EVAAS Roster Verification Responsibilities at a Glance Clover

EVAAS Roster Verification Responsibilities at a Glance Clover School District 2

Roster Verification Windows School Administrator Preview: April 8 – April 19 (1. 5 weeks) Teacher Window: April 20 – May 17 (4 weeks) School Administrator’s Window: May 18 – June 14 (4 weeks) District Review Window: June 15 – June 30 (2 weeks) Clover School District 2

School Admin Preview: April 8 – 19 (1. 5 weeks) Responsibilities Ensure the list of teachers is correct and complete. If teachers are in the system but have a red indicator beside their name, they do not have a login to access their rosters. This needs to be corrected at this time. Ensure that teachers have the correct rosters. Only one roster is needed for each tested subject unless courses are one semester long. In that case, separate rosters are needed for fall and spring. Assign “Roster Verifier” privileges to other members on their team. Caution: this will allow them to view, edit and verify rosters for all teachers in their school. Clover School District 2

Roster Examples Clover School District 2

Teacher Window: April 20 – May 17 (4 weeks) Responsibilities Teachers need to ensure their list of rosters are correct. Ensure that each roster is complete (including all students they have taught over the length of the tested course, even if they are no longer in their class). Only one roster is needed per tested subject, unless the course the test is one semester long. In those cases, each tested assigned to subject will need both a fall and a spring roster. Teachers will need to claim an appropriate portion of instructional responsibility. Before the window closes, teachers need to recheck to see that their students are not overclaimed. Clover School District 2

% of time student was enrolled with the teacher on the subject when compared to the total semester/year that they were supposed to spend on the subject. % of time the teacher taught the student in this subject during his quoted enrollment in previous column (vs. time taught by other teachers in the subject during this same enrollment) Claiming Instructional Responsibility Clover School District 2

Claiming Instructional Responsibility Clover School District 2

School Administrator Window: May 18–June 14 (4 weeks) Responsibilities Review and verify each teacher’s rosters. Return rosters to teachers as problems are found (can be passed back and forth and allows a message to be sent explaining the issues observed). Complete rosters for teachers who can’t complete their own. Help resolve under- and overclaiming issues. - Underclaiming goal = accuracy (some underclaiming is acceptable). - Overclaiming goal = 0 students (no overclaiming is acceptable and SAS will fix proportionally if we do not). Clover School District 2

School Admin Review Screen Clover School District 2

District Review Window: June 15–June 30 (2 weeks) Responsibilities Review and verify each school’s rosters. Help resolve under- and overclaiming issues. Pass rosters back to school admin for additional changes. After final submission to EVAAS, rosters are no longer available for modification. Clover School District 2

Clover School District 2 Business Rules for “Full or Partial % of Instruction” 1. Any teacher who works with students outside of the assigned content area class period (ie Academy, elective class, specials) should NOT get a portion of the value-added calculation. 2. A teacher is 100% responsible for a student’s value-added results when no other teacher assists with content area instruction during the student’s assigned content class period. (Ex = regular class model with no push in, pull out, or co-teaching) 3. A teacher is partially responsible (<100%) for a student’s value-added results when another teacher works in the specific content area in a co-teaching model, in a push in model, or in a pull out model during the student’s assigned content class period. Clover School District 2

Clover School District 2 Business Rules for “Full or Partial % of Instruction” 4. To determine partial percentages for each teacher who works with the student on content area standards during the instructional block, calculate the number of possible instructional minutes per week, calculate the actual number of minutes you work with the student per week, divide the actual minutes by the possible minutes, convert to a percentage. See sample below: Elementary ELA 450 minutes per week based upon 90 minutes per day X 5 days per week Clover School District 2 Intervention Teacher (push in/pull out) 100 minutes per week based upon 20 minutes per day X 5 days per week 100 actual minutes _______ 450 possible minutes 22% Content Area Teacher (ELA, Math, Sci, SS) 350 minutes per week 70 minutes per day X 5 days per week 350 actual minutes _________ 450 possible minutes 78% Co-Teaching scenarios create 50% - 50% percentage for each teacher

Clover School District 2 Business Rules for “Full or Partial % of Instruction” 5. A student can be under-claimed (< 100%) if a teacher pulls the student out of a specific content area but doesn’t work on that subject area standards with the student. (Example: An ESOL student who is pulled out of science for ESOL support – not science-specific support- may be counted less than 100% for the content area science teacher without the remainder of the percentage going to the ESOL teacher) 6. A student cannot be claimed over 100% between two teachers. 7. Double blocked periods at the high school should only take into account the student’s attendance percentages in the semester of the EOC test. 8. Students taking an EOC course in credit recovery (ie online) are attributed to the Teacher of Record for that course. Students leaving class for content recovery are still attributed to the classroom teacher 100% of time. Clover School District 2