ETD Tutorial an introduction to ETD preparation and

ETD Tutorial an introduction to ETD preparation and submission Marshall University Graduate College | January 1, 2013 1

ETD Tutorial Understanding the ETD Process We are here to help! Donna Spindel, Ph. D. Dean, Graduate College Old Main 113 304. 696. 6606 graduatecollege@marshall. edu Marshall University Graduate College | January 1, 2013 2

ETD Tutorial What is the ETD? • The ETD is an electronic version of your Thesis/Dissertation. • The final, published version of your Thesis/Dissertation is the PDF version of your manuscript. • The Graduate College does not accept paper copies of your Thesis or Dissertation. Marshall University Graduate College | January 1, 2013 3

ETD Tutorial Does your study require Institutional Review Board approval? Every study, whether it involves human/animal subject research or not, must include a letter of approval or exemption from the MU IRB in the appendix. www. marshall. edu/graduate/current-students/edt/ Marshall University Graduate College | January 1, 2013 4

ETD Tutorial 5 Easy Steps Marshall University Graduate College | January 1, 2013 5

ETD Tutorial STEP 1 Apply for graduation. The application for graduation is here: www. marshall. edu/graduate/files/2012/02/APPLICATION-FORGRADUATION 062010. pdf First week of term in which you plan to graduate. Marshall University Graduate College | January 1, 2013 6

ETD Tutorial STEP 2 When you have passed the defense of your thesis/dissertation, your advisor will let us know by submitting the Comprehensive Assessment Form: muwww-new. marshall. edu/graduate/files/2012/02/comprehensiveassessment. pdf Your program determines the date of the defense. Marshall University Graduate College | January 1, 2013 7

ETD Tutorial STEP 3 When your work is complete, approved by the committee and ready to upload, submit the Electronic Thesis and Dissertation Final Submission form to the Graduate College, OM 113. This form requires your signature as well as that of your committee chair. muwwwnew. marshall. edu/graduate/files/2012/11/etdfinalsubmissionform. pdf Marshall University Graduate College | January 1, 2013 8

ETD Tutorial STEP 4 Format your Thesis/Dissertation according to ETD requirements and save as a PDF file using this filename format: Lastname-Firstname-year-degree. pdf (smith-john-2013 -ma. pdf) Marshall University Graduate College | January 1, 2013 9

ETD Tutorial STEP 5 Create an ETD Administrator account and upload the Committee approved ETD. http: //muwww-new. marshall. edu/graduate/files/2012/11/etdguide. pdf Find out how to submit in this guide: muwwwwww. marshall. edu/graduate/files/2012/11/etdguide. pdf Check for due dates at Graduate College website. Marshall University Graduate College | January 1, 2013 10

ETD Tutorial STEP 6 When you receive final clearance from the Graduate College (following a reader review of your http: //muwww-new. marshall. edu/graduate/files/2012/11/etdguide. pdf Thesis/Dissertation), your work will be published! Leave two weeks for the review and feedback edits. Marshall University Graduate College | January 1, 2013 11

ETD Tutorial Exactly what is the Graduate College review? Marshall University Graduate College | January 1, 2013 12

ETD Tutorial Graduate College Review Part 1 As soon as you submit your ETD, a Graduate College reader will http: //muwww-new. marshall. edu/graduate/files/2012/11/etdguide. pdf review it for correct style and format for your discipline and for correct usage, grammar, and proper attribution of quoted material. Marshall University Graduate College | January 1, 2013 13

ETD Tutorial Graduate College Review Part 2 If changes are required, the ETD will be emailed to you and your Committee Chair with reader feedback. Most manuscripts submitted http: //muwww-new. marshall. edu/graduate/files/2012/11/etdguide. pdf for review are returned and resubmitted before approval. If you follow our guide for submitting manuscripts, pay attention to the style guide in your discipline and to good grammar, the whole review process should be brief! Marshall University Graduate College | January 1, 2013 14

ETD Tutorial Graduate College Review Part 3 Once you make the appropriate http: //muwww-new. marshall. edu/graduate/files/2012/11/etdguide. pdf changes on the original manuscript, you re-upload the manuscript to the ETD Administrator site. Marshall University Graduate College | January 1, 2013 15

ETD Tutorial Deadlines? Marshall University Graduate College | January 1, 2013 16

ETD Tutorial Deadlines If your ETD is not in the correct format we will have to return it to you and you may miss a deadline. If the Graduate College has to return your ETD to you, this might delay the submission process as well as your graduation. Keep in mind that the Graduate College reviews all theses/dissertations and receives on average more than 100 each year. Expect a turnaround time of at least one week. Marshall University Graduate College | January 1, 2013 17

ETD Tutorial Need to know a due date? Check our graduation and commencement timetable: muwww-new. marshall. edu/graduate/graduation-andcommencement-timetable/application-forgraduation 062010/ Marshall University Graduate College | January 1, 2013 18

ETD Tutorial Let’s review… My committee has approved my Thesis/Dissertation. NOW What? Marshall University Graduate College | January 1, 2013 19

ETD Tutorial task 1 Make sure your approved manuscript meets ALL formatting requirements before you upload it to the Marshall University ETD Administrator http: //muwww-new. marshall. edu/graduate/files/2012/11/etdguide. pdf site. You can find those requirements here: muwwwwww. marshall. edu/graduate/files/2012/11/etdguide. pdf Marshall University Graduate College | January 1, 2013 20

ETD Tutorial task 2 You must have a letter from the Institutional Review Board in the Appendix of your manuscript indicating approval of your project or exemption http: //muwww-new. marshall. edu/graduate/files/2012/11/etdguide. pdf of your project from an IRB review—every thesis/dissertation must include this letter. muwwwwww. marshall. edu/graduate/files/2012/11/etdguide. pdf Marshall University Graduate College | January 1, 2013 21

ETD Tutorial task 3 Upload the Thesis/Dissertation in PDF format to the Marshall University ETD Administrator site for review and approval by the Graduate College. http: //muwww-new. marshall. edu/graduate/files/2012/11/etdguide. pdf Here is the upload location: https: //secure. etdadmin. com/cgibin/createacct? tool=student; site. Id=261 Marshall University Graduate College | January 1, 2013 22

ETD Tutorial task 3 • Respond to feedback; • Upload the edited ETD to the ETD site; • We will quickly check the revised ETD; http: //muwww-new. marshall. edu/graduate/files/2012/11/etdguide. pdf • If all is well you will receive a final approval email from the Graduate College. Marshall University Graduate College | January 1, 2013 23

ETD Tutorial More on uploading your ETD via your ETD Administrator account. Marshall University Graduate College | January 1, 2013 24

ETD Tutorial Do not proceed with the upload before you read this! Marshall University Graduate College | January 1, 2013 25

ETD Tutorial As you set up your ETD Administrator account, you will need to make some publishing choices. Marshall University Graduate College | January 1, 2013 26

ETD Tutorial Make informed choices. Discuss your options with your Committee Chair. Marshall University Graduate College | January 1, 2013 27

ETD Tutorial Publishing choices TRADITIONAL ACCESS free This choice will meet the needs of http: //muwww-new. marshall. edu/graduate/files/2012/11/etdguide. pdf most students. There is no fee. This choice allows UMI to reproduce, distribute, and sell copies of your work--with royalties paid to you as the author. Marshall University Graduate College | January 1, 2013 28

ETD Tutorial Publishing choices OPEN ACCESS $95. 00 Theses/Dissertations are available for http: //muwww-new. marshall. edu/graduate/files/2012/11/etdguide. pdf free download within the Pro. Quest Dissertation & Thesis database (PQDT). This means that anyone who wishes to use your work can do so at no charge. Marshall University Graduate College | January 1, 2013 29

ETD Tutorial Publishing choices COPYRIGHT Free You automatically own the http: //muwww-new. marshall. edu/graduate/files/2012/11/etdguide. pdf copyright to your electronic work as soon as it is published without any special requirement or notice or registration. You have the option to pay for additional copyright protection (next slide). Marshall University Graduate College | January 1, 2013 30

ETD Tutorial Publishing choices ADDITIONAL COPYRIGHT $55. 00 Offers an additional copyright http: //muwww-new. marshall. edu/graduate/files/2012/11/etdguide. pdf registration service that registers your copyright, establishes your claim to copyright, and provides certain protections if your copyright is violated. Marshall University Graduate College | January 1, 2013 31

ETD Tutorial Publishing choices Embargo Free You might prefer to block access to your ETD in order to protect the work for patent and/or proprietary purposes for a designated period. If you choose to delay access, http: //muwww-new. marshall. edu/graduate/files/2012/11/etdguide. pdf your ETD will default to whichever publishing method you have selected (traditional or open access plus) at the expiration of that embargo. Many professional journals agree that if you decide to make a Thesis/D available online this does not qualify as prior publication and therefore does not deter future publication. However, other publishers have reached the opposite conclusion. Therefore, the selection of whether or not to delay publication (an embargo) should be an informed decision. Marshall University Graduate College | January 1, 2013 32

ETD Tutorial What is the ETD process going to cost? Marshall University Graduate College | January 1, 2013 33

ETD Tutorial Cost depends on your choices If you choose traditional publishing and do not select additional copyright there is NO http: //muwww-new. marshall. edu/graduate/files/2012/11/etdguide. pdf cost to you at all. Need bound copies? You have an option when you set up your account to order bound copies of your work. If you wish to do this, have a credit card ready! Marshall University Graduate College | January 1, 2013 34

ETD Tutorial When and where will my published ETD be available? Marshall University Graduate College | January 1, 2013 35

ETD Tutorial My ETD will be available…. If you selected the Traditional Publishing option, (most people do), your work will be available for purchase by others from the online Pro. Quest/UMI database. http: //muwww-new. marshall. edu/graduate/files/2012/11/etdguide. pdf Because your work is listed in the database, people who choose not to purchase it still have online access to the title page and to some pages of content. Marshall University Graduate College | January 1, 2013 36

ETD Tutorial My ETD will be available…. Unless you indicate otherwise your Thesis/Dissertation will also be available online and world-wide through the Marshall University Digital Scholar database. That access is full-text, long-term, and free. Unless you indicate otherwise your Thesis/Dissertation You canwill search database here: alsothis be available online and world-wide through the Marshall University Digital Scholar database. That access is full-text, long-term, and free. You can search this database here: http: //mds. marshall. edu/etd/ Marshall University Graduate College | January 1, 2013 37

ETD Tutorial Here is a final, 3 step summary of the ETD submission process! Marshall University Graduate College | January 1, 2013 38

ETD Tutorial STEP 1 Create an account at the Marshall University ETD Administrator site. https: //secure. etdadmin. com/cgi-bin/createacct? tool=student; site. Id=261 http: //muwww-new. marshall. edu/graduate/files/2012/11/etdguide. pdf Once you create an account you can log in and out at any time. Marshall University Graduate College | January 1, 2013 39

ETD Tutorial STEP 2 As you create an account you will be asked questions about what kind of access to your http: //muwww-new. marshall. edu/graduate/files/2012/11/etdguide. pdf work you want to provide, if you want to register copyright, if you want to purchase bound copies, etc. You can stop at any point, log out, and return later. Marshall University Graduate College | January 1, 2013 40

ETD Tutorial STEP 3 You can submit your ETD (upload it in PDF format) when you have answered all http: //muwww-new. marshall. edu/graduate/files/2012/11/etdguide. pdf questions and made any optional payments. Once you create an account you can log in and out at any time. Marshall University Graduate College | January 1, 2013 41

ETD Tutorial A few last words of advice about style and format… Marshall University Graduate College | January 1, 2013 42

ETD Tutorial Title page: Please make sure you format the title page http: //muwww-new. marshall. edu/graduate/files/2012/11/etdguide. pdf correctly. You can see an example of a title page and other required formats in this guide: muwwwwww. marshall. edu/graduate/files/2012/11/etdguide. pdf Marshall University Graduate College | January 1, 2013 43

ETD Tutorial Be sure to order your manuscript pages exactly like this: Page Number Contents Roman numeral i (hidden) *Title page Roman numeral ii Copyright page (optional) http: //muwww-new. marshall. edu/graduate/files/2012/11/etdguide. pdf Roman numeral iii Dedication page (optional) Roman numeral iv Acknowledgments (optional) Roman numeral v *Table of Contents Roman numeral vi List of Tables (optional) Roman numeral vii List of Figures (optional) Roman numeral viii *Abstract Begin Arabic numeral 1 *Body of Manuscript Continue Arabic numerals *Bibliography / References / Works Cited / Appendix Continue Arabic numerals Vita (optional) *These items are required. Marshall University Graduate College | January 1, 2013 44

ETD Tutorial Font and spacing: Please make sure you use the same http: //muwww-new. marshall. edu/graduate/files/2012/11/etdguide. pdf font throughout your thesis/dissertation and that you double space the text. Marshall University Graduate College | January 1, 2013 45

ETD Tutorial Did you include a letter from the IRB? Remember that you must include a copy of an http: //muwww-new. marshall. edu/graduate/files/2012/11/etdguide. pdf IRB letter which either approves your project involving human/animal subject research or indicates that your project does not involve human subject research. Whichever applies to your work, you must have a letter even if you are completely sure that your work is exempt. Marshall University Graduate College | January 1, 2013 46

ETD Tutorial Good Luck! You are about to become a published author! Marshall University Graduate College | January 1, 2013 47