Even with online vendor registration any vendor seeking

Even with on-line vendor registration, any vendor seeking MBE certification must indicate this at registration and must submit the required documentation to the Office of Supplier Diversity for review and approval. Overview of Vendor Activities in My. Florida. Market. Place Registration • Log on to portal • Complete forms • Select type of commodities • Select status for certification • Accept terms & conditions • Submit registration e. Procurement Portal OSD Verification of Certification Review • Thresholds will be checked • Review will be conducted Vendor OSD • Submit required • Conduct review • Request additional documentation Info as needed Mail or fax e. Quote Receive & Fill Invoice & Opportunity Orders Receive Payment • Buyer has single event • Buyer looking for 3 quotes • Under $25 K in value • Vendor will show up as provider • Vendor can respond to order • Buyers will log onto system • Buyers will review offerings • Buyers will make selections • Vendor will receive electronic PO • Vendor can respond to order • Vendor can “flip” PO • Invoice will automatically generate • Invoice goes directly back to buyer (no manual steps) • Buyer (Agency) gets invoice & pays Mail – Telephone e. Procurement or Email Portal The certification process, including review by OSD, will still take place using submitted documentation.

High-level overview of the catalog development, review and approval process Pre-Bid Meeting/ Design Doc Award Contract/ Post-Award Conference Evaluate Bids Data Submitted from Vendor Supplier Contact Data Review, Cleansing & State Approval of Data Load Data to Production Data review and cleansing Ÿ Ÿ Finalized Contract Design Document Ÿ Estimated Time Ÿ requirements for catalog Ÿ development Indicates DMS responsibility DMS will complete bid packages and send out DMS will receive bids and evaluate DMS will make selections and notify winning vendors and e. Proc team Ÿ Ÿ Ÿ Award Ÿ Notification package sent to Team Ÿ Provide Vendors with: Award Info Vendor Information Packet sent to vendors Educational Overview e. Procurement Requirements Determine whether vendor is Punchout capable Ÿ Vendor understanding of E-procurement data requirements Ÿ Ÿ Catalog completed with correct descriptions and commodity codes Ÿ Data format validated Ÿ Error report is generated for revisions Catalog should also contain correct products/pricing Ÿ Catalogs are revised by vendors until error free Ÿ Error free catalog sent to Contract Specialist for approval Ÿ Vendor Manager submits catalog for loading Ÿ Catalog loaded into Florida e. Procurement system This process would only apply to vendors that use catalogs on the State Term Contract.