EVENT REPORT PLANNING GUIDANCE Event Name Event Location

EVENT REPORT PLANNING & GUIDANCE

Event Name Event Location Event Date Organisation

1. INTRODUCTION 2. EVENT MANAGEMENT V 2. 1. EVENT OVERVIEW V 2. 2. KEY EVENT MANAGEMENT CONTACTS V 2. 3. KEY EVENT CONTACTS – OTHER V 2. 4. STAFFING V 2. 5. PROGRAMME & PRODUCTION SCHEDULE V 2. 6. RUN SHEET

3. HEALTH AND SAFETY 3. 1. YOUR RESPONSIBILITY FOR HEALTH AND SAFETY AT YOUR EVENT 3. 2. RISK ASSESSMENTS AND MANAGEMENT 3. 3. RISK ASSESSMENTS – OTHER CONTRACTORS 3. 4. 3. 5. 3. 6. 3. 7. 3. 8. SECURITY EMERGENCY PROCEDURES FIRST AID / MEDICAL COVER ELECTRICITY FIRE SAFETY AT YOUR EVENT

4. Contingency Plan Contingency Missing of Host Electricity Failure Problems with Seating Arrangements (Protocol) Health & Safety Plan B Responsible

5. Evaluation of Event Why is it important to evaluate the event? To check if objectives have been achieved To monitor performance To make improvements for the future To check or improve quality service

How do you ‘prepare’ for the evaluation? 1. 2. 3. 4. 5. 6. Decide what you are trying to find out Consider who or what you are going to find out Decide the method you are going to use Decide when the evaluation will take place Consider the resources you will require Prepare the evaluation

Methods one can use to evaluate Surveys (Questionnaires) Focus groups Interview Panel Consumer Panel Comments Forms Employee reporting Customer reporting

PREPARE YOUR EVALUATION AS A GROUP