ESAR Project Executive Dashboard for Week Ending 2262016

ESAR Project - Executive Dashboard for Week Ending 2/26/2016 Program Manager: Rick Hammontree Status Awaiting release of funds See comments Funding ON HOLD See comments OAPDU sent to HCA Project Comments EAD (Referred to as “Arch Dev”) ESM (Referred to as “Modernization”) Financial Mgmt Top Risks and Issues ESAR Architectural Development (EAD) includes the planning and implementation of the Independent Verification & Validation (IV&V) recommendations, and the training to support the knowledge and skills necessary to provide the longevity and sustainability of the ACES complex (CIO approved IP sent to Wa. Tech 12/3/15). See status under Risk 1) and 2) ESAR Strategic Modernization (ESM) includes an enterprise architecture assessment (developing SOW with OCIO and Elyon) and the procurement of an Applications Lifecycle Management (ALM) tool suite OFM indicates this must be included in the Governor’s budget to be approved by the legislature. The Governors and House’s budget differ on these aspects of the project. Awaiting determination. We have found additional qualifying expenses for an OAPDU and have sent the official version to HCA for submittal. The OAPDU also covers an offset within the 75%FFP between software and staff costs. Status Y Y Y Description Resolution/Mitigation RISK 1) : While the certification of the Arch Dev IP was received on 2/22 the one month period for OFM and Legislative processing may impact the ability of the project to enter into timebased procurements for CCO, QA and PMs, ALM and/or EA All parties responsible for procurements have been notified to send RFPs to CMS for approval prior to receiving the final release of funds if management approves. This should reduce the total sequential timeline (Confirm leadership 3/2/16) RISK 2) : There is the risk that, in order to properly scope, sequence, cost and resource the ESAR project to deliver most of the IV&V recommendations on a timely basis, management, IV&V and the PM Team will be forced to make assumptions re: the roadmap in advance of completion A 3/4/16 IV&V presentation will address their recommendations and the PM Team’s scope, cost and timeline considerations with assumptions. The proposed next steps will be reviewed/finalized including how to deal with the roadmap needed to inform decisions RISK 3) : A complex problem exists with the methods used in charging CR costs to HBE. Progressing well The process flowchart have been changed to address these problems The draft in Visio is out to M Brady for vetting and approval. Major Accomplishments Upcoming Milestones Date Planned Status 1. Jim Hammond notified by Project Director of potential impacts of the OCIO delay. Escalated to the Asst. Secretary. Preparation and signature imminent Approval of OFM and legislative staff to release funds for Architectural Development 3/22/16 2. Preparation of the IV&V and PM Team presentation to management on 3/4/16 Delivery of presentation and next steps for guidance 3/4/16 G 2. OAPDU draft reviewed by HCA and advance draft sent to Jerome at CMS. Official version approved by management and sent to HCA. Approval of the HBE CR process flowchart and recommended accounting for invoicing HBE for CRs 3/11/16 G G Top Project Decisions • A decision was made by Leadership to investigate alternatives to waiting for approval of funds by the legislature to fund procurement of an ALM tool suite 2/26/2016 ESAR Project Status 1

2/26/16 ESAR Project Status 2

2/26/16 ESAR Project Status 3

2/26/16 ESAR Project Status 4

2/26/16 ESAR Project Status 5

2/26/16 ESAR Project Status 6