Executive Steering Committee Program Advisory Committee December 18

Executive Steering Committee Program Advisory Committee December 18, 2014

Agenda q Welcome Back…CFO! q EBS Cost Allocation q EBS Updates q. Status of Tickets 2

CFO Welcome Back! 3

EBS Cost Allocation Update and follow-up questions? Ralph Smith 4

EBS Updates 5

EBS Annual Work Cycle July Fiscal Year June Priority #1: Production support such as system availability, maintenance, security roles, training, etc. Priority #2: Keep system compliant with Federal/State laws, union rules, etc. HOT PACK, DCTU, Year-End Tax Updates Priority #3: Planned Work Stabilize FY 13 Projects, New Project Intake July – Aug Hot Pack Testing, Year-End Updates Sept - Dec Work on New Projects Jan - June 6

Labor Contract Update Work in Progress: • DCTU 2013 -17 • DCTU Seasonal and Park Rangers LOA • PPCOA Captain and Commanders to Non Rep. Upcoming 7

HCM Projects: Jan – June 2015 Dec 14 Jan 15 Feb 15 Mar 15 Apr 15 May 15 Jun 15 Sick Time Phase 2 Misc. LOA (PPCOA & Park Rangers) DCTU Contract Changes HR Processes & Forms HR SAP Benefits 8

FILO Projects: Jan – June 2015 Dec 14 Jan 15 Feb 15 Mar 15 Apr 15 May 15 Jun 15 Year-End 1099 BES Activity Allocation (Jan – June 2015) Implement PSCD for OCT (Feb – June 2015) Consolidation of Applications…Parks, OMF Facilities Process Improvement – Procurement 9

Projects Completed Jan 2014 – Dec 2014 CAFR/Caseware Project – FY 12 initial Build (4/30), FY 13 Test (6/30), Prepare FY 14 CAFR July through December (12/19) HR SAP Benefits – Deferred Compensation Implementation of Labor Contracts Learning Management Solution – Content Player PBOT – Activity Allocation Maintaining Employee Emergency Contact Information in SAP Annual SAP Updates (Hot Patch Testing) 10

Status of Tickets 11

EBS Open Help. Desk Tickets 400 360 350 276 # of Tickets 300 250 214 216 Mar 14 214 Jul 14 216 200 193 150 100 50 0 Series 1 Nov 11 360 Sep 13 276 Dec 14 193 Time 12

Open Tickets by Functional Areas Assignment by Days < 30 30 -90 91 -180 180 -365 > 1 year Grand Total FILO 5 6 7 13 8 39 HCM 26 34 20 23 39 142 TECH/SEC 9 3 Grand Total 40 43 12 27 36 47 193 13

Outstanding Tickets by Modules SAP Modules = by Days AP - Accounts Payable AR - Accounts Receivable BN – Benefits BOBJ - Business Objects CO – Controlling FA - Fixed Assets FM - Funds Management FMLA - Family Medical Leave GL - General Ledger LSO - Learning Solution MM - Materials Management/Purchasing OM - Organizational Management PA - Personnel Administration PS - Project Systems PY - Payroll-EBS TM - Time Management TR – Treasury City. Link Portal Grand Total < 30 30 -90 91 -180 180 -365 > 1 Year Total 1 1 1 4 4 11 1 3 3 7 2 1 3 2 1 1 1 5 1 1 2 3 1 1 2 1 1 6 1 1 2 5 2 1 3 13 1 1 6 3 3 4 4 20 11 25 7 14 29 86 1 1 13 2 6 4 3 28 40 43 27 36 47 193 14

Thank you! 15