Exchange Online Objective Capabilities of Exchange Online How

Exchange Online

Objective • Capabilities of Exchange Online • How to migrate to Exchange Online • Sign up for Office 365 BETA

Exchange Online : BPOS vs. Office 365 Client Access E-mail, Calendaring Outlook 2003*, 2007, • • Delegates (“send on on • • • • 2010 Outlook Anywhere Autodiscover Outlook Web Access Custom OWA URL Entourage 2004*, 2008*, WS WS edition POP Windows Mobile i. Phone Other Active. Sync devices Black. Berry Enterprise Server (add-on) Remote device wipe • IMAP • Customize Active. Sync • • security policies Full OWA support in Firefox/Safari IM and presence in OWA side-by-side calendar view Mobile free/busy lookup Mobile reply status Mobile SMS sync Over-the-air update for Outlook mobile behalf of”) Shared mailboxes (“send as”) Server-side forwarding Out of of Office Web. Ready document viewing Conference rooms Resource booking attendant Conference room delegation Tasks • • • • Contacts, Directory • • conversation Mail. Tips Mail aggregation Shared nickname cache across OWA and mobile Message tracking (user self-service) Free-busy interop with on-premise Free/busy sharing with other orgs Share full calendar detail with other orgs Publish calendar for anonymous access [not available] • Hosted voicemail (integration with PBX) • Outlook Voice Access • “Play on phone” • • Dynamic distribution • • • Conversation view • Ignore/move Personal contacts Shared contacts Personal distribution groups Shared distribution groups Global address list Offline address book UM, Fax • • groups Restricted distribution groups Moderated distribution groups Share personal contacts Contact info update (user self-service) • Hierarchical address book • GAL segmentation • • button Missed call notifications Caller ID Company autoattendant Self-service PIN reset Message waiting indicator Voicemail preview Call answering rules Protected voicemail Security Forefront Online • Sign in using AD • • Speech-enablement of directory and autoattendant Protection for Exchange (AS/AV) Forefront for Exchange (AV) Route inbound mail on on -premises forfiltering -premise for Safe senders Blocked senders Forced TLS S/MIME • • • credentials Route outbound mail on-premise for filtering Multi-factor auth (smartcard, soft cert) Integration with onpremise RMS (for search, pre-licensing) RMS transport rules Journal decryption of RMS messages Outlook Protection Rules • S/MIME in OWA Compliance/ Archiving Administration Web-based Journal e-mail to EHA management Active Directory sync Bulk user activation Deleted item recovery Deleted mailbox recovery external archive • Exchange Personal Archive • E-Discovery (Multi. Mailbox Search) • Message Retention • Remote Power. Shell • Role Based Access Controls (RBAC) • • Exchange • • Management Console (x-premise management) Enhanced migration tools No OST resync after migration Offboarding tools Support for orgs >30, 000 users • • • (Archive and Delete Policies) Message Retention (Legal Hold Policy) Compliance Auditing Transport rules Custom disclaimers • Exchange 2007 -style Managed Folders • Multi-mailbox search export to PST • GUI for some features • PST import and export • Provision users in Applications/ Developer multiple datacenters Exchange Web Services (EWS) EWS Managed API for. NET • OWA login: public/ private radio buttons • GUI for managing some features SMTP relay MAPI/CDO access Custom code/dlls Transport agents Custom OWA themes, colors, add-ins • Public folders • •

Exchange Online - What’s Not Available? Client Access • Outlook 2003 support • Outlook Web App login: public/private buttons • Blackberry application push; advanced settings Directory • Hierarchical address book • Global Address List segmentation Voice mail • Speech-enablement of directory and auto-attendant Applications/ Developer • MAPI/CDO access • Server-side code, . dlls, transport agents • Custom Outlook Web App themes, logos, add-ins • Public folders Administration Compliance/ Archiving Security • . pst file import and export • Provisioning of users in multiple data centers • Multiple on-premise Active Directory forests • Resource forest topologies • Managed folders similar to those in Exchange 2007 • Graphical user interface for creating retention policies • Multi-mailbox search: export to. pst files • Third-party add-ins for transport rules • S/MIME in Outlook Web App • S/MIME certificate synchronization

Consumerisation of IT 95% of workers have used technology they purchased themselves for work -IDC 2011

Anywhere Access Business-Class Messaging • • Rich client access via Outlook Premium web email experience via OWA Support for a broad range of mobile devices Large mailbox sizes (25 GB) Calendaring Email PCs Contacts Tasks Company Directory Browsers Mobility Phones Offline Access

Anywhere Access Mobile Messaging • Seamless mobile access through Exchange Active. Sync® • Support for popular mobile devices • Self-service remote device wipe Windows® Phone Apple Palm/HP Nokia

Outlook Web App (OWA) Exchange Online

Online Exchange UM Architecture Acme Packet Net-Net 4500 in HA config: at least 1 per datacenter RT P S/S /TL SIP SRTP TLS/ SIP/ T SRTP TLS/ SIP/ P RT TP /S LS /T SIP /SR TLS LS/S R TP SIP/TLS/SRTP Edge server pool is operated by Lync Online

Protection and Compliance Premium Anti-Spam and Antivirus Protection External Email • • High-accuracy spam filtering Multiple virus-scanning engines Included with Exchange Online subscription Admin center provides advanced policy rules and reporting

Exchange Control Panel (ECP) Exchange Online

Protection and Compliance Native Exchange Archiving • • • Allows easy migration to a managed archive solution User experience for managing mailbox does not change Provides a way to centralised data currently stored in. pst files Archive appears alongside a user’s primary mailbox Archive can be searched with familiar tools Content can be dragged from. pst files to the archive

Protection and Compliance Retention Policies and Legal Hold • • • Policies apply to all emails within a folder by default Custom policies automatically delete or archive content Integrates with personal archive Legal hold policy captures user edits and deletions User can select retention policy for a specific email User can view expiration date

Protection and Compliance Multi-Mailbox Search • • • Web-based search capabilities can be delegated to specialists Empowers legal and compliance staff to conduct e-discovery Search works across on-premise and Exchange Online mailboxes Preview of search results Rich search criteria and targeting options Results stored in specialised mailbox

Multi-Mailbox Search Exchange Online

Visibility and Control Role Based Access Control • • Andy Ryan Joanna Rybka Donna Scott Systems Administrator Tier 1 Support (Europe) Compliance Officer Organiation Management Help Desk Discovery Management Create users Edit retention policies Create transport rules Configure UM • • • Set legal hold Edit mobile security policies Manage dynamic distribution lists All employees • • Track messages View-only recipients • • Mobile device wipe Manage groups • • Multi-mailbox search Set legal hold All employees in Europe Delegate administrative tasks within IT and beyond Granular control over scope and permissions All employees in the U. S.

The Tools Exchange Control Panel Exchange Management Shell 21 | Microsoft Confidential Exchange Management Console “Microsoft Online Portal”

Remote Power. Shell and EMC Exchange Online

Migration Exchange Online

Cutover Exchange • 31 Courier-IMAP, Cyrus, Dovecot anything IMAP

Cutover Exchange 32 • • ~150 to ~250 User Organisation ~2 Weeks for Planning and Migration • • • <= 1 k mailboxes <= 50 k object count Enable Outlook Anywhere (RPC/HTTP) on source server

Staged Exchange 33

Staged Exchange 34

Staged Exchange 35

Staged Exchange • • Up to ~5000 Users ~4 Weeks for Planning and Migration • Uses Directory Sync (Dir. Sync) • Enable Outlook Anywhere (RPC/HTTP) on source server

Email Migration Demo Exchange Online

On-premise cloud coexistence On-prem Online Lync Server Lync Online Exchange/ Share. Point Online

Rich Coexistence Staged Migration vs. Hybrid feature-set Feature Staged Rich Mail routing between on-premise and cloud (recipients on either side) Mail routing with shared namespace (if desired) - @company. com on both sides Unified GAL Free/Busy and calendar sharing cross-premise Mailtips, messaging tracking, and mailbox search work cross-premise Exchange Sharing OWA Redirection cross-premise (single OWA URL for both on-premise and cloud) Exchange Online Archive Exchange Management Console used to manage cross-premise relationship & mailbox migrations Native mailbox move supports both onboarding and offboarding Mailbox Move No outlook reconfiguration or OST resync required after mailbox migration Online Mailbox Move allows users to start logged into their mailbox while it is being moved to the cloud Secure Mail ensure emails cross-premise are encrypted, and the internal auth headers are preserved Centralised mailflow control, ensures that all email routes inbound/outbound via On premise Secure Transport

Hybrid Server Roles 2 Required Server Roles: • Office 365 Directory Sync • Exchange Server 2010 SP 1 CAS/HUB/MBX* 1 Optional Server Role: il Ma ove M box

Shared SMTP Namespace Email is forwarded to ben@service. contoso. com Email from joe@foo. com to ben@contoso. com

Exchange Deployment Assistant http: //technet. microsoft. com/exdeploy 2010 • Currently supports hybrid configuration with Exchange Server 2003 • Exchange Server 2007 content in technical review for GA • Exchange Server 2010 SP 1 support before GA

Hybrid Exchange Migration • Administrator uses EMC on-premise tool to manage mailbox moves and other administrative cross-premise tasks – Note: There is no requirement to move mailboxes on-premise to an Exchange Server 2010 server prior to moving them to the cloud • Dirsync keeps GAL in sync as mailboxes are moved

Take Away • Community Website: Blogs and Forums • Office 365 Deployment Guide – http: //community. office 365. com/modg/default. aspx • Office 365 Deployment Tool – http: //community. office 365. com/en-us/f/183/p/2285/8155. aspx • Exchange Deployment Assistant – http: //technet. microsoft. com/engb/exdeploy 2010/default. aspx#Deployment. Check. List/gg 507575/coexist • Service Descriptions • And of course Sign Up for the BETA. . !

Thank you. . ! © 2008 Microsoft Corporation. All rights reserved. Microsoft, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U. S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.