EVENT PLANNING 101 Planning Successful Events at CSU

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EVENT PLANNING 101 Planning Successful Events at CSU

EVENT PLANNING 101 Planning Successful Events at CSU

STRESS FREE PLANNING AHEAD! ▪ Check Availability of Event Space ▪ Properly Complete and

STRESS FREE PLANNING AHEAD! ▪ Check Availability of Event Space ▪ Properly Complete and Submit Your Event Request Through the University Event Scheduling system ▪ Receive Confirmation Email from Conference Services ▪ Contact Conference Services to Plan the Event Details ▪ Contact Your Audience ▪ Know Your Budget Limitations

DECIDE IN ADVANCE ▪ WHO is the target audience? ▪ HOW do you plan

DECIDE IN ADVANCE ▪ WHO is the target audience? ▪ HOW do you plan to market the event? ▪ WHAT are your goals ▪ CAN you collaborate and objectives? ▪ WHERE is the best location? with another University Department? ▪ WHAT is your budget?

SUPPORT DEPARTMENTS AFFECTED BY YOUR EVENT Catering & Dining Parking Conference Services Police Physical

SUPPORT DEPARTMENTS AFFECTED BY YOUR EVENT Catering & Dining Parking Conference Services Police Physical Plant / Custodial / Grounds keeping Fire & Safety Your Event IMS

CANCELLATION OR CHANGES ▪ Cancel or Change Event *REMEMBER* There are University labor costs

CANCELLATION OR CHANGES ▪ Cancel or Change Event *REMEMBER* There are University labor costs supporting your event! in a Timely Manner ▪ Other University Programs Could Use the Valuable Space You Don’t Need!!

ATTENTION! SPECIAL EVENTS = SPECIAL PLANNING ▪ Political Attendees ▪ Alcohol ▪ Ground Breaking

ATTENTION! SPECIAL EVENTS = SPECIAL PLANNING ▪ Political Attendees ▪ Alcohol ▪ Ground Breaking / Ribbon Cutting / Dedications ▪ Regional, National & International Conferences ▪ Press Conferences / Local Media

A FEW LITTLE TIPS ▪ Use the “Event Planning Checklist” http: //www. csuohio. edu/services/conferenceservices/eventplanning/

A FEW LITTLE TIPS ▪ Use the “Event Planning Checklist” http: //www. csuohio. edu/services/conferenceservices/eventplanning/ checklist. pdf ▪ Know Your Budget in Advance ▪ Vary Your Presentation. The Average Person has a Twenty Minute Attention Span ▪ Create Effective Signage for Visitors Way-Finding ▪ Successful Events are Critical to CSU’s Advancement, Providing Tangible Value to Our Campus. Let’s Do Them Well!

Conference Services wishes to cultivate academic partnerships by having successful programs, seminars and conferences

Conference Services wishes to cultivate academic partnerships by having successful programs, seminars and conferences that positively support and enhance the economic activity of both Cleveland State University and the local community. Conference Services directly supports the University and seeks to stimulate community partnerships that expand the reputation of Cleveland State on a regional level to become a means for broader institutional development. CONFERENCE SERVICES OUR MISSION

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