Executive Steering Committee Program Advisory Committee February 19
Executive Steering Committee Program Advisory Committee February 19, 2015
Agenda q EBS Governance Structure q SAP Modules and Solutions q SAP Flexible Real Estate Demonstration 2
Changes in EBS Governance to support implementation of new modules and optimize use of SAP 3
EBS Mission & Goal (Est. in 2009) • Mission - Drive efficient use of SAP to support City-wide, standardized best business processes to improve City service delivery. • City Council Goal - The Enterprise Business Solution Division (EBS) will leverage the City's investment in the SAP system in support of the City Council's goal to deliver efficient, effective and accountable City services. • SAP is the preferred solution - Bureaus will work with EBS on business requirements when requesting a new technology solution to determine if requirements can be met by SAP functionality. 4
EBS Governance • Established in 2009 • Executive Steering Committee - city-wide view; operating on principles that recognizes bureau business needs but applies an enterprise perspective in addressing those needs. • Program Advisory Committee - have an advisory role to the ESC and will strive for consensus but the PAC chair will have final decision and veto authority. 5
Why EBS Governance Strategy? • Initial structure was established to support SAP implementation • Focused heavily on HCM, Finance & Logistics and Reporting • Need to implement Enterprise Asset Management Modules – Plant Maintenance & Real Estate • Strategy to support optimizing use of SAP Implement => Post Go-Live Support => Optimize SAP • Involve more Business Process Owners to “RUN SAP”. 6
SAP Timeline 6 years SAP Purchase 2006 FILO Go-Live 2008 HCM Go-Live 2009 Post Go-Live Support 2009 -2012 Re-design Time Mgmt Module 2013 Current Priorities 2015 Current Priorities – (1) Optimize use of SAP – procure to pay, usability; (2) Implement additional modules - EAM 7
SAP Overview 8
SAP - Industry Specific Public Sector 9
SAP Modules Implemented Functionalities Purchased Implemented in 2013 Implementation TBD 2008/2009 √ Customer Relationship Mgmt (CRM) Financials Financial Accounting √ General Ledger √ Accounts Payable √ Accounts Receivable √ Fixed Asset √ Controlling √ √ Treasury & Risk Management Real Estate Management √ Travel Management √ Grants Management √ Project Systems √ √ Public Sector Collections & Disbursements Funds Management Public Sector Records Management √ √ 10
SAP Modules Implemented Functionalities Purchased Implemented in 2008/2009 Implemented in 2013 Implementation TBD Human Capital Management Personnel Administration √ Payroll √ Time Management √ Organizational Management √ √ ESS/MSS e-Recruitment X Personal Cost Planning X Compensation Management √ √ Training & Events Personnel Development √ FMLA Workbench √ Learning Solution √ 11
SAP Modules Implemented in 2008/2009 Functionalities Purchased Implemented in 2013 Implementation TBD Supplier Relationship Management Plant Maintenance Management √ √ Self-Service Procurement (SRM) √ Purchase Requisitions & Orders √ Catalogue Content Management Supply Chain Mgmt Sales & Distribution √ Purchasing / Materials Management √ Warehouse Management √ Product Life Cycle Mgmt √ Document Management Technology Net. Weaver Business Intelligence √ Net. Weaver - Enterprise Portal √ Net. Weaver Technology - PI (Process Integrator) √ Business Objects √ 12
Summary of SAP Investment Functional Modules (excludes solutions) City purchased SAP ERP 6. 0 Business Suite and Business Objects (BOBJ Reporting Tool) Total Modules Purchased Modules implemented in 2008/2009 Modules implemented in 2013 Modules that City will NOT implement Modules planned for future implementation = 39 = 22 =4 =2 = 11 (57%) (10%) (4%) (29%) 13
Project Management and Implementation Project Management Toolbox Success in past 2 years = 100% ü Learning Solution (e-Learning) ü HCM – FMLA ü Treasury Management ü Vendor and Employee payments using ACH payment method 14
Project Management and Implementation Solution Design Toolbox Optimize Requirements Design Build & Test Deploy Operate Success in past 2 years = 100% ü Employee Time Evaluation Redesign ü ESS/MSS Time Management Tools ü New Labor Contracts Implementation – PFFA, PPA, COPPEA, etc. ü City’s Sick Time Ordinance 15
AKT Global Recommendations • AKT Report (January, 2013) ü Meet goal = Implement planned modules ? ü Work in progress – CTO – Technology Assessment Recommendation #6 16
SAP DEMO SAP Real Estate Module Consultant – John Chapman 17
Thank you! 18
- Slides: 18