External Examiner Workshop The Assessment Process Colin Davis

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External Examiner Workshop

External Examiner Workshop

The Assessment Process Colin Davis Academic Registry 20 November 2013

The Assessment Process Colin Davis Academic Registry 20 November 2013

Scope • This presentation covers the assessment process for Middlesex qualifications • This will

Scope • This presentation covers the assessment process for Middlesex qualifications • This will include programmes delivered at Middlesex campuses, and also those delivered under joint and franchise collaborations in the UK and overseas • Also included are validated programmes which have adopted Middlesex arrangements for assessment

Topics • Campuses and Schools • Assessment Boards & Programme Progression Committees • Timing

Topics • Campuses and Schools • Assessment Boards & Programme Progression Committees • Timing of Boards • Structure of degrees • Module Grades and Administrative grades • Re-assessment and deferred assessment • Compensation • Extenuating Circumstances and Deferrals • Plagiarism • Classification of degrees

Session 1: 1 st tier boards, role of external examiner, 20 -point scale •

Session 1: 1 st tier boards, role of external examiner, 20 -point scale • Separate regulations for UG and PG students • Sections A, B, C, E differ • Section D relates to external examiners’ responsibilities

Campuses and Schools • Campuses –Hendon, Dubai, Mauritius, Malta –Other (collaborative programmes) • Schools

Campuses and Schools • Campuses –Hendon, Dubai, Mauritius, Malta –Other (collaborative programmes) • Schools –S&T, BS, H&E –A&D, M&P, LAW, IWBL • Student –has one base campus –studies a programme owned by one school

School Structure A School has several Departments, each with a Head of Department (Ho.

School Structure A School has several Departments, each with a Head of Department (Ho. D) A Department has several groups, or clusters of Programmes, each with a Director of Programmes (Do. P) Each Programme has a Programme Leader (PL)

Subjects and Programmes Each module in the university belongs to one Subject e. g.

Subjects and Programmes Each module in the university belongs to one Subject e. g. module code PSY 3000 -belongs to the PSYchology Subject -is at level 6 (Honours) Each Programme is made up of modules drawn from one or more Subjects

Two-tier system of Assessment Boards (D) Subject Boards (1 st tier) [confirm module grades]

Two-tier system of Assessment Boards (D) Subject Boards (1 st tier) [confirm module grades] Programme Progression Committee (2 nd tier) [decide students’ progression] OR School Assessment Board (2 nd tier) [award final qualifications]

Timing of Undergraduate Boards (E 1) • September starters –June: main Boards –July: H&E,

Timing of Undergraduate Boards (E 1) • September starters –June: main Boards –July: H&E, S&T resit Boards –September: Other resit Boards • January Yr 1 starters –July: main Boards –September: resit Boards –Year 2 UG commences in September –Jan start also for UG yr 2 & 3 • Summer School –September: main Boards –June: resit boards

Timing of Postgraduate Boards (E 1) TAUGHT MODULES • September starters –June: main Boards

Timing of Postgraduate Boards (E 1) TAUGHT MODULES • September starters –June: main Boards –September: resit Boards • January starters –July: main Boards –September: resit Boards DISSERTATION • September starters –Nov/ Dec: main Boards • January starters –February: main Boards

Credit points and the 20 point Grading Scale (E 5) Used for all modules

Credit points and the 20 point Grading Scale (E 5) Used for all modules within Middlesex programmes, including joint and franchise arrangements. Also used on those validated programmes which have adopted Middlesex credit point and grading structures.

Structure of Full-Time Honours Degree (A) YEAR 1 YEAR 2 YEAR 3 Module =

Structure of Full-Time Honours Degree (A) YEAR 1 YEAR 2 YEAR 3 Module = 30 credits Year = 120 credits Hons degree = 360 credits (120+ level 6+ 210+ level 5+ 360 level 4+) Module 1 Module 2 Module 3 Module 4 Module 5 Module 6 Module 7 Module 8 Module 9 Module 10 Module 11 Module 12

Structure of Full-Time Masters Degree (A) YEAR 1 Module 2 Module 3 Module 4

Structure of Full-Time Masters Degree (A) YEAR 1 Module 2 Module 3 Module 4 Dissertation Module = 30 credits Dissertation = 60 credits Masters = 180 credit points (inc 150+ at level 7; 30 - at level 6) 12 months (normally) See table in section A for credit point requirements for a variety of qualifications

Module Grades (E 5) Grade Honours Degree Masters Degree 1 -4 first distinction 5

Module Grades (E 5) Grade Honours Degree Masters Degree 1 -4 first distinction 5 -8 upper second merit 9 -12 lower second pass 13 -16 third 17 marginal fail: compensation allowed 18 fail: compensation allowed 19 fail 20 fail: incomplete

Administrative Grades (E 5) X did not attend 20 I attended – failed to

Administrative Grades (E 5) X did not attend 20 I attended – failed to participate in all assessment incomplete with good reason U academic misconduct under investigation P academic misconduct proven Y UNGRADED PASS S aegrotat C COMPENSATED FAILURE H not assessed

Re-assessment / deferred assessment (E 7) Failure of a module (grades 17, 18, 19,

Re-assessment / deferred assessment (E 7) Failure of a module (grades 17, 18, 19, 20) results in a re-assessment opportunity in the exam, coursework or both Deferral of exam/coursework is also possible Example codes: RE, RC, RA, DE, DC, DA DERC etc

Capping of grades at re-assessment Level 3/4 No capping Level 5/6/7 Capping at component

Capping of grades at re-assessment Level 3/4 No capping Level 5/6/7 Capping at component level only

Compensation (E 10) Modules at grade 17 or 18 may be compensated Subject to

Compensation (E 10) Modules at grade 17 or 18 may be compensated Subject to satisfactory overall performance By second tier Board 30 points at level 4 (60 if learning outcomes met) 30 points at level 5+ (60 if extenuating circumstances). Maximum 30 points for Masters

Module mark sheet (subject board) LAW 1001 (grades) Regno 50% exam 50% cwk overall

Module mark sheet (subject board) LAW 1001 (grades) Regno 50% exam 50% cwk overall grade nnn 0435 11 7 nnn 4523 18 18 18 RA 5 I DE nnn 4743 9 nnn 6816 18 9 18 RE nnn 9284 15 20 20 RC nnn 1325 16 7 11 nnn 1575 U 9 U

Module mark sheet (subject board) LAW 1001 (marks) Regno 50% exam 50% cwk av.

Module mark sheet (subject board) LAW 1001 (marks) Regno 50% exam 50% cwk av. mark overall grade nnn 0435 63% 58% 9 nnn 4523 32% 34% 33% 18 RA nnn 4743 68% I DE 58% 18 RE nnn 6816 30% nnn 9284 43% nnn 1325 40% 64% nnn 1575 U 58% 20 RC 52% 11 U

Submission of extenuating circumstances (D 9) Submitted by the student electronically to the assessment

Submission of extenuating circumstances (D 9) Submitted by the student electronically to the assessment manager (via Uni. Help). S/he will decide whether to grant deferral of assessment Considered by PPCs in making progression decisions & School Assessment Boards in making awards

Deferral of modules (E 8) Granted centrally by assessment managers, for exams, coursework or

Deferral of modules (E 8) Granted centrally by assessment managers, for exams, coursework or both, on a module by module basis, based on specific extenuating circumstances submitted A general statement of extenuating circumstances, not linked to deferrals, may be made for consideration at Boards For confidential issues, the “sealed envelope” system, for the attention of the chair only, is in place

Progressing Student : Subject Assessment Board & PPC At the end of each year

Progressing Student : Subject Assessment Board & PPC At the end of each year His/her module grades are decided by (one or more) Subject Assessment Boards, then His/her overall progression decided by (one) Programme Progression Committee Assessment grades and a progression decision are published for each student

Finalist Student At the end of the final year of the programme His/her module

Finalist Student At the end of the final year of the programme His/her module grades are decided by (one or more) Subject Assessment Boards, then The final award is made by the School Assessment Board The conferred qualification is published

Academic Misconduct (section F) Reported to Chair of the Subject Assessment Board (U grade)

Academic Misconduct (section F) Reported to Chair of the Subject Assessment Board (U grade) Referred to Academic Registrar at MU for investigation If disputed by student, investigation panel ensues Registrar recommends penalty to Assessment Board P grade & penalties Applies to all programmes include all collaborative programmes Delegated responsibility to some collaborative partners

Classification of Honours Degrees (E 4. 4) 2 profiles based on level 5 and

Classification of Honours Degrees (E 4. 4) 2 profiles based on level 5 and above (240 points) level 6 and above (120 points) To achieve a clear class in a profile, a student must achieve : 50% of credits in that class+, No more than 25% low grades for 1 st and 2 -1 A borderline profile has: 50% of credits in that class+, More than 25% low grades There are rules to decide class (E 4. 4. 2 & E 4. 4. 3)

No discretion (E 4. 4. 2) Both profiles give same clear class Clear class

No discretion (E 4. 4. 2) Both profiles give same clear class Clear class at level 6, and not more than 1 class above profile at levels 5&6 Clear class at levels 5&6, and profile at level 6 is on an adjacent lower borderline

Exercising Discretion 1 (E 4. 4. 3) There is only 1 profile and it

Exercising Discretion 1 (E 4. 4. 3) There is only 1 profile and it is borderline There are two profiles and both are borderline The two profiles do not fall into any combination specified under E 4. 4. 2

Exercising Discretion 2 (E 4. 4. 3) Bear in mind Level 6 / final

Exercising Discretion 2 (E 4. 4. 3) Bear in mind Level 6 / final stage work Grade for dissertation / core module(s) at level 6 Extenuating circumstances The need to be consistent

Hons Class (50% in class) lev 5 & 6 module grade ABC 2000 3

Hons Class (50% in class) lev 5 & 6 module grade ABC 2000 3 xxxxxx ABC 2005 1 xxxxxx ABC 2010 2 xxxxxx XYZ 2666 4 ABC 3000 9 ABC 3500 11 XYZ 3000 13 XYZ 3100 16 1 st Lev 6 xxxxxx L 2

Classification of Masters degrees (E 4. 6) 1 profile based on level 7+ Minimum

Classification of Masters degrees (E 4. 6) 1 profile based on level 7+ Minimum 60 graded credit points Distinction 60 pt dissertation grade 4+ 50% remaining credit grade 4+ Merit 60 pt dissertation grade 8+ 50% remaining credit grade 8+

Masters 50% method module credit grade ABC 4992 60 3 ABC 4000 30 4

Masters 50% method module credit grade ABC 4992 60 3 ABC 4000 30 4 ABC 4510 30 8 ABC 4800 30 16 outcome Distinction

Considering extenuating circumstances (D 8) Subject Boards Extenuating circumstances do not alter grades Finalist

Considering extenuating circumstances (D 8) Subject Boards Extenuating circumstances do not alter grades Finalist boards Considered when discretion may be applied (as defined in E 4. 4. 2) But note D 6, General Discretion

Example finalist profiles Honours degree finalist see example sheet Masters finalist see example sheet

Example finalist profiles Honours degree finalist see example sheet Masters finalist see example sheet