ETime and Leave Overview October 2010 Agenda 1

E-Time and Leave Overview October 2010

Agenda 1. Leave Requests 2. Timesheets 3. Deadlines

Leave, then Time • All staff will submit leave requests • Only BW staff will submit timesheets • For the Pilot Group, we are working on BW leave and time only (Monthly leave requests will start late 2010) • Both leave, then time, are routed to D E V and approved by supervisors O APPR separately • Leave requests load on to timesheet

Leave Request Process Employee Approved leave loads to timesheet Supervisor OR DENIED

Demonstration Scenario: Today is 9/20. Biweekly employee, Ms. Scarlet Ann Gray, submits a leave request for 9/17, then submits a timesheet for the week of 9/12. Steps: 1. Employee requests leave 2. Supervisor approves leave request 3. Leave request populates on timesheet 4. Employee submits timesheet 5. Supervisor approves timesheet 6. Information loads in to People. Soft and Employee is Paid

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1. Employee Submits Leave 1 2 3 4

Employee Submits Leave

2. Supervisor Approves Leave

Supervisor Approves Leave

Employee’s View of Leave Request

Leave Request History

Timesheet Process Employee Approved time and leave is sent to Payroll Supervisor OR DENIED

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3. Employee Submits a Timesheet

Employee Submits a Timesheet

In/Out Timesheet

Employee Submits a Timesheet

4. Supervisor Approves Timesheet

Supervisor Approves Timesheet

Employee’s View of Approved Timesheet

Critical Process Steps • Employees must: – Monitor status of leave requests/timesheet – Submit leave requests for current time period before timesheet – Submit timesheets by deadline • Supervisors must: – Monitor worklist – Approve leave requests for current time period first – Approve timesheets by deadline

What if… • Using the earlier example: What if Ms. Scarlet Ann Gray … • Can’t submit timesheet? • Supervisor is absent? • Leave/time needs correcting after deadline?

Summary A D E V O PPR • Approved timesheet = Paycheck • BW Employee submits leave, then time • Leave and Time are approved separately by supervisor • Approved Leave loads on to timesheet • Approved timesheets load into People. Soft to be paid • Approved Monthly leave requests load directly into People. Soft to debit leave balance

Additional Information? Visit the Business Services Center Website http: //ascbsc. osu. edu/ or talk to your Department HRP