Excellence w eBuilder PMIS Why What When How

Excellence w/ e-Builder PMIS Why, What, When, How?

Project Mgmt. Information System (PMIS) • A standardized software system and process utilized to efficiently manage Penn State design and construction project related work flows • Will be used by PSU and external vendors on all future design and construction projects to: – improve the effectiveness of project teams – streamline the facility project process – accelerate turnover – eliminate many of the project challenges experienced today

Future State of Facility Project Information As Penn State embarks on a multi-billion dollar 20182023 capital plan, it is an opportune time to have an efficient system to perform project management workflows.

E-Builder

E-Builder

E-Builder

e-Builder Project Management Information System 8

e-Builder Project Management Information System 9

Benefits of a single PMIS • • Consistency in processes and practices from beginning to end Increased efficiencies and improved accuracy of information Improved historical data referencing Future elimination of Tririga software Improved access to project documentation Improved communication and collaboration Cost savings • No longer paying for third party systems • More efficient internal and external resources • 5. 4 year payback

PHASE 1 PMIS Scope

Benefits for FC’s • One system for access to project information and documents, including: projects within your buildings / identifying project leaders, design drawings, meeting minutes, action items, punchlist, warranty information, etc. • Improved project turnover process • Mobile access • Automated Project Request Forms • Automated Funding request (CAF) forms • High level visibility of project expenses

Schedule E-Builder (Phase 1) go-live: January 7 th, 2019 – All new projects starting on or after this date Project Requests: – December 21 st, 2018 – no paper project request forms – Project Request Freeze: December 21 st, 2018 through January 7 th, 2019 – electronic project request process will be live Training Options: – Online / in-person – November / December / January Volunteers needed for UAT+ in November

E-Builer Demo • Project Creation Process

Key Take-Aways • PMIS is a standard system for managing project info and consistent workflows (i. e. Submittals, Documents, RFIs, Change Orders, etc. ) • PMIS is more than a Tririga replacement, it is a new way of doing business • PMIS has the ability to improve processes and access to project information • Go-live (required for all project starting design) is planned for Fall 2018 • Regular PMIS communications via the Outreach Team, News & Views, and the PMIS section of the OPP Website • Finally, this process will not be easy and there will be bumps in the road. We ask for your patience and guidance in making the PMIS a success. If you would like to participate in the development, please let us know!

PMIS Website

PMIS Website Scroll Down

PMIS Website