Exploring Microsoft Office Word 2007 Chapter 3 Enhancing

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Exploring Microsoft Office Word 2007 Chapter 3: Enhancing a Document Robert Grauer, Keith Mulbery,

Exploring Microsoft Office Word 2007 Chapter 3: Enhancing a Document Robert Grauer, Keith Mulbery, Michelle Hullet Committed to Shaping Nextthe Generation of ITof. Experts. Committed to the Shaping Next Generation IT Experts.

Objectives n n n n Insert a table Format a table Sort and apply

Objectives n n n n Insert a table Format a table Sort and apply formulas to table data Convert text to a table Insert Clip Art and images into a document Format a graphic element Insert Word. Art into a document Insert symbols into a document Copyright © 2008 Pearson Prentice Hall. All rights reserved. 2

Parts of a Table Click this icon to select the entire table Table Column

Parts of a Table Click this icon to select the entire table Table Column Row Cell merged across columns Copyright © 2008 Pearson Prentice Hall. All rights reserved. 3

Three Options for Inserting a Table n n n Choose the columns and rows

Three Options for Inserting a Table n n n Choose the columns and rows using the grid Choose the insert table option Draw a table Copyright © 2008 Pearson Prentice Hall. All rights reserved. 4

Using Tab in a Table Using the Tab key moves you from cell to

Using Tab in a Table Using the Tab key moves you from cell to cell n n Tab in a table moves you to the next cell To add a tab character to a cell, use Ctrl+Tab Copyright © 2008 Pearson Prentice Hall. All rights reserved. 5

Insert Rows or Columns n n Insert and delete rows and columns using the

Insert Rows or Columns n n Insert and delete rows and columns using the buttons provided To delete only the data in the cells, highlight and use the Delete key from your keyboard Copyright © 2008 Pearson Prentice Hall. All rights reserved. 6

Merge and Split Cells n n Highlight cells you would like to merge Select

Merge and Split Cells n n Highlight cells you would like to merge Select the Merge Cells button on the toolbar Copyright © 2008 Pearson Prentice Hall. All rights reserved. 7

Resizing Cells by Dragging When only a row or the cell adjacent to the

Resizing Cells by Dragging When only a row or the cell adjacent to the border you are moving is selected, only that row’s border will change n n Cursor changes to a double arrow when its placed over the column border When no cell is selected, the entire column’s border will be moved When a row or a cell is selected, only the border in that row will move Copyright © 2008 Pearson Prentice Hall. All rights reserved. 8

Table Styles n n More arrows Table styles are predefined styles Click ‘more’ to

Table Styles n n More arrows Table styles are predefined styles Click ‘more’ to get additional style choices Copyright © 2008 Pearson Prentice Hall. All rights reserved. 9

Predefined Table Styles Modify a style Make a new style n n n Mouse-over

Predefined Table Styles Modify a style Make a new style n n n Mouse-over previews the style Click to apply the style Add your own style using New Table Style Copyright © 2008 Pearson Prentice Hall. All rights reserved. 10

Formatting a Style n n Shading: cell background color Border: line style around each

Formatting a Style n n Shading: cell background color Border: line style around each cell Copyright © 2008 Pearson Prentice Hall. All rights reserved. 11

Shading n Choose a color, no color or get more shading colors Copyright ©

Shading n Choose a color, no color or get more shading colors Copyright © 2008 Pearson Prentice Hall. All rights reserved. 12

Cell Margins Adjust cell margins and cell spacing Adjusting cell margins Adjusting cell spacing

Cell Margins Adjust cell margins and cell spacing Adjusting cell margins Adjusting cell spacing n Adjust white space inside of cells (margins) and the spacing between cells Copyright © 2008 Pearson Prentice Hall. All rights reserved. 13

Formulas—Cell Addresses Use cell addresses to create formulas n n Columns are labeled alphabetically

Formulas—Cell Addresses Use cell addresses to create formulas n n Columns are labeled alphabetically Rows are labeled numerically Cells are the intersection A 1 is a cell address Copyright © 2008 Pearson Prentice Hall. All rights reserved. 14

Cell Addresses in Formulas n n n Use formulas as you would in Excel

Cell Addresses in Formulas n n n Use formulas as you would in Excel Choose a number format (currency, date, etc. ) Relative addresses, use syntax Copyright © 2008 Pearson Prentice Hall. All rights reserved. 15

Cell Formulas n n Use F 8 to show your formulas (fields) Word provides

Cell Formulas n n Use F 8 to show your formulas (fields) Word provides the syntax formulas Copyright © 2008 Pearson Prentice Hall. All rights reserved. 16

Graphic Tools n n Clip Art Pictures Word. Art Symbols Copyright © 2008 Pearson

Graphic Tools n n Clip Art Pictures Word. Art Symbols Copyright © 2008 Pearson Prentice Hall. All rights reserved. 17

Inserting Clip Art Insert Clip Art opens the Clip Art task panel n Insert

Inserting Clip Art Insert Clip Art opens the Clip Art task panel n Insert Clip Art and the Clip Art task pane will open Copyright © 2008 Pearson Prentice Hall. All rights reserved. 18

Clip Art Task Pane Use keywords when searching for art Limit search by collection

Clip Art Task Pane Use keywords when searching for art Limit search by collection and/or media Inserts where the cursor is Located on your page n n n Opens the Clip Art Organizer Opens your browser and takes you to Microsoft’s site to search for more clips Search for clips by keyword Limit your search by collection or media To position image where your insert point is, double click image Copyright © 2008 Pearson Prentice Hall. All rights reserved. 19

Clip Art Organizer Hover your mouse over the image for information about the image

Clip Art Organizer Hover your mouse over the image for information about the image Collections on your computer Click down arrow for the task pane Add keywords to the clip art for searching n n Clip Art pieces have associated keywords and can be organized in the organizer You may add, change or delete keywords using the Edit Keywords dialog box Copyright © 2008 Pearson Prentice Hall. All rights reserved. 20

Inserting a Picture Insert Picture opens dialog box to browse to your saved picture

Inserting a Picture Insert Picture opens dialog box to browse to your saved picture file n n n Add your own picture from a saved file on your computer Pictures may be from a digital camera, scanned, or found on the Internet If you get a picture online, be sure it is from a legal source Copyright © 2008 Pearson Prentice Hall. All rights reserved. 21

Manipulating Your Graphic Handles change the size of the overall image n n Size

Manipulating Your Graphic Handles change the size of the overall image n n Size your graphics using the handles Hold down the shift key to keep the proportions of the art when sizing it Copyright © 2008 Pearson Prentice Hall. All rights reserved. 22

Text Wrapping Acts like a letter Wrapping options Acts like a watermark Art will

Text Wrapping Acts like a letter Wrapping options Acts like a watermark Art will cover text n n Choose how your graphic interacts with text Square and tight wrap the text around the graphic Copyright © 2008 Pearson Prentice Hall. All rights reserved. 23

Wrapping Options In line With Text Tight Square n The most popular options are:

Wrapping Options In line With Text Tight Square n The most popular options are: In line with Text, Square, and Tight Copyright © 2008 Pearson Prentice Hall. All rights reserved. 24

Word. Art Choose your design n n Create decorative text Text becomes an image

Word. Art Choose your design n n Create decorative text Text becomes an image as Word. Art Copyright © 2008 Pearson Prentice Hall. All rights reserved. 25

Word. Art—Write the Text Choose the font Choose the size Type your text Choose

Word. Art—Write the Text Choose the font Choose the size Type your text Choose bold or italics n n Add text Press enter for another line of text Choose font, size, bold or italics Click OK Copyright © 2008 Pearson Prentice Hall. All rights reserved. 26

Formatting Word. Art 3 D effects Drop shadow effects Text area deals with text

Formatting Word. Art 3 D effects Drop shadow effects Text area deals with text options Change the Word. Art style Arrange—deals with interaction of different objects with each other and the document’s text Shape Fill—changes color Shape Outline—changes border color Change Shape—changes the Word. Art shape n Format Word. Art ribbon makes changes to the Word. Art Copyright © 2008 Pearson Prentice Hall. All rights reserved. 27

Questions? Copyright © 2008 Pearson Prentice Hall. All rights reserved. 28

Questions? Copyright © 2008 Pearson Prentice Hall. All rights reserved. 28

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Exploring Microsoft Office Word 2007 Chapter 1 WhatExploring Microsoft Office Word 2007 Chapter 1 What