Face 2014 Governance Authority influence and collaboration ORHow

Face 2014 Governance Authority, influence and collaboration -ORHow to get it done! EDUCAUSE 2014 - Orlando, FL

Authority, influence and collaboration UBC is starting on a multi year SIS replacement project…. This talk is about a single aspect of Governance…. How to align projects with a Strategic Vision EDUCAUSE 2014 - Orlando, FL

A typical governance structure for an ERP implementation project Sponsors AVP Enrolment Services CIO Steering committee Program manager AVP Student Delivery team A PM BA PM Delivery team B PM BA EDUCAUSE 2014 - Orlando, FL PM Delivery team C PM BA PM

A typical governance structure for an ERP implementation project Governance Vision Strategy Execution Sponsors AVP Enrolment Services CIO Steering committee Program manager AVP Student Delivery team A PM BA PM Delivery team B PM BA EDUCAUSE 2014 - Orlando, FL PM Delivery team C PM BA PM

How do we bridge the gap? VISION EXECUTION EDUCAUSE 2014 - Orlando, FL

How to ensure that the strategic vision is communicated throughout the project Communications vehicles • Presentations • Social media • Social events But… These are often not sufficient… EDUCAUSE 2014 - Orlando, FL

How to ensure that the strategic vision is communicated throughout the project Collaboratively develop principles Build conceptual models based on principles Community engagement throughout EDUCAUSE 2014 - Orlando, FL

Strategic Vision for the Student Information System replacement project EDUCAUSE 2014 - Orlando, FL

Hierarchy of principles for the Student Information System replacement project Strategic Vision Academic Model Principles Identity Principles EDUCAUSE 2014 - Orlando, FL Other Principles

One layer down: Academic Model Principles Examples Principle 2: The Academic Model includes a variety of delivery methods (modalities) Details: As the Academic Model is not limited to the academic definition of learning opportunities, but also covers the administrative scaffolding required to deliver academic content, it captures different delivery methods. Principle 3: the Academic Model supports any kind of time period Details: The concepts of term and session are “hard-wired” into the current UBC SIS. The new Academic Model needs to be able to support other kinds of time period (as well as the traditional session and term). Principle 4: The Academic Model supports a variety of recognition & assessment frameworks Details: The new Academic Model supports a rich set of assessment capabilities: the completion of competencies and the achievement of milestones and learning objectives (as well as the traditional credit/percentage units). EDUCAUSE 2014 - Orlando, FL

Agreement on principles removes the dynamics of personal authority from the project A government of laws and not of men (John Quincy Adams and subsequently Article XXX of the Constitution of Massachusetts) EDUCAUSE 2014 - Orlando, FL

The development of principles is itself a vehicle for community engagement Periodic workshops: 1. 20+ people 2. External facilitator 3. Representative cross-section a) Deans b) Senior administrators c) BA’s d) Architects Small working groups: 1. 5+ people 2. Representative cross section (as above) EDUCAUSE 2014 - Orlando, FL

Example: Principles to Conceptual Models The Principle…. Principle 4: The Academic Model supports a variety of recognition & assessment frameworks Details: The new Academic Model supports a rich set of assessment capabilities: the completion of competencies and the achievement of milestones and learning objectives (as well as the traditional credit/percentage units). EDUCAUSE 2014 - Orlando, FL

Example: Principles to Conceptual Models The Conceptual Model…. EDUCAUSE 2014 - Orlando, FL

How to ensure that the strategic vision is communicated throughout the project Strategic Vision Design Principles Conceptual Models Detailed implementation design EDUCAUSE 2014 - Orlando, FL

How to ensure that the strategic vision is communicated throughout the project Strategic Vision Design Principles Conceptual Models Detailed implementation design EDUCAUSE 2014 - Orlando, FL

It all boils down to a simple prescription A government of laws and not of men (John Quincy Adams and subsequently Article XXX of the Constitution of Massachusetts) EDUCAUSE 2014 - Orlando, FL

References • ITANA Reference Architecture for Teaching and Learning (RATL): https: //spaces. internet 2. edu/display/itana/Learning+Working+Group#Learning. Wo rking. Group-Projectworkspaces • The Marketecture of Community by Bradley Wheeler and James L. Hilton Educause Review November 2012 http: //www. educause. edu/ero/article/marketecturecommunity • Influence: Science and Practice (5 th Edition) Paperback – Jul 29 2008 by Robert B. Cialdini (Author) EDUCAUSE 2013 - Anaheim, CA