EXPORT CYCLE Roles and Responsibilities Prepared and presented

EXPORT CYCLE (Roles and Responsibilities) Prepared and presented by Ricky Pillay AGENT OF

EXPORT CYCLE - Roles and Responsibilities INDENT or SALES contract Banking rules - Commerical 1 - SARB 2 Contract of Carriage Seller Beneficiary | Resident Buyer Applicant Contract of Insurance VAT Customs clearance other | non resident Goods Price Incoterms Payment terms | payment method Pre-inspection Payment terms | Payment Risk | SAD box 28 Mode Documents Bank docs | straight b/lading | “to order” b/lading Dispute Clearing/shipping instruction Time periods for clearances Record keeping up to 5 years INCOME TAX Delivery address, storage, disposal

EXPORT CYCLE - Roles and Responsibilities INDENT or SALES contract Banking rules - Commerical 1 - SARB 2 Seller Shipper Buyer Consignee Contract of Carriage Contract of Insurance VAT Customs clearance other Goods Price Incoterms Procurement of carriage | unloading , THC ( C+D terms) | limited liability Pre-inspection Payment Mode Breakeven point | transport document Documents Freight statements Dispute Clearing/shipping instruction Time periods for clearances Record keeping up to 5 years INCOME TAX Delivery address, storage, disposal

EXPORT CYCLE - Roles and Responsibilities INDENT or SALES contract Banking rules - Commerical 1 - SARB 2 Seller Insured Buyer Insured Contract of Carriage Contract of Insurance VAT Customs clearance other Goods Price Incoterms Clause A, B, C (clarify in the sales contract) Pre-inspection Payment Mode Documents Proof of premium Dispute Clearing/shipping instruction Time periods for clearances Record keeping up to 5 years INCOME TAX Delivery address, storage, disposal

EXPORT CYCLE - Roles and Responsibilities INDENT or SALES contract Banking rules - Commerical 1 - SARB 2 Contract of Carriage Seller Vendor Buyer Qualifying purchaser Contract of Insurance VAT Customs clearance other Goods Price Incoterms Zero rate (C+D, E+F) | STD rate | doc. requirements | tax fraction Pre-inspection Payment Mode Documents Tax invoice | invoice currency Dispute Clearing/shipping instruction Time periods for clearances Record keeping up to 5 years INCOME TAX Delivery address, storage, disposal

EXPORT CYCLE - Roles and Responsibilities INDENT or SALES contract Banking rules - Commerical 1 - SARB 2 Contract of Carriage Contract of Insurance VAT Customs clearance other Seller Exporter Buyer Importer Goods Prohibition and Restrictions | Tariff classification | origin of goods Price Customs Valuation Incoterms Customs Valuation q Registration, licensing and surety q Accreditation and penalties Pre-inspection Payment Mode Documents Invoice | certificate of origin | packing list | other Dispute Clearing/shipping instruction Time periods for clearances Record keeping up to 5 years INCOME TAX Delivery address, storage, disposal

EXPORT CYCLE - Roles and Responsibilities INDENT or SALES contract Banking rules - Commerical 1 - SARB 2 Contract of Carriage Seller Barriers to export Contract of Insurance VAT Customs clearance other Buyer Goods Price Incoterms Mandatory local laws may override incoterms (e. g. VAT) Pre-inspection Exports Payment Mode Route | international sanctions | transit laws Documents Dispute Type of resolution | place of resolution Clearing/shipping instruction Time periods for clearances Record keeping up to 5 years INCOME TAX Delivery address, storage, disposal

EXPORT CYCLE - Roles and Responsibilities E ard w n I ing s s e proc Home Transit. p m processing Te port H rt ex o p I Ex K J Bond store B H A E Home Temp. import A D L Outward processing Shipping instruction Time periods for clearances Sto F res Record keeping up to 5 years INCOME TAX Delivery address, storage, disposal

EXPORT CYCLE - Roles and Responsibilities Exports - SEA Status Place of delivery Delivery timeline BOE submission CODE 1 Notification of failure to export Proof of Export FCLG depot 6 hrs before goods are packed into a container Not later than 2 hrs before goods are delivered When cargo is received at depot 3 calendar days after release When sea way bill is stamped SOB FCL Terminal 12 hrs before the export stack closes Not later than 2 hrs before container reaches terminal Gate in at terminal 4 calendar days after release When cargo has exited the gate BBK BULK Terminal 6 hrs before schedule departure Not later than 2 hrs before goods are delivered When goods are received at the terminal 4 calendar days after release Code 8 – Failure to get release (code 1) is a failure to export Incomplete clearance declaration for containerised cargo can be submitted without container number but supplementary declaration inserting container number must be submitted within time frames. Clearing/shipping instruction Time periods for clearances Record keeping up to 5 years INCOME TAX Delivery address, storage, disposal

EXPORT CYCLE - Roles and Responsibilities Exports - ROAD BOE submission CODE 1 Notification of failure to export Proof of Export Not later than 1 hr before the truck reaches the land border post Gate 30 minutes after release until goods reach the land border post When truck crosses export gate (CN 2) Code 8 – Failure to get release (code 1) is a failure to export Other requirements for carriers q Must carry hard copy manifest q Must carry hard copy of customs declaration/s q Must submit to SARS advance truck, crew and cargo departure notice Clearing/shipping instruction Time periods for clearances Record keeping up to 5 years INCOME TAX Delivery address, storage, disposal

EXPORT CYCLE - Roles and Responsibilities q Records must be kept by means of an appropriate computer-based system, subject to any conditions and requirements as may be prescribed by rule. q The customs authority may allow a person to deviate from the above and to use any appropriate paperbased system for record keeping purposes, subject to such conditions or requirements as the customs authority may determine. q The person submitting the declaration, report, statement, return, notice, notification, application, request or other document or communication bears the burden of proving that the information contained therein is true and correct. (CCA 904) q Registered entities must obtain permission from SARS to store records and archives off-site Clearing/shipping instruction Time periods for clearances Record keeping up to 5 years INCOME TAX | transfer pricing Delivery address, storage, disposal, 522. 02

Ricky Pillay AGENT OF