ExtraCurricular Learning Experience EBriefing What is ELE Who

Extra-Curricular Learning Experience E-Briefing What is ELE? Who need to take ELE Subject? When do I need to take ELE Subject, which ELE Subject to take? How to Pass the subject? How to join a club? How to submit event participation report? How to check my point accumulation? How to access the ELE Portal? Where should I go if I have enquiry? Extracurricular Learning Experience 1

Home What is ELE? Extracurricular Learning Experience (ELE) highlights the importance of experiential learning (i. e. outside classroom learning) that enables students to exercise pertinent soft skills like leading and managing teams, articulating ideas, strategic planning, and evaluation skills. The extracurricular activities which prepares you to become leaders through experiential learning will introduce you to theories and practices involved in leading and working in teams, providing you with opportunities to exercise your leadership skills, learning to work as a team and at times, to work independently. Such skills are important and indispensable to future employers. Extracurricular Learning Experience 2

Home What is ELE? Extracurricular Learning Experience The name of the subject is Extra-curricular Learning Experience (ELE), there are multiple level of ELE subject that student need to complete. Course Code MPU 3411 MPU 3421 Degree Courses MPU 3431 MPU 2411 Diploma Courses Extracurricular Learning Experience MPU 2421 3

Home Who need to take ELE Subject? This list is for reference only, please refer to your faculty course selection list for final confirmation Please refer to your respective programme study plan. Enquire your head of programme for confirmation, if ELE subject appear in your course list, you are required to complete it as per the study plan for your completion of study. Extracurricular Learning Experience 4

Home When do I need to take ELE Subject? Degree student need to complete 3 level of ELE Subject Course Code Level To be select on MPU 3411 Level 1 Year 1 Sem 1 MPU 3421 Level 2 Year 2 Sem 1 MPU 3431 Level 3 Year 3 Sem 1 Degree Courses Diploma student need to complete 2 level of ELE Subject Course Code Level To be select on MPU 2411 Level 1 Year 1 Sem 1 MPU 2421 Level 2 Year 2 Sem 1 Diploma Courses Extracurricular Learning Experience 5 Continue to next slide

Home When do I need to take ELE Subject? To proceed to next level of ELE Subject, you must first pass the prerequisite subject: Example: To take MPU 3421, you must pass your MPU 3411. If you fail your MPU 3411, on your Year 2 Sem 1, you need to retake your MPU 3411. Extracurricular Learning Experience 6

Home How to Pass the subject? • For all ELE subject, the passing point is 100 points, and has to be accumulated in 11 months, (For example: if you take MPU 3411 on January 2020, you have 11 months until November 2020 to collect 100 points), the points can be accumulated through 4 categories in the following slides, under this procedures. 1. Register at the event booth during event publicity period or participate in any programme/activity 2. On event day, attend the event/activity and take attendance with the event committee 3. Within 7 days, submit report through ELE Portal 4. Check report status after 30 days • To get the points for the ELE subject, student will need to submit a report for the activity/programme/organisation that he/she 7 Extracurricular Learning Experience participate. Please refer to the page “How to submit event

How to accumulate ELE Point Extracurricular Learning Experience 8

A Home Category Extracurricular Learning Experience 9

Participation in Event Home Points will be awarded to students that participated in any event that is organised under the purview of the University or approved by the Student Affairs & Alumni based on 3 factors: 1. Exposure Level (club/university/state/national/international) 2. Learning Outcome (number of learning outcome) 3. Duration of Event (hours of activities) * Certain events may incurred entrance fee to cover the cost of the event, however, there will be at least 30 events per year which is free to attend, for enquiry, please refer to Student Affairs & Alumni Extracurricular Learning Experience 10

Home Participation in Event/Competition Only event/competition that carry the Official ELE point logo will be recognised Extracurricular Learning Experience 11

Home B Category Extracurricular Learning Experience 12

Holding Key Position in Organising Events or Assisting Events Home Points will be awarded to students that organised any or assist in any event/competition under the purview of the University or approved by the Student Affairs & Alumni based on 4 criteria: 1. Exposure Level (club/university/state/national/international) 2. Learning Outcome (number of learning outcome) 3. Duration of Event (hours of activities) 4. Bonus point multiplier based on position held in the Extracurricular Learning Experience 13

C Home Category Extracurricular Learning Experience 14

Home Holding Key Position in Associations / Clubs / Societies Points awarded according to the post held in the Association/Club/Society Post held President Deputy President Secretary Assistant Secretary Treasurer Cabinet member Committee Member Extracurricular Learning Experience Student Council Associations/Clubs/Societ ies 65 55 40 40 40 Not applicable 50 45 30 30 15 10 15

D Home Category Extracurricular Learning Experience 16

Participation in Student Affairs & Alumni Facilitation Programme Home The Facilitation Programme which focus and promote volunteerism to assist the community within the University and also the community at large. Points will be awarded to students who participate in the activity of the programme. For enquiry, please refer to Student Affairs & Alumni or UCSI University Student Council Extracurricular Learning Experience 17

How to Join the Associations/ Clubs/Societies? Home Clubs Day Every beginning of the semester, there will be a Clubs Day organised in both South Wing and North Wing, student may be get more information about them during the event. Exact date of the Clubs Day will be published every semester Extracurricular Learning Experience 18

Home Summary 7 days to submit event report 30 days after event date to get result on report approval 100 points to pass Extracurricular Learning Experience 19

ELE Portal Manual For general students

How to access ELE Portal? 1. Direct Access: http: //apps. ucsiuniversity. edu. my/ecas/Front. aspx 2. Go to https: //www. ucsiuniversity. edu. my/current-students Click “ELE Portal” Home

Home Login with current IIS ID (student ID) and password

Homepage view

Home Functions List 1. Club Proposal For student to submit new club formation proposal 2. Event Proposal For student that is already in an student organisation to submit a proposal to organise an event under the student organisation 3. Club Proposal Review For Student Organisation’s President usage only 4. Event Proposal Review For Student Organisation’s President usage only

Functions List – cont’ 5. Join a club For student to join student organisation 6. Club member approval For Student Organisation’s President usage only 7. Event Registration For event committee usage only 8. Take Attendance For event committee usage only

Functions List – cont’ 9. My Profile For student to check their personal particular, print ELE transcript, keep track of the point accumulation status, and their ELE subject status 10. Event Review Report For event committee usage only 11. Submit Event Participation Report For student to submit their event participation report after attending the event Home

To join a student organisation ELE Portal manual for general student

Home To join a club/society/association Step 1: Select “Join a Club”

Home To join a club/society/association Identify the club you would like to join and click “JOIN NOW”

Select “Member” as your participation level Select “Submit”

Home To submit report after event ELE Portal manual for general student

Home To submit report after event Select “Submit Event Participation Report”

Home To submit report after event Events which you have attended will be listed here automatically. Click this button to start doing your report. Report must be submitted within 7 days after the events end

To submit report after event Home All details about the event will be show here

To submit report after event Home Add relevant self-reflection and describe how you learn it during the event in the description. For example of acceptable report, you can refer to: https: //goo. gl/Nxq 5 Xc

To submit report after event Home Answer 3 questions on Event Reflection For example of acceptable report, you can refer to: https: //goo. gl/Nxq 5 Xc

To submit report after event Home Upload a photo of the event photo size is limited to 1 MB and below

To submit report after event Home Fill in remarks if there is any.

To submit report after event Home If the event you join is a competition, please select the position you won in this field

IMPORTANT REPORT SUBMISSION STATUS Report Status Summary Approved – Report accepted and ELE point was granted Rejected – Report rejected and ELE point not granted, refer to next slide for more explanation Overdue – You did not submit the report within 7 days after the event end, you still can submit the report, but approval of the report will take more than 30 days Expired – You did not submit the report within the point accumulation deadline, point forfeited Extracurricular Learning Experience In the “My Profile”, you can see all the events that you participate in, and the report status. 40 Home ELE Point Granted will be show here, only “Approved” event report will show the ELE Point here and added into the subject

IMPORTANT EVENT REPORT REJECTION Home Reason of rejection If you did not write your report properly, the ELE Administrator will reject the report, you will not get any ELE point if your report is rejected, you will receive an email at your Student Email mentioning the reason of rejection You can re-submit a proper report again to get the point, for example of acceptable report, you can refer to: https: //goo. gl/Nxq 5 Xc All the report must be submitted and approved within the point accumulation deadline to pass the subject. Extracurricular Learning Experience 41 Report Rejected You can still resubmit the report if the Subject point accumulation deadline not ended yet, click this button to resubmit

Home To check status of your ELE subject ELE Portal manual for general student

Home To check status of your ELE subject Click “My Profile”

Home To check status of your ele subject The record of the points you have accumulated, you need 100 points here to pass The deadline for you to accumulate 100 point is show here Club membership record Event participation record

Home Student Affairs & Alumni th 9 Floor, Block G, KL Campus (South Wing) UCSI University Extracurricular Learning Experience 45

Extracurricular Learning Experience 46