EXPRe S Third Board Meeting Welcome and Introduction

EXPRe. S: Third Board Meeting Welcome and Introduction - 2008 January 30 EXPRe. S Project Team JIVE, Coordinating Institution

Welcome • • • Agenda Administrivia Substitutes and Proxies Quorum Project Changes 2008 January EXPRe. S- Third Board Meeting 2

Agenda- General Start - End 8: 30 - 8: 40 - 9: 00 - 9: 30 - 11: 00 - 11: 15 - 11: 45 - 12: 45 - 14: 00 2008 January Description Welcome: introduction, administrivia, proxies, chairmanship SURFnet- developments in research networks supporting science: Neggers Coordinators view: Langevelde Activity Updates (~15 minutes each) - NA 1/NA 4: Yun - NA 2: Conway - NA 3: Chevers - SA 1: Szomoru - SA 2: Colomer - JRA 1: Yun, Kettenis –COFFEE BREAK– Planning for next review - Organizing and writing text, Collecting data Extending contract - Discussing options Lunch & Wrap up EXPRe. S- Third Board Meeting 3

Administrivia • Changes to Agenda • Remote participants • Telecon/Videocon • Guests in the meeting • Identify visitors • Rules w/r/t leaving the room for voting 2008 January EXPRe. S- Third Board Meeting 4

Substitutes and Proxies • Voting Proxies • AARNet selected Tasso Tzioumis • Sh. AO selected Paco Colomer • Hart. RAO indicated that they will vote with the majority • Representation • Paco Colomer representing CNIG-IGN • Nanni/Mantovani Representing INAF 2008 January EXPRe. S- Third Board Meeting 5

Quorum • Per the Consortium Agreement: The Governing Board may validly meet if two-thirds (2/3) of its members are present or represented. • 19 Partners, 13 individuals make quorum • Attendance/Quorum 2008 January EXPRe. S- Third Board Meeting 6

Meeting Minutes • Current Meeting Minutes • Minutes taken by Yvonne Kool • Action items to be requested explicitly • Previous meeting minutes were accepted via email vote • Previous minutes • Accepted via email • Action items 2008 January EXPRe. S- Third Board Meeting 7

Action Items from previous meeting Nr. Action By Term 3 Create an image gallery on the web. PR officer a. s. a. p. 4 Plan a new EVN-NREN meeting. J. Chevers a. s. a. p. 6 Come up with ideas how to involve TIGO. All a. s. a. p. 7 Ask the board members how difficult the process of getting an audit certificate was and discuss this with the EC. C. Yun a. s. a. p. 8 Check the receipt of the audit certificate of OSO. C. Yun a. s. a. p. 11 Contact the EC and explore what extension of the project might entail. Report the findings back to the Board C. Yun 12 Send out a reminder to the Board in January 2008 to start working on the next 18 month plan. C. Yun 13 Start sending change requests to the 18 month plan in the January-February timeframe if you wish and expect them to be incorporated into the next Annual Report. All 2008 January EXPRe. S- Third Board Meeting 8

Project Changes • Chairman and Vice-Chairman • Ari will “retire” as Chairman • Tasso is currently vice-Chair • Vote on new Chairman and Vice-Chairman • Changes to Project Organogram (see next slide) • Yvonne Kool’s name added • Charles Yun proposed for JRA 1 2008 January EXPRe. S- Third Board Meeting 9

Introduction Management Organogram 2008 January EXPRe. S- Third Board Meeting 10

EXPRe. S Timeline DRAFT 2008 January EXPRe. S- Third Board Meeting 11

2008 January EXPRe. S- Third Board Meeting 12