External Examiner Induction 201415 External Examiner Induction University

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External Examiner Induction 2014/15

External Examiner Induction 2014/15

External Examiner Induction • University Overview • Structure and Purpose of Boards • Role

External Examiner Induction • University Overview • Structure and Purpose of Boards • Role of the External Examiner • Undergraduate/Postgraduate Regulations & Grading criteria • IT Access: Wolf, Pebble. Pad and e: Vision • Finance: Claims • Useful Contacts

University Overview • Faculty structure: – – Faculty of Science and Engineering (operating as

University Overview • Faculty structure: – – Faculty of Science and Engineering (operating as a faculty since 13 -14) Faculty of Arts (operating as a faculty from 14 -15) Faculty of Social Sciences (operating as a faculty from 14 -15) Faculty of Education, Health and Wellbeing (operating as a faculty from 14 -15) • A number of themed Research Institutes / Centres • Student Profile (12 -13 data): • White 58. 0 % Female 59. 5 % 19 – 20 years old 30. 7 % From West Midlands 74. 9 % Studying full-time 69 % 20 credit framework for both UG and PG

Structure and Purpose of Boards Module Results Award & Progression Stage One (Internal) Board

Structure and Purpose of Boards Module Results Award & Progression Stage One (Internal) Board Internal Checking External Examiners not required to attend Stage Two An on-going process throughout the academic year. The External Examiner interacts with module staff and students in a variety of ways. Stage Three (External) Board Confirmation Ratification External Examiners required to attend

Board Stage Profiles… Attendance Activities Paperwork

Board Stage Profiles… Attendance Activities Paperwork

Module Results: Stage Three (External) Board Reduced membership Chair of Stage One (Internal) Board

Module Results: Stage Three (External) Board Reduced membership Chair of Stage One (Internal) Board Secretary External Examiners Report and record Stage One (Internal) Board activity Formally ratify recommendations Receive a verbal overview from external examiner Formal report submitted 4 weeks after Stage Three (External) Board Formal minutes taken

Award & Progression: Stage Three (External) Board Reduced membership Chair of Stage 1 (Internal)

Award & Progression: Stage Three (External) Board Reduced membership Chair of Stage 1 (Internal) Board Secretary External examiners Short and focused Report and record Stage 1 (Internal) activity Formally agree recommendations Receive brief report from External Examiner Formal minutes taken Statistics / comparisons Student transcripts Chair’s Report External Examiner’s report

Paperwork: in more detail • The Stage 1 (Internal) Chair’s Report • Module Summary

Paperwork: in more detail • The Stage 1 (Internal) Chair’s Report • Module Summary Forms • Future developments – the move to paperless boards and better statistical data

Essential Role of the External Examiner Part B: Assuring and enhancing academic quality Chapter

Essential Role of the External Examiner Part B: Assuring and enhancing academic quality Chapter B 7: External examining Expectation: Higher education providers make scrupulous use of external examiners 18 indicators of sound practice: • • • defining the role (Indicators 1 -3) nomination and appointment (Indicators 4 -6) carrying out the role (Indicators 7 -10) recognition of the work of external examiners (Indicator 11) external examiners' reports (Indicators 12 -16) serious concerns (Indicators 17, 18)

Essential Role of the External Examiner Part B: Assuring and enhancing academic quality Chapter

Essential Role of the External Examiner Part B: Assuring and enhancing academic quality Chapter B 7: External examining

Essential Role of the External Examiner Definitions • Threshold academic standards are the minimum

Essential Role of the External Examiner Definitions • Threshold academic standards are the minimum level of achievement that you have to reach to succeed on your course and achieve the qualification. A key feature of this is that threshold standards should not vary from one higher education provider to another. • Academic standards are the standards that individual degree-awarding bodies set and maintain for the award of their academic credit or qualifications. They include the standards of performance that a student needs to demonstrate to achieve a particular classification of a qualification.

Essential Role of the External Examiner Part A: Setting and maintaining threshold academic standards

Essential Role of the External Examiner Part A: Setting and maintaining threshold academic standards These Chapters cover the issues relevant to the setting and maintaining of academic standards. Chapter A 1: The national level Chapter A 2: The subject and qualification level Chapter A 3: The programme level Chapter A 4: Approval and review Chapter A 5: Externality Chapter A 6: Assessment of achievement of learning outcomes

What am I expected to do? Module Results External Examiner • Moderate a sample

What am I expected to do? Module Results External Examiner • Moderate a sample of student work to determine the accuracy and consistency of internal marking of assessment tasks (level 4 (for HNDs & FDs), 5 and above) • Confirm assessment is in accordance with module regulations • Confirm the continuing currency of the range of modules • Approve assessment tasks for next year Progression & Award External Examiner • Provide impartial, independent and informative advice/comments and recommendations to assure and enhance • Meet with students • Comment on collaborative provision • Attend Assessment Boards • Submit an annual report x 4 weeks after the final Stage 3 assessment board • Confirm that University and Course regulations have been applied consistently and fairly for all students studying on courses belonging to the Board. • Confirm each student’s award and classification, where they have met the requirement for the award.

What am I not expected to do? Module Results External Examiner • Second mark

What am I not expected to do? Module Results External Examiner • Second mark assignments/ exam scripts • Arbitrate on marker’s disagreements internal grading • Change grades of individual students • Viva students to obtain additional academic information Progression & Award External Examiner • Change grades of individuals or groups • Viva students to obtain additional information to determine a grade or classification, except where required by a professional body

Regulations: Undergraduate, Foundation, Taught Postgraduate and Professional Doctorates. • Broken down into sections (F-Z

Regulations: Undergraduate, Foundation, Taught Postgraduate and Professional Doctorates. • Broken down into sections (F-Z according to awards and read in conjunction Section title with A-E) A General Regulations - 20 credit B Admissions - 20 credit C Enrolment and Registration - 20 credit D Student Assessment E Assessment Boards F Foundation degree -20 credit G Cert. HE and Dip. HE - 20 credit H Single honours degree - 20 credit J Integrated Joint honours degree - 20 credit K Sandwich Honours degree - 20 credit L Single honours Bracketed Awards - 20 credit M Top Up degree - 20 credit N Graduate certificate and diploma - 20 credit P Postgraduate and Masters degree -20 credit Q Integrated Masters - 20 credit S Higher National Certificates and Diploma - 20 credit T Foundation and Preparatory Studies U Accelerated Single Honours Degree V Professional Doctorate Regulations W Masters Top Up Awards - 20 credit Z Credit only - 20 credit

Regulations: Grading Schemes Mark Performance Result 3 -6 Result 7 90 -100% Outstanding Pass

Regulations: Grading Schemes Mark Performance Result 3 -6 Result 7 90 -100% Outstanding Pass 80 -89% Excellent Pass 70 -79% Very Good Pass 60 -69% Good Pass 50 -59% Satisfactory Pass 40 -49% Pass (levels 3 -6) Fail (level 7) Pass N/A Defer (first attempt) Fail (following second attempt) *30 -39% Pass by compensation Pass N/A 30 -39% Compensatable fail (levels 3 -6) Defer (first attempt) Compensatable Defer (following second attempt) Fail (following third attempt) N/A 15 -29% Fail Defer (first attempt) Compensatable Defer (following second attempt) Fail (following third attempt) N/A 0 -14 Fail Defer (following a first attempt) Fail (following a second attempt)

Regulations: Grading Schemes (cont. )

Regulations: Grading Schemes (cont. )

IT Access External Examiners are sponsored for an IT account by ASQ at the

IT Access External Examiners are sponsored for an IT account by ASQ at the time of appointment. Accounts are for the examiners period of tenure i. e. 4 years + 1 (if extended) • View module materials; • Read student assessments submitted through the Formative or Summative e-Submission process; • Mark summative e-Submissions assessments that have been read by you • View module materials in the gateway resource section; • Dependant on permission level given have a range of functionality; • Read student assessments submitted into the gateway • • • Access relevant Academic Standards and Quality documents and internal/external links; Change your personal details; Contact us through a generic email address to raise any queries; Receive regular news updates; Upload your annual reports; Read a response to your annual reports

Finance: Claims Basic Annual Fee for Module Results Board £ 350 Basic Annual Fee

Finance: Claims Basic Annual Fee for Module Results Board £ 350 Basic Annual Fee for Award Board £ 200 Additional Daily Attendance Allowance £ 50 Mentoring Fee £ 50 Daily Attendance Allowance (Self Employed) £ 180 • An annual fee will only be paid when the External Examiner report has been received by ASQ; • Claim forms can be completed on-line however; the form must be printed off, signed in Blue ink (electronic signature NOT accepted); • All original receipts must be submitted with the claim receipts as non submission will result in expenses being taxed. Annual fees and daily rates are taxable; • Daily attendance allowances will be paid for attendance at boards to which the external is appointed and separate additional visits to the University. Dates of visits must be included on the claim form. Claim forms without dates included will be returned and may result in payment being delayed. Self-employed external examiners can claim the daily attendance rate of £ 180 for each day they visit the University or Partner Institution).

Useful Contacts Name Title Email Phone Catherine Shaw Assistant Academic Registrar (Quality Management) c.

Useful Contacts Name Title Email Phone Catherine Shaw Assistant Academic Registrar (Quality Management) c. b. shaw@wlv. ac. uk 01902 32(3182) Belinda Cross Senior Quality Officer (for contractual queries, including final reports) b. cross@wlv. ac. uk 01902 32(3141) Mandy Sahota External Examining Support (for contractual queries, including final reports) Mandy@wlv. ac. uk 01902 32(2880) Lynn Redfern Student Office Manager City Campus (for board arrangement queries) L. Redfern@wlv. ac. uk 01902 32(1188) Jayne Hines Student Office Manager City Campus (for board arrangement queries) j. hines@wlv. ac. uk 01902 32(2629) Phil Whittingham STAR Office Manager (for transnational and research queries) p. whittingham@wlv. ac. uk 01902 32(1631) Scott Dean Student Office Manager Walsall Campus (for board arrangement queries) s. w. dean@wlv. ac. uk 01902 32(3259)