Experience Sharing on Web Accessibility Virginia Fung Manager

Experience Sharing on Web Accessibility Virginia Fung Manager- Public Affairs and Communications 30 October 2015

Launch of Revamped Website in 2013 Before 2013 Since 2013 Revamped Period: Mid 2012 - Late 2013

Total Visitors in 2013 - 2015

Key Stakeholders Candidates (including SEN candidates) Schools and Teachers Parents Exam Personnel Media and General Public

Features of the HKEAA Website No. of webpages • 2, 000 -3, 000 No. of PDFs • 14, 000 -14, 500 No. of videos • 50 Web Accessibility Standard • WCAG 2. 0 Level AA

Web Accessibility Recognition Scheme • Receiving “Gold Award” in the Web Accessibility Recognition Scheme in 2014 and 2015

Keys to Success Supportive Management Support from Stakeholders Keys to Success Support from OGCIO Collaborative Website Management Team Experienced Service Providers

The Challenges are…… • Raising the awareness of colleagues on web accessibility • Converting 14, 000 -14, 500 PDFs into accessible PDFs • Checking and reviewing the accessible PDFs • Providing training and support to the members of the internal website management team

Website Accessible for All • Social Responsibility • Legal Responsibility • Fairness in the provision of examination reference materials • In 2015, around 2, 000 candidates applied for special examination arrangements

What have we done to make our PDFs accessible? 1. Internal Communications Review of Web Accessibility Standard of the HKEAA website Proposal to the Management and Meeting with Key Divisions Website Management Team Meeting and Focus Group Interviews PDFs Conversion Plan ready (2 -3 months for internal divisions ) Training for Website Management Team

What have we done to make our PDFs accessible? 2. Training for Staff Contents What is Web Accessibility? Concerns of Persons with Disabilities on Using Websites WCAG 2. 0 Success Criteria – Level A, Level AA Hands-on training on Adobe Acrobat and Word Related Resources

What have we done to make our PDFs accessible? 3. Reference Materials for Internal Staff • OGCIO Web Accessibility Handbook • Tips on creating accessible PDFs and Word Documents • Web Accessibility Checklist - Word document - PDF - Powerpoint - Video - Audio

What have we done to make our PDFs accessible? 4. Support from website developer (4 months by batch) - Alt texts for images - Table elements - Links and Link text - Default language - Document title - Tab and reading order - Page numbering

What have we done to make our PDFs accessible? 5. Web Accessibility Audit • Code scanning • Visual review • Assistive technology testing • Human Testing

What have we done to make our PDFs accessible? 6. Liaison with Disability Group

What have we done to make our PDFs accessible? 6. Liaison with Disability Group Remark: The HKEAA is dedicated to adopting accessibility design for the corporate website. However, due to the nature of some of the contents, a number of files are presented in image format, including samples of candidates' performance in the HKDSE Examination. If you have difficulty in reading the images, you may contact. . .

What have we done to improve the accessibility of videos and audio clips? Caption Transcript

What have we done to improve accessibility of videos and audio clips? Transcript

Web Accessibility Statement

What’s next? • • • Regular Training and Updates for Staff OGCIO Web Accessibility Recognition Scheme Annual Web Accessibility Review Providing powerpoint templates Text-only version for corporate materials (launched in 2014) • Including web accessibility requirements in quotation specifications for the production of corporate materials (including videos, audio clips, and documents)

- End -