Exploring Microsoft Office 2016 Series Editor Mary Anne

Exploring Microsoft® Office 2016 Series Editor Mary Anne Poatsy Mulbery|Krebs|Hogan|Cameron |Davidson|Lau|Lawson|Williams Series Created by Dr. Robert T. Grauer

Exploring Power. Point 2016 Chapter 2 Presentation Development Planning and Preparing a Presentation

Objective 1: Create a Presentation Using a Template Skills: Create a New Presentation Based on a Template

Create a Presentation Using a Template • A template is a file that includes the formatting elements like: §Backgrounds §Themes with color schemes and font selections for titles and text boxes §Slide layouts to position content placeholders

Create a Presentation Using a Template • Click File tab, select New. • Power. Point displays a gallery of templates including the Blank Presentation. In addition, you can search online for more templates.

Create a Presentation Using a Template Photo Albums search term

Objective 2: Modify a Presentation Based on a Template Skills: Modify a Placeholder Modify a Layout Add Pictures and Modify a Caption

Modify a Presentation Based on a Template • A template that you download may have custom slide layouts unique to that particular template. • After you download a template, you can modify it by: §Changing a font style or size §Moving or deleting a placeholder §Moving an object on the slide

Hands-on Exercise in class-1 • Task 1: Create a new presentation based on a template § a. Start Power. Point. • If you directly open a new blank presentation, you can click File tab, and then select New to display the templates. § b. Click the Photo Albums category in Suggested searches. Thumbnails of sample Photo Album templates will display. § c. Click Contemporary photo album (any template that you like) and click Create in the Preview window. § d. View the slide show and read each of the instructions included in the template.

Hands-on Exercise in class-1 • Task 1: Create a new presentation based on a template § e. Click the INSERT tab and click Header & Footer in the Text group. Click the Notes and Handouts tab in the Header and Footer dialog box. Create a handout header with your name and the current date and a handout footer with your instructor’s name and your class. Include the current date. The page number feature can remain active. Click Apply to All. § f. Save the presentation as p 02 h 1 Center_Last. First.

Hands-on Exercise in class-1 • Task 2: Modify a placeholder

Objective 3: Create a Presentation in Outline View Skills: Use Outline View Edit in Outline View

Create a Presentation in Outline View Outline pane

Objective 4: Modify an Outline Structure Skills: Edit the Outline

Modify an Outline Structure • Because Outline View shows the overall structure of a presentation, it can be used to move bullets or slides until the outline’s organization is perfected. • The view of the outline can be collapsed or expanded to display the slide contents or just slide titles. The collapsed Outline View displays only slide icons and the titles of the slides, whereas the expanded Outline View displays the slide icon, the title, and the slide contents. • The figure show the outline in collapsed view so only the slide number, icon, and title are shown. Note the lines under the slide titles, which indicate that there additional levels, but they are not displayed.

Hands-on Exercise in class-2 • Task 1: Use outline view § a. Download p 02 h 1 Center_Last. First, open it, and save the presentation as p 02 h 2 Ccenter_Last. First, changing h 1 to h 2. § b. Click the VIEW tab and click Outline View in the Presentation Views group.

Hands-on Exercise in class-2 • Task 1: Use outline view

Hands-on Exercise in class-2 • Task 1: Use outline view

Hands-on Exercise in class-2 • Task 2: Edit the outline

Objective 6: Import an Outline Skills: Import a Rich Text Format Outline

Import an Outline • You can add slides to a presentation in several ways if the content exists in other formats, such as an outline in Word. • Outlines that you create using Outline View in Microsoft Word can be imported into a Power. Point presentation. When saving a Word document, you save it in the Rich Text Format (. rtf). This is a universal format that preserves the formatting of a document and can be used to import files to and from Mac and Windows platforms. • There are some problems when importing an. rtf file, so you may want to import a plain text file, which has the. txt extension. Because the plain text format does not preserve formatting, each line of an outline becomes a separate slide.

Objective 7: Reuse Slides from an Existing Presentation Skills: Reuse Slides from Another Presentation

Reuse Slides from an Existing Presentation • When creating a new presentation, you can use slides from an existing Power. Point presentation. • The figure shows the slides from the external Power. Point presentation in the right pane. Simply click the slides that you want to reuse in the new presentation.

Hands-on Exercise in class-3 • Task 1: Import a rich text from outline § a. Download “p 02 h 3 Med. Outline ” and save it in the “assignment” folder. § b. Create a new bland presentation and save it as p 02 h 3 Mission_Last. First. § c. Click the New Slide arrow, click Slides from Outline, and then navigate to the location of the assignment folder. § d. Browse and open file p 02 h 3 Med. Outline. The outline is opened and new slides are added to the presentation. § e. Click the VIEW tab and click Outline View in the Presentation Views group. The outline retains its hierarchy. Each slide has a title and bulleted text.

Hands-on Exercise in class-3 • Task 1: Import a rich text from outline § f. Apply the Integral theme to all slides. Click Design tab and select Integral theme in the Theme group. The Integral theme adds a subtle blue line next to the title. p. Save the presentation.

Hands-on Exercise in class-3 • Task 2: Reuse slides from another presentation § a. Download “p 02 h 3 Wellness. pptx ” in the assignment folder. § b. On Slide 1, click the New Slide arrow in the Slides group on the HOME tab. Click Reuse Slides at the bottom of the New Slides gallery. § c. Click Browse, click Browse File, and then locate the assignment folder. Select p 02 h 3 Wellness. pptx, and then click Open.

Hands-on Exercise in class-3 • Task 2: Reuse slides from another presentation