EU and Civilian Missions How Does the System

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EU and Civilian Missions: How Does the System for Sending Civilians in Peace Support

EU and Civilian Missions: How Does the System for Sending Civilians in Peace Support Operation Function? Ivo GOMBALA Head of Sector, MSP Coordinator Civilian Planning and Conduct Capability (CPCC) Belgrade, 15 th of December 2017 Mission Support Division Civilian Planning and Conduct Capability CPCC

CONTENT I. General g g g Crises Management Structures of the EU Crisis Management

CONTENT I. General g g g Crises Management Structures of the EU Crisis Management Structures of the EEAS Standard versus fast track procedure CPCC ? Current dynamic Financial basis Civilian Planning and Conduct Capability CPCC

Crises Management Structures of the EU g g g The Political and Security Committee

Crises Management Structures of the EU g g g The Political and Security Committee (PSC) – exercises political control and strategic direction of the EU's crises management operations The European Union Military Committee (EUMC) – the highest military body within the Council, provide advice and recommendations on all military matters within the EU The Politico-Military Group (PMG) – civilian/military meeting format preparing and supporting the PSC (political aspects of EU military and civil-military issues) Committee for Civilian Aspects of Crisis Management (CIVCOM) – recommendations and advice on civilian aspects of crises management to the PSC Working Party of Foreign Relations Counsellors (RELEX) – discussion on all legal and financial aspects of CFSP and all its instruments, including CSDP Civilian Planning and Conduct Capability CPCC 3

High Representative / Vice President of the EC Crisis Management Structures of the EEAS

High Representative / Vice President of the EC Crisis Management Structures of the EEAS Civilian Planning and Conduct Capability Crises Management and Planning Directorate European Union Military Staff Military Planning and Conduct Capability (CPCC) (CMPD) (EUMS) (MPCC) • Operational Planning • Operational Capability • Conduct of Operations • Mission Support • Integrated Strategic Planning Capabilities, Concepts, Training & Exercises • CSDP Policy, Partnerships and Agreements Concept & Capabilities • Intelligence • Operations • Logistics • CIS • One Civ. Op. Cdr for all civ CSDP Missions • • Operational Planning Conduct of nonexecutive Missions • Deployment and recovery as well as budgeting, auditing and reporting • One OHQ for each mil CSDP Operation Civilian Planning and Conduct Capability CPCC 4

CPCC within EEAS • Single permanent OHQ for civilian CSDP-missions • EEAS service providing

CPCC within EEAS • Single permanent OHQ for civilian CSDP-missions • EEAS service providing advice to HR within its area of expertise • Operational planning for new missions: CONOPS, Mission Budget, Support to OPLAN • Conduct: oversight of mandate implementation; • Mission support: logistics, equipment, finances, human resources, disciplinary matters • Manages force generation for civilian CSDP missions • Reporting to HR and Council (reports to PSC and CIVCOM) • Develops and/or contribute to the development of operational guidelines and concepts/policies • Coordinates with the other EEAS services and the Commission (synergies and comprehensive approach) as well as with EU MS, Third States and key IOs (NATO, UN, OSCE, AU, Europol, Interpol, EGF, Frontex) Civilian Planning and Conduct Capability CPCC 5

Current dynamic g g g Council conclusions on progress in implementing the EU Global

Current dynamic g g g Council conclusions on progress in implementing the EU Global Strategy in the area of Security and Defence – March and November 2017 MPCC (Military Planning and Conduct capability) Joint Support Coordination Cell PESCO (Permanent Cooperation Structure) Responsiveness capacity Civilian Planning and Conduct Capability CPCC 6

Standard Planning Procedure PFCA Council decision to CMC establish civ. CSDP mission Civ. Ops.

Standard Planning Procedure PFCA Council decision to CMC establish civ. CSDP mission Civ. Ops. Cdr evaluates IOC CONOPS OPLAN Council decision to launch the mission Civilian Planning and Conduct Capability CPCC 7

Fast track PFCA Council decision to CMC establish civ. CSDP mission Civ. Ops. Cdr

Fast track PFCA Council decision to CMC establish civ. CSDP mission Civ. Ops. Cdr evaluates IOC CONOPS OPLAN Council decision to launch the mission Civilian Planning and Conduct Capability CPCC 8

Financial setup g g CFSP budget is part of EC Budget Heading IV “External

Financial setup g g CFSP budget is part of EC Budget Heading IV “External Action”( operational budget-line 1903) – Civilian mission represent 85% of CFSP – Budget is determined on yearly basis – Commission is the budget implementation authority Mission budget - Specific Budgetary Impact Statements - annex to CD - Financing Agreement - Ex-ante and ex-post financial management - FPI. 3 (EC) is both Contracting and Budgetary Authority Civilian Planning and Conduct Capability CPCC 9

CONTENT II. Human resources g g g g Staff categories Financial aspects Staff Administration

CONTENT II. Human resources g g g g Staff categories Financial aspects Staff Administration Selection & Recruitment Tips for application Tips for interviews Challenges Civilian Planning and Conduct Capability CPCC

Staff categories g g Personnel can be seconded to the Mission by the EU

Staff categories g g Personnel can be seconded to the Mission by the EU MS or participating third countries as well as from the EU Institutions Personnel may also directly be contracted by the Missions (international or nationally). Calls for Contributions ( Cf. Cs) addressed to Member States or participating third countries Council Guidelines on Force Generation Civilian Planning and Conduct Capability CPCC 11

CSDP Missions stafffigures of 31. 10. 2017 g g There were 737 Seconded National

CSDP Missions stafffigures of 31. 10. 2017 g g There were 737 Seconded National Staff from the MS 19 Seconded of Third States 489 contracted from MS + 6 from TS 744 Contracted National Staff Civilian Planning and Conduct Capability CPCC

Financial aspects Staff categories: Seconded g EU MS – only allowances paid by the

Financial aspects Staff categories: Seconded g EU MS – only allowances paid by the Mission, e. g. per diem, hard ship and risk , and g high risk insurance g Third State – has to bear all costs g (Council Documents 7291/09 (10 March 2009) and 9084/13 (30 April 2013) Contracted g (Individual applies independently from the MS or Third Contributing State for a g seconded/contracted position) g (Salary and allowances paid by the Mission) Civilian Planning and Conduct Capability CPCC 13

Staff Administration • • • Selection & Recruitment Deployment Extension PER Termination (Repatriation, Resignation)

Staff Administration • • • Selection & Recruitment Deployment Extension PER Termination (Repatriation, Resignation) End of Contract Procedure (Check out) Civilian Planning and Conduct Capability CPCC 14

Selection & Recruitment g g Calls for Contributions (Cf. Cs) - Goalkeeper Force Generation

Selection & Recruitment g g Calls for Contributions (Cf. Cs) - Goalkeeper Force Generation for the civilian CSDP Missions: A planning guide for Member States Seconding Authorities (Sept. 2016) Management categories (Operations & Mission Support) Job Descriptions (reporting line, main tasks and responsibilities, Mission specific tasks & responsibilities and essential and desirable qualification and experience Civilian Planning and Conduct Capability CPCC 15

Selection & Recruitment (cont. ) g - Essential requirements : citizenship; integrity; communication skills;

Selection & Recruitment (cont. ) g - Essential requirements : citizenship; integrity; communication skills; language skills; flexibility and adaptability; availability; physical & mental health; computer skills; education and driving licence. Civilian Planning and Conduct Capability CPCC 16

Selection & Recruitment (cont. ) g - - - Desirable requirements : knowledge of

Selection & Recruitment (cont. ) g - - - Desirable requirements : knowledge of the EU Institutions; knowledge of the Mission areas (history, culture, social and political situation of the region, knowledge of the police, judiciary and governmental structures …); knowledge and experience of Security Sector Reform; training and experience (attendance of Civilian Crisis Management Course or equivalent); driving licence (C). Civilian Planning and Conduct Capability CPCC 17

Selection & Recruitment (cont. ) g g Selection process (applications, panels, shortlist, written test

Selection & Recruitment (cont. ) g g Selection process (applications, panels, shortlist, written test (if any), interviews, selection letters, nonselection letters) Recruitment process Deployment 16 weeks from the extension request to deployment (20 weeks for the contracted) Civilian Planning and Conduct Capability CPCC 18

Selection & Recruitment (cont. ) g - Essential documents : Passport (if possible Service

Selection & Recruitment (cont. ) g - Essential documents : Passport (if possible Service or Diplomatic Passport); Visas; Required Personnel Security Clearance; Certificate of vaccination; Medical certificate; Personal protection equipment (Police/Military Officers – bullet proof vest & helmet and a 9 mm duty side arm with 100 rounds of ammunition upon deployment). Civilian Planning and Conduct Capability CPCC 19

Tips for applications g g Do not apply for a position you do not

Tips for applications g g Do not apply for a position you do not want to get Be realistic in your language assessment (C 1 or C 2 – proficient user is welcomed) Education – be sure that corresponds with the publication (JD) Read again what you wrote in the motivation part of the form Civilian Planning and Conduct Capability CPCC 20

Tips for interviews g g g g Know how the Chain of command functions

Tips for interviews g g g g Know how the Chain of command functions (PSC, CPCC, CMPD …) and what is the mandate of the Mission about Motivation for a post – key factor Be structured in your replies (both too long and too short replies are not recommended) Read last 3 Mission's monthly reports, last 6 MR and OPLAN Be ready for competence based questions (3 achievements, SWOT, what you did when you disagreed with your boss/colleague, problem solving …) Be curious (google all about the country, watch world news etc. ) Double-check your CV (more opinions is better) Call Desk Officer for a Mission if there is some frontrunner Civilian Planning and Conduct Capability CPCC 21

Cf. C life cycle g g g Week 16 – 13 Week 12 –

Cf. C life cycle g g g Week 16 – 13 Week 12 – 10 Week 9 Week 8 – 5 Week 4 – 1 Week 0 Extension Requests Cf. C advertised at webpage Communication Mission/ HQ Interviews Selection/Non-selection Deployment Civilian Planning and Conduct Capability CPCC 22

Challenges - Missing pre-deployment training - Language Skills - Late deployments - Expertise Administration,

Challenges - Missing pre-deployment training - Language Skills - Late deployments - Expertise Administration, Rule of Law - Screening of Applications - HEAT? Civilian Planning and Conduct Capability CPCC 23

Questions? Civilian Planning and Conduct Capability CPCC 24

Questions? Civilian Planning and Conduct Capability CPCC 24

Funding of EU military operations 1. TREATY on EUROPEAN UNION: EU Operations, having military

Funding of EU military operations 1. TREATY on EUROPEAN UNION: EU Operations, having military or defence implications cannot be funded from the EU budget unless the Council decides otherwise. 2. Main funding principle: “Cost lie, where they fall. ” 3. Common Costs funding: The “ATHENA” Council Decision established a mechanism to administer the financing of the Civilian Planning and Conduct Capability common costs of. CPCC EU operations UNCLASS having military or defence 25

Funding of EU military operations Council Decision (CFSP) 2015/528 establishing a mechanism to administer

Funding of EU military operations Council Decision (CFSP) 2015/528 establishing a mechanism to administer the financing of the common costs of EU operations having military or defence implications (Athena) of 27 March 2015 Common Costs funding: Headquarters 2. Certain infrastructure works 3. Medical services 4. Satellite images 5. Transport to and from theatre 6. Support and recovery of the forces Civilian Planning and Conduct Capability CPCC 1. UNCLASS 26

Funding of EU military operations Managed by ATHENA TPFC Common Costs NBC Thir d

Funding of EU military operations Managed by ATHENA TPFC Common Costs NBC Thir d part 27 EU Member States y (collectively) OPERATION Managed by States participating in the Ops Other costs Troop Contributing nations Civilian Planning and Conduct Capability CPCC (EU MS and 3 rd states participating UNCLASS in the operation) 27