Eton Manor RFC Annual General Meeting Saturday 18

Eton Manor RFC Annual General Meeting Saturday 18 th June 2016 13: 30 Hours

Eton Manor RFC AGM 18 th June 2016 Agenda 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Call to Order Quorum Check & Apologies for absence Minutes of previous meeting Officers reports Senior Rugby Chairman ~ GW Treasurer ~ JB Youth / Mini / Girls Chairman ~ DT Discipline ~ JR Senior Section Report Special Resolutions Election of Club Officials Any Other Business Meeting Closure Date and time of next AGM meeting (10 th June 2016 at 11. 30 for 12. 00)

Eton Manor RFC AGM 18 th June 2016 • Quorum Check • Apologies for absence • Ian Edwards • Minutes of previous meeting • • Chairman's Message Treasurers Report Youth Report Discipline Special Resolutions Election of Officers AOB

Eton Manor RFC AGM 18 th June 2016 • Chairman ~ Gary Wood • • • Senior Team Report Sub-Committee Report Good News Bad News Congratulations and Thanks AOB

Eton Manor RFC AGM 18 th June 2016 • Chairman's~ Sustainability, Irrigation & Drainage Project Drainage Irrigation main/Ground source heat Well Solar power

Eton Manor RFC AGM 18 th June 2016 • Youth Chairman ~ Dave Tulip (AKA Woodford) • • • Youth / Minis Report Girls Report Good News Bad News Congratulations and Thanks AOB

Eton Manor RFC AGM 18 th June 2016 • Treasurer ~ Jeff Bradley • • • 2014/15 Report and Accounts Income & Expenditure Report Good News Bad News Congratulations and Thanks Q&A

Eton Manor RFC AGM 18 th June 2016 • Discipline ~ John Roach WELL DONE!!!! Team Work, Respect, Enjoyment, Discipline, Sportsmanship

Eton Manor RFC AGM 18 th June 2016 • Senior Section ~ Team Work, Respect, Enjoyment, Discipline, Sportsmanship

Eton Manor RFC AGM 18 th June 2016 • Special Resolutions ~ John Roach • 2016/2017 Membership Fees • CASC Restructuring

Eton Manor RFC AGM 18 th June 2016 • Election of Club Officials ~ Executive Committee (5) Position Name Proposed Chairman Gary Wood Steve Thompson Standing for 3 rd Term Youth Chairman Dave Tulip Jeff Bradley Standing for 2 nd Term # Honorary Treasurer Jeff Bradley John Roach Standing for 3 rd Term Honorary Secretary John Roach Dave Tulip Standing for 3 rd Term Club Captain Dave Dennis Gary Wood Standing for 3 rd Term # Dave Tulip supported Paul Simms in 2014/2015 Seconded Comments

Eton Manor RFC AGM 18 th June 2016 • Election of Club Officials ~ General Committee (8) Position Name 1 General Steve Thompson Re-Applying 2 General Brian Connell Re-Applying 3 General Dave Bone Re-Applying 4 General Jeff Minns Re-Applying 5 General John Ayling Re-Applying 6 General Ged White Re-Applying 7 General Jackie Clune Re-Applying 8 General Paul Bowden Dave Bone Brian Connell General Ann Millle Pete Thomas Paul Bowden General Proposed Seconded Comments

Eton Manor RFC AGM 18 th June 2016 • Election of Club Officials ~ Senior Team Captains (4) Position Name Proposed Seconded 1 st Team Tryson Goodchild Re-Applying 2 nd Team TBC Coaching Team 3 rd Team Tom Winkworth Re-Applying 4 th Team Michael Cross Re-Applying 7’s Captain Director of Rugby Ian Edwards Cushie Ricahrd Stock Comments

Eton Manor RFC AGM 18 th June 2016 • Election of Club Officials ~ Vacancies /Posts That Need Filling!!! Position Name Senior Fixture Secretary Tom Winkworth Social and Events S-C Marketing & Communications S Pete Thomas -C Assistant Youth Chair Subject Matter Volunteers Etc. Richard Mc. Adle Proposed Seconded Comments

Eton Manor RFC AGM 18 th June 2016 • Nominations for Awards ~ Vice President Award Name Proposed Seconded VP John Munro Gary Wood Jeff Bradley VP Mick Slough Gary Wood Jeff Bradley VP Neil Mc. Kenize Gary Wood Jeff Bradley VP Peter Findlay Gary Wood Jeff Bradley Comments VP Terry Burton – President, John Ayling, Steve Banks, Ken Boardman, Danny Brown, Dennis Burton Stuart Darnley , Tom Eldridge, Dicky Franklin, Alan Gander, Bob Gillette, Peter Heales, Tony Janaway, Chris Kitrou, Roy Morris, George Murton, Frank Overland, Martin Pearl, Paul Saunders x 2 Rod Stokes, Dave Trinnaman, Gary Wood, Tommy Woodman, Gary Davies, Ian Lovett, John Makowski

Eton Manor RFC AGM 18 th June 2016 • Nominations for Awards ~ Vice President Award Name Proposed Seconded Comments VP John Munro Dave Dennis John Roach Committee Proposed VP Neil Taylor Dave Tulip Dave Dennis Committee Proposed VP Peter Findlay John Roach Dave Dennis Committee Proposed VP Neil Mc. Kenzie Jeff Bradley Gary Wood Committee Proposed VP Michael Slough Gary Wood Jeff Bradley Committee Proposed VP Dave Dennis John Roach Gary Wood Committee Proposed Terry Burton – President, John Ayling, Steve Banks, Ken Boardman, Danny Brown, Dennis Burton Stuart Darnley , Tom Eldridge, Dicky Franklin, Alan Gander, Bob Gillette, Peter Heales, Tony Janaway, Chris Kitrou, Roy Morris, George Murton, Frank Overland, Martin Pearl, Paul Saunders x 2 Rod Stokes, Dave Trinnaman, Tommy Woodman, Gary Wood, Gary Davies, Ian Lovett, John Makowski, Matt Evans, Pete Thomas.

Eton Manor RFC AGM 18 th June 2016 Resolution ~ CASC Update • 10 th June 2013 ~ AGM Agreed to Apply for CASC • April 2014 ~ Submission. Received by HMRC 3 rd April 2014 • Rejected due to incorrect number of Responsible People being named • June 2014 ~ Re-submitted application • John Makowski Authorised Representative • Paul Saunders, Ian Lovett and Gary Davies as Responsible Persons • 15 th August 2014 ~HMRC advised application on hold • Trading from Non-Sporting Activities appears high ~ £ 123, 000!!!!! • On hold due to changes in CASC Regulations expected April 2015 • 30 th April / 22 nd May 2015 ~ HMRC advised application now being re-assessed • Club to reply to HMRC W/C 14 th June 2915 • Club awarded CASC in September 2015 back dated to April 2014 • 13 th June 2016 ~ Club Accreditation Cancelled due to the INCOME rule ~ appealing

Eton Manor RFC AGM 18 th June 2016 CASC Update ~ Changes • Annual membership fees capped at £ 520 p. a. • Or provide special provisions for people on low incomes • • • Maximum annual membership £ 1, 612 p. a. Payments to players allowed up to a maximum of £ 10, 000 p. a. Reasonable travel and subsistence expenses (i. e. away games) A minimum of 50% of members must be “PARTICIPATING” members Unlimited income from Members Turnover form Non-Members Limited to a MAXIMUM of £ 100, 000 • £ 50, 000 Trading Income from Non-Members ~ Exemption from Corporation Tax • £ 30, 000 Rental Income form Non-Members ~ Exemption form Corporation Tax

Eton Manor RFC AGM 18 th June 2016 CASC Update ~ Benefits Vs Costs Benefits • • • 80% mandatory rate relief (possibly 100% subject to local authority) Personal Gift Aid ~ Tax clamed back by the club Corporate Gift Aid ~ Tax claimed back by the company Corporation tax exemption limits (£ 100 K, T/£ 50 K, I/£ 30 K) Possible migration to full charity status Claim back business rate tax relief from date of submission? Costs • Extensive record keeping Members Vs Non-Members register and income • HMRC Audits • No turning back!!!!

Eton Manor RFC AGM 18 th June 2016 Resolution ~ Change of Structure & Constitution to Reflect CASC Status • Committee member liability • Legal proceedings via committee • Requires CASC compliant Articles & Constitution Eton Manor Rugby Football Club Limited Incorporated Plc Memorandum Of Association Eton Manor Rugby Football Club Unincorporated Association Club Constitution Business Plan Articles Of Association Trustees / Committee / Directors etc. Executive Committee

Eton Manor RFC AGM 18 th June 2016 • Resolution ~ Change of Constitution to Reflect CASC Status • RFU Recommended Approach Change to Structure and Constitution Unincorporated Association Cooperative Society Not Registered as a CASC Company Limited by Guarantee Not Registered as a CASC or a Charity Registered as a CASC RFU Recommended Articles of Association And Constitution Charitable Incorporated Organisation Registered as a CASC

Eton Manor RFC AGM 18 th June 2016

Eton Manor RFC AGM 18 th June 2016 • Any other business • Q&A

Eton Manor RFC AGM 18 th June 2016 • Up and Coming Events • Saturday 25 th June ~ Music and Beer Festival • Sat/Sun 2 nd/3 rd July ~ Nat. West Rugby. Force Weekend • Saturday 9 th July ~ 80’s Night • Sat/Sun 9 th/10 th July ~ Annual Bike Ride • Sunday 28 th August ~ Under the Stars

Eton Manor RFC AGM 18 th June 2016 • Meeting Closure Thank You UTM Date and time of next AGM meeting (11 th June 2016 at 11. 30 for 12. 00)

Eton Manor RFC AGM 18 th June 2016 • 5 Year Plan • Vision ~ Rugby Club of Choice • Mission ~ • Strategy ~ • • Creating an effective pipeline of players for the long term success of the club. Provide a playing base for all those who want to play rugby Increase in number of senior playing sides fielded on a regular basis to four. Re-introduce women’s rugby Re-introduce veteran’s rugby Develop the Senior 1 st team to the next level of success Maintain presence in the higher division into the period of the next strategic plan

Eton Manor RFC AGM 18 th June 2016 • 5 Year Plan • AGP • Day-to-Day • Summer Usage • Community Reachout • Changing Rooms • Refit Clubhouse

Eton Manor RFC AGM 18 th June 2016 • 5 Year Plan • Members • Players • Finance • Grants • Sponsor • Events