110 trades (carpenters, electricians, painters, plumbers, pipefitters, etc) – Completing 100 K work orders/year Maintenance Strategy: Optimize the University’s physical assets to build a better campus experience at the right expense Goal: Perform the right maintenance at the right time to preserve and restore equipment reliability Establish a planned maintenance program that will ensure we react at the most economical time (either based on schedule or condition monitoring) before components actually fail

At the right time, at the right expense • Ideally, we repair before it fails – Allows planning and coordination of the work taking all safety precautions into consideration

At the right time, at the right expense • After if fails – Maintainer may feel pressured to react as fast as possible to return equipment to operational status • Research in jeopardy…Supercomputer heating up • Classes may be cancelled…. Event (sporting, concert, lecture) may be impacted – Safety hazards may not be identified and/or mitigated prior to work commencing Imagine pressure to get lights back on at Superbowl in 2013

Think – Safety Starts with You Planning “Safety doesn’t happen by accident” Training “Anyone who believes that they have common sense has simply forgotten who taught them what they know” Alan Quilley Tools “Don’t be a fool, use the proper tool” Lucie Riedlova Environment “Accidents big or small, avoid them all” Krista Hughes

Approx 5, 000 Annual Fatalities on the Job (Source: BLS) Fire Fighter 35 Military Police B&G and Landscaping I, M & R 70 120 325 400 Construction 950

A Leading Cause of Fatalities

Slips, Trips, Falls – Leading Cause of UMN Injuries

Slips, Trips, Falls – Not all are Equal

It’s a big Campus • FMer’s work in all locations and have to take all the safety precautions faculty and staff have to take while maintaining/repairing • FM manager’s/supervisors perform audits trying to catch people doing the right things • Employees are empowered to take the necessary precautions or stop work if something is not right Might be one of our biggest challenges • How can you help? • Is something we talk with our employees about • Working with them to be open to the feedback • Is something we are asking of you

FM – Maintenance Safety Charter Continually strive to a means by which each person may realize how they as individuals contribute to the general and specific welfare of all employees within FM. – Actuate the caring spirit of each member of the FM team to excel in safety and never relax our behavior in safety. – Respect the value of the importance of safety as we carry out our work. – Exemplify to each member of FM how we can achieve a workplace of 100% safety. Principles • Employee safety is our highest calling. The safety, health, welfare and very life of all employees are paramount and every effort will continue to be pursued to ensure that to the greatest extent. • The safety of each employee is most important. No job is so important that we cannot take time to do it with the highest importance: safety.

FM Safety Incentive Program • Started FY 12 – idea was to focus attention on behavior and to ‘reward’ good safety behaviors in an effort to reduce incidents; overall this has been seen as a positive influencer and continues today • Items are awarded to teams for reaching milestones – Level 1 – 180 days without an incident (lost time injury) – Level 2 – additional 180 days without an incident (lost time injury) – Level 3 – additional 180 days without an incident (lost time injury) Level Examples over the years 1 ($10 -$20) Insulated lunch box, coffee mug, water bottle 2 ($20 -$40) Shirt 3 ($40 -$60) Jacket (vest, light coat, winter coat)

Committee Meetings • Committee reps from each district with at least one in each discipline (mechanic, pipefitter, electrician, painter, plumber, carpenter) identified – 39 members • Meet by discipline or by geography once every other month – Team decided to meet by geography with 1 to 2 meetings by discipline • Meetings are informal – they exist for teams to bring up items that need management attention (and I’m the only management in the room, someone not in their chain of command) • Key is follow thru – if they identify it, management has to look into it and make changes if feasible

Gortner Lab Ventilation areas with open floor openings have been covered up.

Learning and Environmental Sciences • Students come out the door and head straight across street – Added light over door to illuminate this area for peds and drivers • PTS is working road reconstruction and will take re-design into consideration

Safety Incidents • Unguarded moving equipment • Safety Alert • Machine guarding • LOTO reminders

Questions?