EXPRe S Annual Review 2007 April 17 Project

EXPRe. S Annual Review - 2007 April 17 Project Financial Overview: Past 12 Months T. Charles Yun EXPRe. S Project Team JIVE, Coordinating Institution EXPRe. S is made possible through the support of the European Commission (DG-INFSO), Sixth Framework Programme, Contract #026642

Agenda 13: 15 -14: 00 Financial Overview for Past 12 Months 45 Finances 14: 00 -15: 15 Overview of project next 18 Months 15: 15 -16: 00 Open Discussion 16: 00 -16: 20 Reviewer Internal Meeting 16: 20 -16: 30 First Feedback to the team 16: 30 Conclusion / End of First Year Review 2007 April 17 EXPRe. S Annual Review 2

Financial Overview: Previous 12 Months Funding • Distribution of funds • Receipt of first EC tranche • 85% distribution to partners executed • 15% remainder to be distributed late April 2007 • Seemingly unbalanced distribution between partners • NA 1, NA 4, SA 1, and JRA 1 are centered at JIVE • JIVE provides administrative support for NA 2, NA 3 • Per activity distribution is much more balanced • Note that all four NA's are combined for the graph 2007 April 17 EXPRe. S Annual Review 3

Financial Overview: Previous 12 Months Distribution of Funding, by Partner 2007 April 17 EXPRe. S Annual Review 4

Financial Overview: Previous 12 Months Distribution of Funding, by Activity 2007 April 17 EXPRe. S Annual Review 5

Financial Overview: Previous 12 Months Form A Inconsistencies • A 3. 2, Breakdown of the EC contribution per reporting period • A 3. 3, Financial Information, 18 Months • Form A 3. 2 • Year 1: • 18 Months: • Form A 3. 3 • 18 Months: 1, 200, 000 € 1, 572, 000 € (first tranche) 1, 200 € • The Project Office decided to move forward with a first distribution to participants based on the A 3. 3 total. Rounding each partners' allocation to an even thousand, the 18 month figure is 1, 226, 208 €. 2007 April 17 EXPRe. S Annual Review 6

Financial Overview: Previous 12 Months Detail: Historical A 3. 2, A 3. 3 2007 April 17 EXPRe. S Annual Review 7

Financial Overview: Previous 12 Months Spending: Summary (1 of 2) 12 Month Distrib. 1 JIVE 2 Requested Contrib. % adjust 390, 000 € 579, 238 € 149% AARNET 2, 800 € 0€ 3 DANTE 2, 000 € 4 PSNC 5 -50, 000 € new % 529, 238 € 136% 0% 0€ 0% 910 € 46% 34, 533 € 58, 112 € 168% 34, 112 € 99% SURFnet 1, 200 € 0€ 0% 6 ASTRON 36, 873 € 0€ 0% 7 CNIG-IGN 21, 533 € 678 € 3% 8 CSIRO 5, 333 € 20, 000 € 375% 5, 000 € 94% 9 HARTRAO 3, 333 € 0€ 0% -24, 000 € -15, 000 € 10 INAF 34, 867 € 7, 924 € 23% 11 MPIf. R 68, 200 € 2, 965 € 4% 12 MRO 61, 533 € 42, 758 € 69% 13 NAIC 15, 333 € 0€ 0% 14 NCU 4, 867 € 1, 055 € 22% 15 OSO 21, 867 € 7, 193 € 33% 16 Sh. AO 18, 667 € 23, 698 € 127% -5, 000 € 18, 698 € 100% 17 TIGO 8, 400 € 21, 546 € 257% -13, 000 € 8, 546 € 102% 18 Uni. Man 78, 067 € 24, 771 € 32% 19 VIRAC 8, 065 € 40, 364 € 500% 8, 364 € 104% 817, 472 € 831, 212 € 1. 02% 692, 212 € 85% Total 2007 April 17 EXPRe. S Annual Review -32, 000 € 8

Financial Overview: Previous 12 Months Spending: Summary (2 of 2) 12 Month Distrib. 1 JIVE 2 Requested Contrib. % adjust 390, 000 € 579, 238 € 149% AARNET 2, 800 € 0€ 3 DANTE 2, 000 € 4 PSNC 5 -50, 000 € new % 529, 238 € 136% 0% 0€ 0% 910 € 46% 34, 533 € 58, 112 € 168% 34, 112 € 99% SURFnet 1, 200 € 0€ 0% 6 ASTRON 36, 873 € 0€ 0% 7 CNIG-IGN 21, 533 € 678 € 3% 8 CSIRO 5, 333 € 20, 000 € 375% 5, 000 € 94% 9 HARTRAO 3, 333 € 0€ 0% -24, 000 € -15, 000 € 10 INAF 34, 867 € 7, 924 € 23% 11 MPIf. R 68, 200 € 2, 965 € 4% 12 MRO 61, 533 € 42, 758 € 69% 13 NAIC 15, 333 € 0€ 0% 14 NCU 4, 867 € 1, 055 € 22% 15 OSO 21, 867 € 7, 193 € 33% 16 Sh. AO 18, 667 € 23, 698 € 127% -5, 000 € 18, 698 € 100% 17 TIGO 8, 400 € 21, 546 € 257% -13, 000 € 8, 546 € 102% 18 Uni. Man 78, 067 € 24, 771 € 32% 19 VIRAC 8, 065 € 40, 364 € 500% 8, 364 € 104% 817, 472 € 831, 212 € 1. 02 % 692, 212 € 85% Total 2007 April 17 EXPRe. S Annual Review -32, 000 € 9

Financial Overview: Previous 12 Months Deviations: Overspending • JIVE • An opportunity to use a short period of idle MIT Haystack engineering time appeared for important upgrades to the Mk 5 systems. A subcontract was established after consultation with our Science Officer. • Some equipment was forward ordered • Both CSIRO and VIRAC will claim their entire three years of spending during the first year. • CSIRO found that their costs were higher than expected and asked to bring forward their costs in response; their internal budgeting will adjust to these costs and the shifted funding. • VIRAC completed construction • PSNC and SHAO seem to be overspending, but they have executed just over one-third of their three year budgets 2007 April 17 EXPRe. S Annual Review 10

Financial Overview: Previous 12 Months Deviations: Non-spending • Sites claiming zero spending: • AARNet. • SURFnet. • ASTRON • Hart. RAO. • NAIC • Note that three of the five partners received less than 5, 000 € for the first period. • Non-spending does not mean non-effort • SURFnet and JIVE are coordinating the installation and optimization of the next network bundle • AARNet has been working closely with CSIRO to install and deploy connectivity to their facilities 2007 April 17 EXPRe. S Annual Review 11

Financial Overview: Previous 12 Months Deviations: Under-spending • Sites under-spending: • DANTE, CNIG-IGN, INAF, MPIf. R, NCU, OSO, Uni. Man • Note that DANTE and NCU received less than 5, 000 € for the first period • CNIG-IGN, MPIFR, OSO, UNIMAN • The remaining partners have had delays in their network construction/installation timeline 2007 April 17 EXPRe. S Annual Review 12

Financial Overview: Previous 12 Months Spending: Audited Returns in Green 12 Month Distrib. 1 JIVE 2 Requested Contrib. % adjust 390, 000 € 579, 238 € 149% AARNET 2, 800 € 0€ 3 DANTE 2, 000 € 4 PSNC 5 -50, 000 € new % 529, 238 € 136% 0% 0€ 0% 910 € 46% 34, 533 € 58, 112 € 168% 34, 112 € 99% SURFnet 1, 200 € 0€ 0% 6 ASTRON 36, 873 € 0€ 0% 7 CNIG-IGN 21, 533 € 678 € 3% 8 CSIRO 5, 333 € 20, 000 € 375% 5, 000 € 94% 9 HARTRAO 3, 333 € 0€ 0% -24, 000 € -15, 000 € 10 INAF 34, 867 € 7, 924 € 23% 11 MPIf. R 68, 200 € 2, 965 € 4% 12 MRO 61, 533 € 42, 758 € 69% 13 NAIC 15, 333 € 0€ 0% 14 NCU 4, 867 € 1, 055 € 22% 15 OSO 21, 867 € 7, 193 € 33% 16 Sh. AO 18, 667 € 23, 698 € 127% -5, 000 € 18, 698 € 100% 17 TIGO 8, 400 € 21, 546 € 257% -13, 000 € 8, 546 € 102% 18 Uni. Man 78, 067 € 24, 771 € 32% 19 VIRAC 8, 065 € 40, 364 € 500% 8, 364 € 104% 817, 472 € 831, 212 € 1. 02 € 692, 212 € 85% Total 2007 April 17 EXPRe. S Annual Review -32, 000 € 13

Financial Overview: Previous 12 Months Audited Financials • Partners with Audited Form C • JIVE • PSNC • CSIRO • INAF • TKK/MRO • Ude. C/TIGO • Uni. Man • VIRAC • Digital copies of all audits are in the final report. 2007 April 17 EXPRe. S Annual Review 14

Financial Overview: Previous 12 Months Anomalies name distribution requested contrib. JIVE 390000 579238 PSNC 34533 58112 TKK 61533 name requested contrib. 390000 579238 UNIMAN 78067 24771 42758 MPG 68200 2965 8065 40364 TKK 61533 42758 UNIMAN 78067 24771 ASTRON 36873 0 SHAO 18667 23698 INAF 34867 7924 UDEC 8400 21546 PSNC 34533 58112 CSIRO 5333 20000 OSO 21867 7193 INAF 34867 7924 CNIG-IGN 21533 678 OSO 21867 7193 SHAO 18667 23698 MPG 68200 2965 CORNELL 15333 0 UMK 4867 1055 UDEC 8400 21546 DANTE 2000 910 Ve. A/VIRAC 8065 40364 CNIG-IGN 21533 678 CSIRO 5333 20000 AARNET 2800 0 UMK 4867 1055 SURFnet 1200 0 NRF 3333 0 ASTRON 36873 0 AARNET 2800 0 3333 0 DANTE 2000 910 15333 0 SURFnet 1200 0 Ve. A/VIRAC NRF CORNELL 2007 April 17 EXPRe. S Annual Review JIVE distribution 15

Financial Overview: Previous 12 Months Audit Certificates • "Encouraged" audits from all partners • Based on suggestion from the EC • Proved to be a valuable suggestion as international auditing expectations required time to bridge • Resistance • Many partners who received smaller distributions in period 1 expressed valid resistance to the audits • Non-EC partners expressed concern regarding a non-standard audit/auditor • Benefits • Through the process, most partners have been exposed to the intricacies and potential difficulties of the audit process • Several partners exerted significant effort to comply 2007 April 17 EXPRe. S Annual Review 16

Financial Overview: Previous 12 Months Non-European Partners • Some partners had administrative difficulties with first tranche • Hart. RAO and Arecibo • Travel Costs • Intercontinental is expensive • The Project Office continues to encourage participation in person • We encourage remote participation; face to face is always more effective • Provide some travel support • Internal meetings are co-scheduled • Project meetings try to coincide with other large gatherings 2007 April 17 EXPRe. S Annual Review 17

Agenda 13: 15 -14: 00 Financial Overview for Past 12 Months 14: 00 -15: 15 Overview of project next 18 Months 15 NA 1, NA 2, NA 3, NA 4 15 SA 1 15 SA 2 15 JRA 1 15: 15 -16: 00 Open Discussion 16: 00 -16: 20 Reviewer Internal Meeting 16: 20 -16: 30 First Feedback to the team 16: 30 Conclusion / End of First Year Review 2007 April 17 EXPRe. S Annual Review 18

Conclusion Questions/Answers • Contact information T. Charles Yun Project Manager EXPRe. S (JIVE) tcyun at jive dot nl • Additional Information http: //expres-eu. org/ http: //www. jive. nl/ • [note: only one “s”] EXPRe. S is made possible through the support of the European Commission (DG-INFSO), Sixth Framework Programme, Contract #026642 2007 April 17 EXPRe. S Annual Review 19

Conclusion EXPRe. S 2007 April 17 EXPRe. S Annual Review 20