Exploring Microsoft Office Word 2007 Chapter 3 Enhancing

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Exploring Microsoft Office Word 2007 Chapter 3: Enhancing a Document Robert Grauer, Keith Mulbery,

Exploring Microsoft Office Word 2007 Chapter 3: Enhancing a Document Robert Grauer, Keith Mulbery, Michelle Hulett Committed to Shaping Nextthe Generation of ITof. Experts. Committed to the Shaping Next Generation IT Experts.

Objectives n n n n Insert a table Format a table Sort and apply

Objectives n n n n Insert a table Format a table Sort and apply formulas to table data Convert text to a table Insert Clip Art and images into a document Format a graphic element Insert Word. Art into a document Insert symbols into a document Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 2

Parts of a Table Click this icon to select the entire table Column Cell

Parts of a Table Click this icon to select the entire table Column Cell Row Cell merged across columns Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 3

Three Options for Inserting a Table n n n Choose the columns and rows

Three Options for Inserting a Table n n n Choose the columns and rows using the grid Choose the insert table option Draw a table Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 4

Using Tab in a Table Using the Tab key moves you from cell to

Using Tab in a Table Using the Tab key moves you from cell to cell n n Tab in a table moves you to the next cell To add a tab character to a cell, use Ctrl+Tab Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 5

Insert Rows or Columns n n Insert and delete rows and columns using the

Insert Rows or Columns n n Insert and delete rows and columns using the buttons provided To delete only the data in the cells, highlight and use the Delete key from your keyboard Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 6

Merge and Split Cells n n Highlight cells you would like to merge Select

Merge and Split Cells n n Highlight cells you would like to merge Select the Merge Cells button on the toolbar Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 7

Sizing Cells n n Row Height: vertical space from top to bottom Column Width:

Sizing Cells n n Row Height: vertical space from top to bottom Column Width: horizontal space from left to right Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 8

Resizing Cells by Dragging When only a row or the cell adjacent to the

Resizing Cells by Dragging When only a row or the cell adjacent to the border you are moving is selected, only that row’s border will change n n Cursor changes to a double arrow when its placed over the column border When no cell is selected, the entire column’s border will be moved When a row or a cell is selected, only the border in that row will move Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 9

Table Styles n n More arrows Table styles are predefined styles Click ‘more’ to

Table Styles n n More arrows Table styles are predefined styles Click ‘more’ to get additional style choices Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 10

Predefined Table Styles Modify a style Make a new style n n n Mouse-over

Predefined Table Styles Modify a style Make a new style n n n Mouse-over previews the style Click to apply the style Add your own style using New Table Style Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 11

Formatting a Style n n Shading: cell background color Border: line style around each

Formatting a Style n n Shading: cell background color Border: line style around each cell Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 12

Shading n Choose a color, no color or get more shading colors Copyright ©

Shading n Choose a color, no color or get more shading colors Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 13

Table Alignment Click for the properties dialog box n n Use properties dialog to

Table Alignment Click for the properties dialog box n n Use properties dialog to align the table on the page Position the entire table between margins Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 14

Data Alignment Setting vertical alignment to bottom or center would help the design n

Data Alignment Setting vertical alignment to bottom or center would help the design n Change the alignment of the selected cell(s) using alignment options Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 15

Text Direction Click to rotate data in a cell One click Two clicks Three

Text Direction Click to rotate data in a cell One click Two clicks Three clicks n n Text direction changes data direction within selected cells Note: the text rotates each time you click Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 16

Cell Margins Adjust cell margins and cell spacing Adjusting cell margins Adjusting cell spacing

Cell Margins Adjust cell margins and cell spacing Adjusting cell margins Adjusting cell spacing n Adjust white space inside of cells (margins) and the spacing between cells Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 17

Formulas—Cell Addresses Use cell addresses to create formulas n n Columns are labeled alphabetically

Formulas—Cell Addresses Use cell addresses to create formulas n n Columns are labeled alphabetically Rows are labeled numerically Cells are the intersection A 1 is a cell address Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 18

Cell Addresses in Formulas n n n Use formulas as you would in Excel

Cell Addresses in Formulas n n n Use formulas as you would in Excel Choose a number format (currency, date, etc. ) Relative addresses, use syntax Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 19

Cell Formulas n n Use Shift+F 9 to show your formulas (fields) Word provides

Cell Formulas n n Use Shift+F 9 to show your formulas (fields) Word provides the syntax formulas Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 20

Sorting Data in a Table Choose ascending or descending n n Choose the column

Sorting Data in a Table Choose ascending or descending n n Choose the column title you want to use as the primary sort Then you can sort using secondary and tertiary columns Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 21

Text to Table Option Select the text you want to move into a table

Text to Table Option Select the text you want to move into a table n n Number of columns are associated with the “Separate text at” option Use Text to Table option when pre-typed data would work better in a table Equal column widths is the default Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 22

Graphic Tools n n Clip Art Pictures Word. Art Symbols Copyright © 2010 Pearson

Graphic Tools n n Clip Art Pictures Word. Art Symbols Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 23

Copyright n n n Copyright protects work and gives its producer exclusive rights to

Copyright n n n Copyright protects work and gives its producer exclusive rights to its use and reproduction Assume all work on the Internet is copyrighted and do not use something unless it is stated to be in the public domain Be sure to read all license agreements to see how you may use an image Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 24

Inserting Clip Art Insert Clip Art opens the Clip Art task panel n Insert

Inserting Clip Art Insert Clip Art opens the Clip Art task panel n Insert Clip Art and the Clip Art task pane will open Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 25

Clip Art Task Pane Use keywords when searching for art Limit search by collection

Clip Art Task Pane Use keywords when searching for art Limit search by collection and/or media Inserts where the cursor is Located on your page n n n Opens the Clip Art Organizer Opens your browser and takes you to Microsoft’s site to search for more clips Search for clips by keyword Limit your search by collection or media To position image where your insert point is, double click image Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 26

Clip Art Organizer Hover your mouse over the image for information about the image

Clip Art Organizer Hover your mouse over the image for information about the image Collections on your computer Click down arrow for the task pane Add keywords to the clip art for searching n n Clip Art pieces have associated keywords and can be organized in the organizer You may add, change or delete keywords using the Edit Keywords dialog box Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 27

Inserting a Picture Insert Picture opens dialog box to browse to your saved picture

Inserting a Picture Insert Picture opens dialog box to browse to your saved picture file n n n Add your own picture from a saved file on your computer Pictures may be from a digital camera, scanned, or found on the Internet If you get a picture online, be sure it is from a legal source Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 28

Manipulating Your Graphic Handles change the size of the overall image n n Size

Manipulating Your Graphic Handles change the size of the overall image n n Size your graphics using the handles Hold down the shift key to keep the proportions of the art when sizing it Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 29

Text Wrapping Acts like a letter Wrapping options Acts like a watermark Art will

Text Wrapping Acts like a letter Wrapping options Acts like a watermark Art will cover text n n Choose how your graphic interacts with text Square and tight wrap the text around the graphic Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 30

Wrapping Options In line With Text Tight Square n The most popular options are:

Wrapping Options In line With Text Tight Square n The most popular options are: In line with Text, Square, and Tight Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 31

More Wrapping Options Through Top and Bottom In Front of Text Behind Text n

More Wrapping Options Through Top and Bottom In Front of Text Behind Text n Other options are: Through, Top and Bottom, In Front of Text, and Behind Text Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 32

Picture Quick Styles More styles n n Mouse over style to preview the style

Picture Quick Styles More styles n n Mouse over style to preview the style Click to apply the style Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 33

Make Your Own Picture Style n Use the picture shape, border and effects to

Make Your Own Picture Style n Use the picture shape, border and effects to make your own styles Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 34

Cropping Before cropping After cropping n Cropping hides parts of an image Copyright ©

Cropping Before cropping After cropping n Cropping hides parts of an image Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 35

Brightness No changes +40 brightness -40 brightness n Brightness is the ratio between lightness

Brightness No changes +40 brightness -40 brightness n Brightness is the ratio between lightness and darkness in an image Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 36

Contrast No changes +40 contrast -40 contrast n Contrast increases or decreases the difference

Contrast No changes +40 contrast -40 contrast n Contrast increases or decreases the difference in dark and light areas of the image Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 37

Compressing Images n n n Graphics increase the document’s size— compression helps shrink that

Compressing Images n n n Graphics increase the document’s size— compression helps shrink that size Once you are done making changes to an image, use the compress tool to shrink the size of your file You cannot undo your changes to an image once you have compressed it Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 38

Word. Art Choose your design n n Create decorative text Text becomes an image

Word. Art Choose your design n n Create decorative text Text becomes an image as Word. Art Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 39

Word. Art—Write the Text Choose the font Choose the size Type your text Choose

Word. Art—Write the Text Choose the font Choose the size Type your text Choose bold or italics n n Add text Press enter for another line of text Choose font, size, bold or italics Click OK Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 40

Formatting Word. Art 3 D effects Drop shadow effects Text area deals with text

Formatting Word. Art 3 D effects Drop shadow effects Text area deals with text options Change the Word. Art style Arrange—deals with interaction of different objects with each other and the document’s text Shape Fill—changes color Shape Outline—changes border color Change Shape—changes the Word. Art shape n Format Word. Art ribbon makes changes to the Word. Art Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 41

Inserting Symbols More symbols if you don’t see the symbol you are looking for

Inserting Symbols More symbols if you don’t see the symbol you are looking for n n Add symbols not found on the keyboard Use fonts such as Wingdings or Webdings Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 42

Questions? Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 43

Questions? Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 43

All rights reserved. No part of this publication may be reproduced, stored in a

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 44

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