ESAR QA Dashboard as of 5312014 Overall Project
ESAR QA Dashboard (as of 5/31/2014) Overall Project Health • R Schedule v Rules Migration – The ACES Architecture and Remediation thread is behind at risk Success Factors Mar Apr May Schedule R R R Budget G A A Sponsorship Y Y A Management Activities Y R R Staffing Plan R R Y Requirements Management A A A of impacting progress on BRMS and SDLC threads. The BRMS and SDLC threads are on track. v ECM – Progress is slow and impacted by PM resource availability to fully support DSHS Enterprise Workgroup. v IV&V procurement – IV&V is scheduled to start in August which is at target completion of ACES Architecture Design. There is risk to the project that assessment of the architecture may occur post design finalization and necessitate rework or delayed implementation of IV&V recommendations. -A Budget v IAPD update is actively being worked. submission. HW estimates and review cycles may delay -A Sponsorship v Phase 2 is impacted by competing priorities of ACES M&O and Phase 1 enhancements. The ESAR Leadership Team is providing focus for Phase 2 activities through increased communication to staff. R Management Activities v The Business PM on-site. v The RM PM shared resource with 3 month transition plan. v Recommendations for revised PM structure approved. The staffing plan requires hiring of three PMs. Hiring in progress. v Lack of consistency between status reports and work plan. Y Staffing Plan v Dedicated staff are required for Phase 2 activities to meet schedule timelines. Staff are identified and assigned, however some critical positions remain shared resources. v Knowledge transfer from contracted ODM SME and cross training of staff is for successful execution of Phase 2 required 1
ESAR QA Dashboard • R Schedule (Contd) Continued Success Factors (as of 5/31/2014) Overall Project Health v BW promoted to production on May 11 th. v BX (Jul), BY (Oct) and BZ (Jan 2015) releases require active management to Mar Apr May R R R coordinate with HBE. v Medicaid Plan Selection Schedule Budget G A A Sponsorship Y Y A Management Activities Y R R Staffing Plan R R Y Requirements Management A A A is re-scheduled to April 2015. Design and Test phase coordination with 3 agencies requires active management. -A Budget (Contd) v Annual IAPD approved Nov 19 th and expenditures are below budget. v As noted previously, the project total budget contains funding that has expired at the end of Phase 1. ESA Finance completed review and all reporting is aligned. -A Sponsorship (Contd) v Executive sponsors are knowledgeable and actively involved in ESAR governance meetings. v Approval of Project Charter and Communication plan is required R Management Activities (Contd) v To effectively cover Phase 1 Enhancements (Medicaid Plan Selection) and Rules Migration an additional PM is recommended. v Transition PM oversight of the DR Implementation to M&O is complete • A Requirements Management v Requirements Management approach is under development for Phase 2 and is anticipated as an outcome of the discovery phase. 2
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