Exam Management Automate examination process for improved efficiency

Exam Management § Automate examination process for improved efficiency

Challenges in Conducting Examinations § Complex & time-consuming process § Manual interventions leading to human errors § Data leakages and misuse § Delays and inefficiencies § Higher costs 2 TCS Confidential

The Need | Pain Points & Solutions Question Paper Creation & Distribution Exam Enrolment & Admit Card 3 Processing physical forms Lack of eligible QP setters Slow data validation Risk of QP leakage Long cycle time of centre allocation Errors in distribution Cost & admin overheads Administrative overheads TCS Confidential

Font Size, Colour & Text Limit Results Processing Exam Monitoring 4 Status on verification & attendance Long elapsed timeline Lack of control on monitoring Error prone process Error prone manual effort Inability to apply complex rules TCS Confidential

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The Need | Pain Points & Solutions Question Paper Creation & Distribution Exam Enrolment & Admit Card 6 Processing physical forms Online enrolment & fee collection Lack of eligible QP setters Remote QP setters Slow data validation Automated data validation Risk of QP leakage Secured process Long cycle time of centre allocation Automate centre allocation Errors in distribution Avoid physical transfer Cost & admin overheads Online distribution of hall tickets Administrative overheads Eliminate QP printing in advance TCS Confidential

The Need | Pain Points & Solutions Results Processing Exam Monitoring 7 Status on verification & attendance Automated reports Long elapsed timeline Automate marks collation Lack of control on monitoring Centralized monitoring Error prone process Publish results online Error prone manual effort No manual intervention Inability to apply complex rules Apply complex rules uniformly TCS Confidential

Exam Automation | Core Solutions 8 TCS Confidential

i. ON Exam Process Management 2 3 EXAM ADMIT CARD MANAGEMENT College Approvals Rule Based Centre Allocation Cut List / Nominal Rolls Generation PLANNING Date Sheet / Time Table Allocation of Superintendents, Supervisors Flying Squad Management Admit Card Generation Reports and Analytics 1 ONLINE ENROLMENT CANDIDATE Student Profile Management OMR Sheet Printing Reports & Notifications Mobility & Pervasive Computing Online Fee Collection QUESTION PAPER Big Data & LOGISTICS Allocation of QP Setters, Moderators Planning of Evaluators & Tabulators Communication & Notifications Centre-wise QP Planning Student Eligibility Checks QP Packing list Answer Book Requirement Multiple Type of Reports 5 6 EXAM DAY RESULTS PROCESSING Marks Upload (Manual/OMR) Social Media Tabulation Gracing Analysis & Promotions Result Publishing Result Analytics Cloud MANAGEMENT Centre-wise, Room-wise Seating Plan Computing Attendance Recording Absentee Report UFM / Incident Reporting Coding of Answer Books AI & Robotics 9 4 TCS Confidential

10 Enrolment wanting Candidate eligibility Candidate listing Un-Approved / Cancelled student listing • Fee reconciliation • Fee defaulters • • Admit Card/Hall Ticket Checklist and Cut list Nominal rolls Staff supervisor Staff marking duty Examiner’s scroll reports Reserve examiner’s scroll • Signature chart • Exam - Subject - Clash report QP/AB Planning & Distribution • • Exam Planning & Admit Card Enrolment i. ON Exam Process Management - MIS Reports • • QP statement Superintendent pad Centre statement Packing memo Packing challan Packing slip Flying squad OMR sheets for theory & practical's • Student appearing statement TCS Confidential

11 • • • UFM, Dispute case Student attendance Examiners report Practical test attendance QP utilization Answer sheet utilization Result Processing Exam Day Management i. ON Exam Process Management - MIS Reports • • CCE Marks Wanting Overall Pass Percentage Overall Toppers List District Wise/Gender Wise/Area Wise Top 10 and Top 100 Toppers List • Performance Sheet • Result Sheet • Pass Percentage TCS Confidential

i. ON Question Paper Management System Question Bank Management • Create Question Bank with Classification Bulk Upload of Questions QP Template Definition QP Generation Reviews & Sealing • • Question Paper Creation • Allocation for QP Creation • • 12 and Review QP Structure Definition QP Authoring & Review PDF Upload Latex Support i. ON QPMS Question Paper Distribution • Auto/Manual Selection of QP • Secured QP Bundle Creation • Shift-wise Password Mgmt. • Exam Timetable • Define Time for QP Download • QP Download & Printing Command Center • • • Centralized COE dashboard - QP Creation & Review - QP Download Messaging Student Attendance Upload TCS Confidential

i. ON Question Paper Management: Solution Features • Examination Master Details Question Paper Creation 13 Define important elements of the Examination in the system o Courses and Subjects o Exam Schedule – Start and End Date; Detailed Time table upload o Define QP Setters and Moderators / Scrutinizers • Assign Subjects / Question Papers to individual QP setters and reviewers across multiple sets of QPs to be created • Exam Centers booking and Course- Subject mapping to Exam Center • User privileges maintenance for QP Download and Printing • QP creation configuration for o Cloud based QP storage o QP storage within University servers o Remote QP creation across WAN / Secured Internet Connectivity • QP structure configuration • QP Template definition • Question Paper Authoring – Texts, expressions • QP creation using PDF upload • QP Review & Sealing • 128 bit encryption based on user defined password Symbols, images, math TCS Confidential

i. ON Question Paper Management: Solution Features Question Bank Management • Subject wise Question Bank creation Classification o 14 with user defined Question Difficulty Level, Max Marks, Unit of Syllabus, Chapter, etc • Bulk Upload of Questions in Question Bank • 128 bit – encryption of Question Bank repository • Tagging of Questions based on history of appearance in previous exams • Question bank review and sealing • Rules-based Question Paper Template definition o Mandatory rules on Marks and Difficulty level o Optional rules on extracting questions distributed across syllabus o Optional rules on preventing questions based on history tags • Question Paper Generation based on rules defined in Template • Question paper Review and Sealing TCS Confidential

i. ON Question Paper Management: Solution Features Online QP Distribution Command Center 15 • Automatic / manual selection of QP from Question paper Set • Exam Day wise Question paper Bundle creation • Secured Question Paper bundle upload to Data Center • Configuration for Question Paper Download o Shift-wise passwords definition for distribution o Define day wise, shift wise schedule for QP download o Printer Whitelisting at every Exam Center • Provision for encrypted QP distribution on a CD due to internet issues • Shift wise, Exam center wise just-in-time password distribution • Question Papers download and printing for subjects at the Exam Center • Dashboard view of status of Question Papers creation and review • Real time dashboard for QP Download & Printing at every Exam Center • Students Attendance at Exam Centers • Messaging across University and Exam Centers TCS Confidential

Automate End-to-End Examination Process Pre-Examination • • • Exam Enrolment & Fee Collection Exam Planning & Admit Card Mgmt. Question Paper(QP) Creation Examination Automate • • • QP Printing & Distribution Candidate Verification & Attendance Exam Monitoring Post-Examination • • • 16 TCS Confidential Answer script evaluation Result processing & Publishing Provisional Degree & Mark Sheet Printing

Process Efficiency | Across Examination 17 50% Reduction in overall examination cycle time 50% Reduction in cycle time of exam centre allocation 50% Reduction in admit card distribution 50% Reduction in question paper distribution cost TCS Confidential

Process Efficiency | Across Examination 18 50% Reduction in result processing time 90% Reduction of manual errors 100% Elimination of physical question paper distribution 100% Elimination of question paper leakages TCS Confidential

Value Proposition 19 Better Governance • Better centralized control on decentralized process execution • Remove loop holes in the process to reduce un-ethical practices • Better visibility of exam process execution Increase Efficiency • Reduced manual effort through digitization and automation • Optimized schedules • Manual errors eliminated Cost Optimization • Reduced administrative overheads • Reduced transportation / logistics cost overheads Improve Quality of Accreditation • Improved quality of assessments • Increased transparency and service levels to end customers • Increased credibility of institution and its stakeholders TCS Confidential

i. ON Differentiators Highly Secure Configurable Framework 20 • Authentication, Authorization, Encryption/ Decryption, Audit trail • Mandated Server side validations • Flexible and quick customization • e. Forms, Reports & Communication, Messaging etc. • Faster turn-around time Integration • Seamless integration with other i. ON solutions like CMS, QPMS, DEMAT, LX. • Integration using bulk data upload and download with non i. ON solutions Service • Delivery through Managed Services • 24/7 Help desk support • Hotline for faster resolutions of issues TCS Confidential

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